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WHS Project Grad

WHS Project Graduation 2020

Welcome to the Windsor High School 2020 Project Graduation Volunteer Sign up form.

Please look at the jobs listed along with the shift schedule.  Sign up for the job that best fits your schedule. 

PAY IT FORWARD!  We prefer that Parents of Freshmen, Sophomores, and Juniors work shifts setting up, and on the night of the event.  That allows Senior Parents to enjoy their special moment with their graduating Senior.  We have many duties to fill and won't turn anyone away that wants to help.  If our time slots don't fit your schedule, let us know and we'll make it work for you. SignUpGenius will send you notifications to remind you of your commitment. 

Senior Parents we would love your help too.  Please consider signing up for clean up duties on Sunday morning.  If you want to work the night of the event, you must have a Permission to Work Project Grad form signed by your Graduate and returned to the Project Graduation box located in the WHS office.

The Project Graduation Committee THANKS YOU for your continued support and commitment to Windsor High School and our graduating Seniors.

Created by:   Windsor High School Project Grad
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Available Slot Date (mm/dd/yyyy) Location Time (PDT)

Packet assembly for Grad Night

Assemble information/tickets and put into lanyards given to Graduates at check in on the night of the event.

05/26/2020 (Tue) TBD 
7:00pm - 9:00pm (5)  
All slots filled
Heather Silva
Traci Dominguez (2)
Ro Moore
proud of our grads
Judy Hutton

Set up/moving boxes

Loading and moving decorations and props from Windsor storage unit to WHS. Must be able to lift heavy items.

05/28/2020 (Thu) Storage Unit/WHS 
5:30pm - 9:30pm (6)  

Food Donation Pick Up/Delivery

We need volunteers to pick up food donations at local businesses, store items overnight at their house, and deliver to WHS on Saturday. Refrigeration may be required for some items. Times are flexible.

05/29/2020 (Fri) Various locations around Windsor & Santa Rosa. 
8:00am - 8:00pm (3)  
1 of 3 slots filled
Susan Sabia
I’m chair of Casino but can help pick up good locally. I do have extra fridge in my garage

Classroom clean up and decorate.

Clean up classrooms to prep for Grad Night and decorate.

05/29/2020 (Fri) Classroom clean up and decorating. 
3:00pm - 7:00pm (14)  

Locker room clean up

Clean up locker rooms to prep for Grad Night.

05/29/2020 (Fri) Locker room clean up 
2:00pm - 5:00pm (5)  


Food prep.

05/30/2020 (Sat) Kitchen 
8:00am - 12:00pm (9)  
8 of 9 slots filled
Leslie Stadum
delindy wootton
Beth Johnson (2)
Deann Labus
Allison Goodwin
Helped last year, too
Donna DeRosa
Merlinda Gallardo

Electrical Set up

Electricians with experience preferred.

05/30/2020 (Sat) Electrical Set up 
9:00am - 2:00pm (2)  
1 of 2 slots filled
Terry Szalai

Carnival Set Up

Help set up our fun carnival style game area!

05/30/2020 (Sat) Carnival Set Up 
8:00am - 12:00pm (6)  

Decorating/Set Up

05/30/2020 (Sat) Decorate/Set Up 
8:00am - 12:00pm (12)  
10:00am - 2:00pm (10)  
2 of 10 slots filled
Jeff Braunstein Braunstein
Kat Braunstein


Check in at volunteer entrance.

05/30/2020 (Sat) Security 
9:00pm - 1:30am (6)  
05/31/2020 (Sun) Security 
1:00am - 4:30am (6)  

Check In

Check in and registration. Training is provided.

05/30/2020 (Sat) Check in and Registration. 
8:30pm - 11:30pm (9)  
3 of 9 slots filled
Heather Silva
Allison Goodwin

Locker Room

Students check in personal belongings and prizes won for storage.

05/30/2020 (Sat) Locker Room 
9:30pm - 12:30am (7)  
2 of 7 slots filled
Summer Logue
Carrie Trevena
05/31/2020 (Sun) Locker Room 
12:30am - 4:30am (7)  


Kitchen maintenance, replenishing food tables, cleaning up tables as needed, serving food.

05/30/2020 (Sat) Kitchen 
9:30pm - 1:30am (9)  


Kitchen maintenance, replenishing food tables, cleaning up tables as needed, serving food. Rewrap and store any left over food.

05/31/2020 (Sun) Kitchen 
1:30am - 4:00am (6)  

Carnival Games

Run fun carnival style games or concessions.

05/30/2020 (Sat) Carnival 
9:30pm - 12:00am (20)  
05/31/2020 (Sun) Carnival 
12:00am - 2:30am (20)  

Casino Dealers

Banker is Susan Sabia. Experience dealing cards a plus but not necessary. Training available if needed. A House Rules cheat sheet will be provided.

05/30/2020 (Sat) Casino Activities 
9:30pm - 12:30am (10)  
2 of 10 slots filled
Jeff Braunstein Braunstein
Kat Braunstein
05/31/2020 (Sun) Casino Activities 
12:00am - 2:30am (10)  
2 of 10 slots filled
Rosa Reynoza (2)
Rosa and Matt

Henna Artist

Materials are provided. Henna application training is available during the following time periods: April 22, May 13 or May 20. 5:30-7:30pm Drop in. 9583 Wellington Circle, Windsor. Kym Sawyer and Bingo Kohlmann are the contacts 707-481-7247

05/30/2020 (Sat) Henna Room 
9:00pm - 2:00am (12)  
4 of 12 slots filled
Bingo Kohlmann
Amy Jolly
robyn elkins
Kym Sawyer

Tarot Card Readers

Training required. Jill Gross is contact 415-336-3792

05/30/2020 (Sat) Tarot Card Room 
9:00pm - 2:00am (6)  

Prize Room

Hand out prizes and maintain security of the prize room.

05/30/2020 (Sat) Prize Room 
9:30pm - 12:30am (8)  
7 of 8 slots filled
Melissa Chuidian
Kim Szalai
Wendy Wright
Suzanne Rakoski
Nicole Chavarria
Shannyn Vehmeyer (2)
05/31/2020 (Sun) Prize Room 
12:30am - 3:30am (8)  
1 of 8 slots filled
Nicole Chavarria

Supervise Beauty Room

Oversee beauty school students.

05/30/2020 (Sat) Beauty Room 
9:30pm - 2:00am   

Karaoke Host

Help graduates by running the CD player for our fun karaoke booth!

05/30/2020 (Sat) Karaoke Tent 
9:30pm - 12:30am   
Amber Hartman
05/31/2020 (Sun) Karaoke Tent 
12:30am - 3:30am   
Amber Hartman

Board Game Room

Supervise students playing a variety of board games

05/30/2020 (Sat) Board Game Room 
9:00pm - 12:00am   
05/31/2020 (Sun) Board Game Room 
12:00am - 3:30am   

Clean up

General clean up of all games, decorations, garbage, and supplies. Packing boxes. Thorough clean up of kitchen, so it is ready for school use on Monday.

05/31/2020 (Sun) Clean up 
5:00am - 9:00am (12)  

Clean up

Finish packing. Loading onto trucks and unloading at storage container. Must be able to lift and move heavy boxes.

05/31/2020 (Sun) Clean up 
9:00am - 1:00pm (12)  

Electrical clean up

05/31/2020 (Sun) Electrical clean up 
7:00am - 10:00am (2)  


1-2 volunteers to collect and launder at their home any linens used during the event.

05/31/2020 (Sun) Laundry 
8:00am - 2:00pm (2)  
1 of 2 slots filled
Eileen McAlister
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