Exchange Club

UTP 2019

The Ultimate Tailgate Party is the annual fundraiser hosted by the Exchange Club of West St. Tammany to be held on Saturday, August 24th, 2019 at 7:00 PM at the Covington Trailhead.  Beneficiaries for the 2019 event include the Children's Advocacy Center Hope House, the Youth Service Bureau of St. Tammany, and the West St. Tammany YMCA in Covington. 

Volunteer opportunities are available on Saturday, August 24, 2019, and Sunday, August 25, 2019.

Links:

Ultimate Tailgate Party

Exchange Club of West St. Tammany

Children's Advocacy Center Hope House

Youth Service Bureau

West St. Tammany YMCA

Covington Trailhead

In gratitude for their support, each volunteer receives a ticket to UTP 2019!

Created by:   Mary Slazer
 
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Date (mm/dd/yyyy) Location Time (CDT) Available Slot
08/23/2019 (Fri.) Covington Trailhead  4:00pm - 6:00pm  

Site Setup - BBQ Team Placement

Measure and mark BBQ team spots; report to Rory Roniger, [email protected]

 
Shane Hodgson

Site Setup - Barricades (2)

Place parade barricades to limit access to site; report to Pete McClenahan, [email protected]

 

Leadership - Event Chairs

Event chair to oversee placement of all assets (Dave Marquardt and/or Fred Rittler)

 
08/24/2019 (Sat.) Liberty Storage, 1530 LA-22 Madisonville  7:00am - 8:00am  

Storage Pick Up (5)

Transfer items from storage unit to site. Bring work gloves, must be able to lift and carry up to 25 lbs. Report to Pete McClenahan, [email protected]

 
Auction Tent  8:00am - 12:00pm  

Auction Setup (4)

Set up in auction tent - place tables, string lights and banners, etc. Bring work gloves, wear closed-toe shoes, must be able to lift and carry up to 15 lbs. Report to Alexandra Clark, [email protected]

 
All slots filled
Sheila Dugger (2)
I will be joined by my husband Mitch
Murrel deVeer
Bob Van Den Akker
Covington Trailhead  8:00am - 12:00pm  

Site setup - tables & chairs (2)

Set up tables & chairs according to layout map; work gloves recommended; report to Pete McClenahan, [email protected]

 
1 of 2 slots filled
Shane Hodgson

Site Setup - Beverage Service (2)

Place bars, coolers, pop up tents. Bring work gloves; report to Betsy Tarkington, [email protected]

 

Site Setup - Chairs (2)

Place chairs in entertainment area; bring work gloves; report to Pete McClenahan, [email protected]

 
All slots filled
Heather Gauthier (2)
Heidi Gallois will be 2nd volunteer

Site Setup - fencing & barricades (2)

Assist with placement of fencing & barricades to secure perimeter; bring work gloves, wear closed-toe shoes; report to Pete McClenahan, [email protected]

 

Site Setup - table linens (2)

Cover tables with linens prior to placement of decorations; report to Jim Yancey, [email protected]

 
All slots filled
Karen Babin
Melanie Cook

Site Setup - lighting (3)

Assist with placement of light poles, work with Dixieland Electric; report to Pete McClenahan, [email protected]

 

Site Setup - trash pickup from BBQ teams

Pickup trash from BBQ teams and place in 30-yard dumpster placed by Marsolan Feed Store; bring work gloves; must be able to lift and carry up to 25 lbs; report to Pete McClenahan, [email protected]

 
Gate 1 (Corner New Hampshire & Plaza Dr.)  8:00am - 2:00pm  

Volunteer Check-in (2)

Greet volunteers, direct to work location, distribute armband; report to Mary Slazer, [email protected]

 
All slots filled
Mary Slazer
SHARON MCLANE
Auction Tent  12:00pm - 4:00pm  

Auction Setup (4)

Set up displays in auction tent, ensure all items are numbered and description in complete and accurate, must be able to lift and carry up to 15 lbs. Report to Alexandra Clark, [email protected]

