St. Francis Xavier PTO

Nite at the Races

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Created by:   St. Francis Xavier
 
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Available Slot Date (mm/dd/yyyy) Location Time (PST)

Sell Tickets/Horses After Mass

Sell Horses and Tickets

10/16/2021 (Sat) SFX Church 
5:45pm - 6:45pm (2)  
1 of 2 slots filled
Angie Resendez
Angie Resendez
10/17/2021 (Sun) SFX Church 
1:45pm - 2:45pm (2)  
5:45pm - 6:45pm (2)  
11/06/2021 (Sat) SFX Church 
5:45pm - 6:45pm (2)  
1 of 2 slots filled
Jocelyn Gantman
11/07/2021 (Sun) SFX Church 
10:45am - 11:45am (2)  
1 of 2 slots filled
Jessica Coyukiat
5:45pm - 6:45pm (2)  

Assemble Gift Baskets for Raffle

Assemble Prizes, define baskets, make signs for display table - Date TBD - this committee is part of the Decorations Committee

11/18/2021 (Thu) Time and Location TBD 
 (5)  
4 of 5 slots filled
Annie Ghazarians
Jessica Coyukiat
Christina Longacre
Ola Rzepiejewska
Ola

Programs

Pick Up Printed Printed Programs and Assemble for Event - Week of November 15

11/18/2021 (Thu) Time and Location TBD 
   
Jeannette Alcala

Decorations Committee

Assemble and Set Up Decorations and Winner Wreaths

11/18/2021 (Thu) Time and Location TBD 
 (8)  
6 of 8 slots filled
Debbie Maddigan
Tania Martenson
Annie Ghazarians
Jennifer Hayden
I was assigned the creation of table settings by Autumn.
Jeannette Alcala
Cheri Kehrli
Will depend on time of meeting

Set Up Committee - Thursday evening

Move tables from HCH to Lower Lot - will need truck

11/18/2021 (Thu) SFX 
4:00pm - 7:00pm (4)  
2 of 4 slots filled
Henry Llosa
Roberto Alcala

Set Up Committee - Friday evening

Set up tables and event layout (tablecloths, decorations, etc), set up HCH for babysitting

11/19/2021 (Fri) SFX Lower Lot 
3:30pm - 7:30pm (6)  
5 of 6 slots filled
Debbie Maddigan
Cheri Kehrli
Todd Kehrli
Sandra Flores
Ola Rzepiejewska
Bolek

Set Up Committee Saturday afternoon

(if necessary) Final set up for anything not completed on Friday

11/20/2021 (Sat) SFX Lower Lot 
3:30pm - 5:30pm (3)  
All slots filled
Henry Llosa
Autumn Hish (2)
Randy Hayden and Matt Hish

Nite at the Races Volunteers

Entry table, take tickets, hand out programs, process ticket sales at the door, monitor food and dessert tables, manage and announce raffles

11/20/2021 (Sat) SFX Lower Lot 
5:30pm - 10:30pm (5)  
All slots filled
Jessica Coyukiat
Maggie Parker (2)
Maggie & Hef
Michael Leary
Grace Cervantes
Grace Cervantes

Clean Up Crew

Break down tables and event, move tables back to HCH

11/20/2021 (Sat) SFX Lower Lot 
10:30pm - 12:00am (4)  
1 of 4 slots filled
Hef Fonseca

Babysitting - Food for Kids

Snacks, Water, Juice, Candy, Pizza, Chicken Nuggets, etc enough for 40 children. Please specify what you are donating in comments. Bring items to HCH by 5pm.

11/20/2021 (Sat) SFX Lower Lot 
5:00pm - 5:00pm (5)  

Food Donations - Money donations

Please donate in $25 increments towards food for the event. For this, you will earn 1 hour for every $25 donated, and you will just need to provide the money and the committee will do the rest to get the food there. $100 = 4 PSA hours

11/05/2021 (Fri) Time and Location TBD 
 (40)  
8 of 40 slots filled
Alejandra Lopez (4)
Michael Leary (4)
100$
11/20/2021 (Sat) SFX Lower Lot 
5:00pm - 5:00pm (40)  

Food Runners

We need two volunteers to order the food (menu will be given) for the event, pick it up and drop it off at the venue by 5pm the night of the event

11/20/2021 (Sat) SFX Lower Lot 
5:00pm - 5:00pm (2)  
All slots filled
Jocelyn Gantman
Jocelyn Gantman

Sunday Clean-Up Crew

Truck Needed to move tables back up to HCH

11/21/2021 (Sun) SFX Lower Lot 
9:00am - 12:00pm (6)  
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