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Auction committee

Serving Opportunities - Calvary's Greatest Show

The Calvary's Greatest Show is Saturday, October 19th and we need your help setting up and help for the night of the event.

Friday we will be setting up beginning at 8am.  Please put your name in that slot even if you can only help for an hour or two at some point during the day.  Thank you!

Areas for Saturday include registration table, computer area, silent auction tables, bullpen, live auction help, floaters, set up and clean up. 

Sunday we will need extra help finishing up the cleaning.  All help is welcome!

Doors open at 5:00pm

Happy Hour - 5:00-6:00pm

Silent Auction - 5:00-7:00pm

Plated Dinner with dessert - 6:00-7:30pm

Live Auction 7:30-9:30pm

Thanks in advance for your help.

Created by:   Christina McDonough Hunt
 
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Date (mm/dd/yyyy CDT) Location Available Slot
10/18/2019
(Fri. 8:00am)
Calvary Lutheran School - Wornall Campus 

Setup (Friday) 8:00am (10)

Set up Wornall gym with silent auction tables and risers, tables/coverings/chairs, tables/pipe/drape/signs, elementary lunch room for computer operations, and bull pen.

 
10/19/2019
(Sat. 5:00pm - 10:00pm)
12411 Wornall Road, Kansas City, MO 

Floaters 6:30-7:15pm (2)

Move through crowd promoting the Heads or Tails game

 

Power Point, Audio, Visual (Crow's Nest)

Approx 5:00pm set up, till around 10:00pm

 

Promo people 7:30-9:00pm (5)

Promote and display live auction items. Carry through the crowd to encourage bidding.

 

Bid recorders at live auction 7:30-9:00pm (2)

Record bids, sit near auctioneer and MC up front. Please bring a calculator.

 

Runner 7:15-8:45pm (3)

Get bid sheets from live auction. Help in Will Call as needed.

 

Computer Registration 4:30-10:00pm (7)

Point of sale/check out. Enter into computer any guests who have not pre-registered. Give them bid number and catalog.

 

Cleanup (Saturday) 9:30pm -- ?? (15)

Clean up Wornall gym on Saturday evening

 

Setup (Saturday) 1:00-4:00pm (7)

Help with last minute set up, final preparation for auction.

 

Silent Auction Tables 6:30-7:15pm (2)

Monitor silent auction tables by keeping the items in number order and neatly displayed. Assist guests as necessary with the mobile bidding.

 

Silent Auction Tables 5:45-6:30pm (2)

Monitor silent auction tables by keeping the items in number order and neatly displayed. Assist guests as necessary with the mobile bidding.

 

Silent Auction Tables 5:00-5:45pm (2)

Monitor silent auction tables by keeping the items in number order and neatly displayed. Assist guests as necessary with the mobile bidding.

 

Will Call 8:00-10:00pm (6)

Get items for customers based on auction receipts

 

Closing Tables 7:00-7:30pm (2)

Assist silent auction volunteers in helping move the items to the bullpen area.

 

Floaters 5:45-6:30pm (2)

Move through crowd promoting game.

 

Floaters 5:00-5:45pm

Move through crowd promoting game.

 
Corrie Klatt
This says for "jockeys"---you may want to update what the floaters are doing!

Runner 8:45-10:00pm (3)

Get bid sheets from silent and live auction. Help in Will Call as needed.

 

Kitchen clean up 9:00-11:00pm (4)

Clean up kitchen area as needed

 
1 of 4 slots filled
Laura May

Floaters 7:15-8:00pm (2)

Move through crowd promoting game.

 

Bartenders 5:00-5:45pm (2)

Serve wine and signature drinks

 

Bartenders 5:45-6:30pm (2)

Serve wine and signature drinks

 

Bartenders 6:30-7:15pm (2)

Serve wine and signature drinks

 

Bartenders 7:15-8:00pm (2)

Serve wine and signature drinks

 

Bartenders 8:00-9:00pm (2)

Serve wine and signature drinks

 

Bar Manager

Be sure beverages are kept well stocked.

 
10/20/2019
(Sun. 11:00am - 1:00pm)
Calvary Lutheran School - Wornall Campus 

Cleanup (Sunday) 11:00am-1:00pm (15)

Clean up Wornall gym on Sunday

 
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