 
3 of 4 slots filled
Jennifer DeGeneres
Krewe of Eve and I can get more of us!
joBeth Valentino
Bob Van Den Akker

Security - Auction Items

Ensure that no items are removed from the Auction Tent without approval from Alexandra Clark or Katie Palazzo; report to Alexandra Clark, [email protected]

 
Ed Pribyl
Beer Garden  12:00pm - 4:00pm  

Bar Back (2)

Stock ice & supplies, remove trash; bring work gloves; report to Betsy Tarkington, [email protected]

 
All slots filled
Cindy Case-Brown
Brian Brown
Covington Trailhead  12:00pm - 4:00pm  

Decorations (4)

Assist with placement of decorations under direction of the Decorations Committee chair; report to Jim Yancey, [email protected]

 
3 of 4 slots filled
Sydney Briggs
Reyna Martin
Chris Martin

Site Setup - trash pickup from BBQ teams

Pickup trash from BBQ teams and place in 30-yard dumpster placed by Marsolan Feed Store; bring work gloves; must be able to lift and carry up to 25 lbs; report to Pete McClenahan, [email protected]

 
Gate 1 (Corner New Hampshire & Plaza Dr.)  2:00pm - 7:00pm  

Volunteer Check-in

Greet volunteers, direct to work location, distribute armband; report to Mary Slazer, [email protected]

 
Andrew Maher
Auction Tent  4:00pm - 7:00pm  

Security - Auction Items

Ensure that no items are removed from the Auction Tent without approval from Alexandra Clark or Katie Palazzo; report to Alexandra Clark, [email protected]

 
Murrel deVeer
Beer Garden  4:00pm - 7:00pm  

Bar Back

Stock ice & supplies, remove trash; bring work gloves; report to Betsy Tarkington, [email protected]

 
Chris Schade
Raffle Ticket Booth  5:45pm - 7:15pm  

Raffle Ticket Sales (2)

Exchange Club NOLA Volunteers only, please!

 
1 of 2 slots filled
Bob Van Den Akker
Gate 1 (Corner New Hampshire & Plaza Dr.)  5:45pm - 7:45pm  

Check In / Greeter (2)

Exchange Club & Beneficiary Organization Representatives ONLY; Greet guests, sell tickets or verify prior ticket purchase; must be proficient using tablet computer; report to Thomas Mitchell, [email protected]

 
All slots filled
Danielle Fridge
Heather Denenea

Check-in / Greeter Assistants (2)

Greet guests, sell tickets or verify prior ticket purchase; must be proficient using tablet computer; TRAINING required - date/time TBA; report to Thomas Mitchell, [email protected]

 
All slots filled
Jennifer Batina
Stacy Faulkner
Gate 2 (Corner New Hampshire & Lockwood)  5:45pm - 7:45pm  

Check In / Greeter (2)

Exchange Club & Beneficiary Organization Representatives ONLY; Greet guests, sell tickets or verify prior ticket purchase; must be proficient using tablet computer; report to Thomas Mitchell, [email protected]

 
All slots filled
Mary Slazer
Suzanne Gelpi

Check-in / Greeter Assistants (2)

Greet guests, sell tickets or verify prior ticket purchase; must be proficient using tablet computer; TRAINING required - date/time TBA; report to Thomas Mitchell, [email protected]

 
All slots filled
Jessica Fuselier
Megan Werner
Auction Tent  7:00pm - 10:00pm  

Auction Bidding Assistants - must be tech savvy (5)

Assist guests with use of the silent auction platform; TRAINING Required - 5:30 PM on 8/24/19; report to Alexandra Clark, [email protected]

 

Security - Auction Items

Ensure that no items are removed from the Auction Tent without approval from Alexandra Clark or Katie Palazzo; report to Alexandra Clark, [email protected]

 
Bar 1  7:00pm - 10:00pm  

Bar Back

Stock ice & supplies, remove trash; bring work gloves; report to Betsy Tarkington, [email protected]

 
Bar 2  7:00pm - 10:00pm  

Bar Back

Stock ice & supplies, remove trash; bring work gloves; report to Betsy Tarkington, [email protected]

