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Great Barrington Rotary Club members

Pumpkin Fest Volunteer Sign-Up

Please review the available slots below and click on the button to sign up. Thank you!

Created by:   Jessica Speer-Holmes
 
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Date (mm/dd/yyyy) Location Time (EDT) Available Slot
09/25/2019 (Wed.) varies   

Reserve Bouncy House

pre-event work, dates will vary

 
Jessica Speer-Holmes

Secure permits for signs in Great Barrington

pre-event work, dates will vary

 
Mark DeCelle

Secure permits for signs in surrounding towns

pre-event work, dates will vary

 
George Raymond

Design and arrange for printing of raffle tickets

pre-event work, dates will vary

 
Cheryl Raifstanger

Arrange for Monument Key Club to Help

pre-event task, timing will vary

 
Jessica Speer-Holmes

Prepare Face Painting

Secure all supplies and equipment necessary, pre-event task, timing will vary

 
Mark DeCelle

Prepare Corn Hole / Ring Toss Game

Secure / create game equipment (Oskar ordered bean bags, Stephanie borrowing corn hole boards), pre-event task - timing will var

 
Stephanie Carlson

Prepare Obstacle Course Activity

Plan maze, secure hay/straw bales, supervise set-up on event day (pre-event work timing will vary)

 
Mark DeCelle

Prepare Hay Jump Activity

Plan hay jump, secure hay/straw bales, supervise hay jump set-up

 

Supply sling-shot for gourd sling shot activity

pre-event task, timing will vary

 
Mark DeCelle

Prepare gourd sling shot activity

Plan activity, secure supplies, equipment, supervise set-up (pre-event work timing will vary)

 
Alice Naylor

Plan / prepare giant pumpkin drop

 

Provide large kiddie pool for pumpkin drop

see Alice Naylor for details

 
Michael Wise

Secure donation of 3 very large coolers

 
Alice Naylor

Invite Mt.Everett Interact Club to Volunteer

pre-event task, timing may vary, Angela Spitia is contact

 
Scott Rote
I have roughly 10-12 Interact Students ready to go. Just needs times.

Recruit vendors? Other orgs to run activities / set up tables?

 
Alice Naylor

Plan / prepare for Rotary table

pull together brochures, signs, tent, etc. and sort out way to get them to event

 

Plan / prepare for pumpkin decorating activity

secure all necessary supplies (ideally secure donations)

 
Oskar Hallig

Install yard signs once permitted (2)

pre-event task, dates may vary

 
All slots filled
George Raymond
Richard Stanley

Create sign addendum making location more clear

 
Jessica Speer-Holmes

Get banner produced for fairgrounds fence & Catamount sign from Hillsdale

 
Mark DeCelle

Secure permission for fairgrounds sign

 
Mark DeCelle

Arrange for Boy Scouts to volunteer

 
10/11/2019 (Fri.) Catamount 3:30pm - 5:00pm  

Help set-up night before (3)

 
2 of 3 slots filled
Michael Dupont
Janet Dohoney
10/12/2019 (Sat.) Taylor Rental  9:00am - 9:30am  

Pick up Bouncy House

requires large car or truck

 
Jessica Speer-Holmes
Catamount 9:30am - 10:00am  

Rope off pumpkin drop area

secure ropes in advance

 
Mark DeCelle

Fill pumpkin drop pool

Secure pool in advance, have plan for water filling (hoses, access to hose spigot)

 

Provide 3 - 6 regular sized coolers

 
Jessica Speer-Holmes

Set-up bouncy house (3)

 
1 of 3 slots filled
Scott Rote

Bring extension cords for popcorn maker

 
Scott Rote

Bring generator for power to blow up bouncy house

 
Mark DeCelle

Bring materials to rope off pumpkin drop area

 
Mark DeCelle

Bring four two-way radios

 
10:00am - 10:30am  

Deliver popcorn machine and popcorn (2)

 
1 of 2 slots filled
Tom Andrews
also bringing popcorn

Bring pop-up canopy tents (4)

pick up your tent at end or make plan for getting it back

 
2 of 4 slots filled
Jessica Speer-Holmes
Sabrina Ruggiero
10:45am - 1:00pm  

Parking money collectors (adults only) (3)

 
All slots filled
Cheryl Raifstanger
Janet Dohoney
Mary White

Parking attendants (adults only) (3)

 
1 of 3 slots filled
Stephen Bannon

Run hay jump activity (2)

 
1 of 2 slots filled
Nick Boardman

Run gourd sling shot activity (2)

 
All slots filled
Megan Smith
Grace Makuc

Run corn hole activity (2)

 
1 of 2 slots filled
Jacob T

Run bouncy house activity (2)

 
1 of 2 slots filled
Sabrina Ruggiero

Sell raffle tickets and run Rotary table (adults only)

$5 per ticket or $5 for $20

 
Barbara Manring

Run obstacle course activity (3)

 
All slots filled
Zoe Holmes
Lucy Swanciger
Dahlia Logan

Run face painting activity (3)

 
All slots filled
Ava Naylor
Erin DeCelle
Emily Erin DeCelle's friend

Run pumpkin decorating activity (2)

 
1 of 2 slots filled
Janice Schumacher

Collect money at food booth (adults only) (2)

 
All slots filled
Ryan Baxter
Mary Sapporito

Run Scavenger Hunt Activity (2)

 
1 of 2 slots filled
Nadia Makuc

Run Pumpkin Roll activity (2)

 
All slots filled
Shelby Tinker
Mary Shalaby

Sell popcorn / run popcorn maker (adults only)

 
Michael Wise
1:00pm - 3:15pm  

Announcer (adults only)

 

Run hay jump activity (2)

 
1 of 2 slots filled
Nick Boardman

Run gourd sling shot activity (2)

 

Run corn hole activity (2)

 

Run bouncy house activity (2)

 

Sell popcorn / run popcorn maker

 
Suzanne Arre

Run obstacle course activity (3)

 
All slots filled
Zoe Holmes
Lucy Swanciger
Dahlia Logan

Run face painting activity (3)

 
All slots filled
Erin DeCelle
Emily Erin DeCelle's friend
Maria Vitrano
money collector

Run pumpkin decorating activity (2)

 
All slots filled
Janice Schumacher
Megan Smith

Collect money at food booth (adults only) (2)

 
All slots filled
Ryan Baxter
Mary Sapporito

Run Scavenger Hunt Activity (2)

 
1 of 2 slots filled
Grace Makuc

Run Pumpkin Roll activity (2)

 
All slots filled
Nadia Makuc
Shelby Tinker

Parking money collectors (adults only) (3)

 
2 of 3 slots filled
Sabrina Ruggiero
Julie Hannum
OK if I'm more needed elsewhere

Parking attendants (adults only) (3)

 
2 of 3 slots filled
Michael Wise
Bobbie Hallig

Sell raffle tickets and run Rotary table (adults only)

$5 per ticket or $5 for $20

 
Nancy O'Connor
2:30pm - 3:30pm  

Safety control at pumpkin drop (adults only) (4)

ensure barriers are in place, keep crowd back so nobody gets hurt by dropping pumpkin or flying pumpkin parts

 
  3:00pm - 4:00pm  

Clean up / break down (10)

 
6 of 10 slots filled
Sabrina Ruggiero
Ava Naylor
Ryan Baxter
Ray Murray
Suzanne Arre
Julie Hannum

Return bouncy house to Taylor Rental

 
Jessica Speer-Holmes
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