 
Bar 3  7:00pm - 10:00pm  

Bar Back

Stock ice & supplies, remove trash; bring work gloves; report to Betsy Tarkington, [email protected]

 
Bar 4  7:00pm - 10:00pm  

Bar Back

Stock ice & supplies, remove trash; bring work gloves; report to Betsy Tarkington, [email protected]

 
Beer Garden  7:00pm - 10:00pm  

Bar Back

Stock ice & supplies, remove trash; bring work gloves; report to Betsy Tarkington, [email protected]

 
Raffle Ticket Booth  7:15pm - 8:45pm  

Raffle Ticket Sales (2)

Exchange Club NOLA Volunteers only, please!

 
1 of 2 slots filled
Kenneth Rittler
Gate 1 (Corner New Hampshire & Plaza Dr.)  7:45pm - 9:45pm  

Check-in / Greeter

Exchange Club & Beneficiary Organization Representatives ONLY; Greet guests, sell tickets or verify prior ticket purchase; must be proficient using tablet computer; TRAINING required - date/time TBA; report to Thomas Mitchell, [email protected]

 

Check-in / Greeter Assistants (2)

Greet guests, sell tickets or verify prior ticket purchase; must be proficient using tablet computer; TRAINING required - date/time TBA; report to Thomas Mitchell, [email protected]

 
Gate 2 (Corner New Hampshire & Lockwood)  7:45pm - 9:45pm  

Check-in / Greeter

Exchange Club & Beneficiary Organization Representatives ONLY; Greet guests, sell tickets or verify prior ticket purchase; must be proficient using tablet computer; TRAINING required - date/time TBA; report to Thomas Mitchell, [email protected]

 

Check-in / Greeter Assistants (2)

Greet guests, sell tickets or verify prior ticket purchase; must be proficient using tablet computer; TRAINING required - date/time TBA; report to Thomas Mitchell, [email protected]

 
Raffle Ticket Booth  8:45pm - 10:00pm  

Raffle Ticket Sales (2)

Exchange Club NOLA Volunteers only, please!

 
Trailhead Stage Area  8:45pm - 10:00pm  

Live Auction Spotter (5)

Assist auctioneer/emcee with spotting bidders during live auction. Report to Alexandra Clark, [email protected]

 
Auction Tent  9:15pm - 11:00pm  

Silent Auction Check Out (5)

MUST be tech savvy; collect and process payments using computer tablets; TRAINING REQUIRED - date/time TBA; report to Alexandra Clark, [email protected]

 

Silent Auction - check out assistants (5)

Bring purchased items to buyer upon completion of payment; report to Alex Clark; [email protected]

 
Covington Trailhead  10:00pm - 12:00am  

Collect & Store Decorations, Secure Site (6)

Place all decorations in secure location (YSB?), secure site before leaving; report to Jim Yancey, [email protected]

 
08/25/2019 (Sun.) Covington Trailhead  8:00am - 12:00pm  

Site Takedown - Lights (2)

Assist Dixieland with taking down lights & poles, place in trucks for return to storage; bring work gloves, closed-toe shoes; report to Pete McClenahan, [email protected]

 

Site Takedown - Linens

Gather all table linens, ensuring match to inventory list, and bring to storage/cleaners; must be able to lift and carry 15 lbs; report to ???

 

Site Takedown - Signs (2)

Take down signs, wipe down if needed, and place in truck for return to storage; bring work gloves and small cutting pliers for cutting nylon ties; report to ???

 

Site Takedown - Barricades & Fencing (2)

Pickup barricades and stage for pickup; bring work gloves; must be able to lift and carry 25 lbs.; report to Pete McClenahan, [email protected]

 

Takedown site - cleanup (4)

police area for any remaining trash that needs to be bagged & placed in dumpster; bring work gloves

 
1 of 4 slots filled
Mary Slazer
Trailhead / Storage Unit in Madisonville  11:00am - 1:00pm  

Storage (2)

Assist with return of all club assets to storage units; bring work gloves, wear closed-toe shoes; report to Pete McClenahan, [email protected]

 


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