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Hayfield Marching Band & Drumline

2019-2020 HSS Band Volunteer Opportunities

Please sign-up to help whenever you can!! Remember our kids need our help for a successful band program/year! It's tons of fun too! Check back often for new and updated opportunities.

Created by:   Hayfield BandBoosters
 

Date (mm/dd/yyyy) Location Time (EDT) Available Slot
08/03/2020 (Mon.) Band camp water and snack. Deliver to Band room  11:00am - 12:00pm  

Snack Volunteers (5)

Send snacks & water bottles (chips, granola bars, poptarts, etc.) for the band. Note what you will bring in the comment field. Deliver to band room by 12

 
08/14/2020 (Fri.) Assist with fitting uniforms - report to band room  11:00am - 2:00pm  

Assist with fitting uniforms (2)

 
08/21/2020 (Fri.) Marching Band Show Exhibition Picnic - Middle School lecture hall  5:00pm - 6:00pm  

Set Up Volunteers for Marching Band Exhibition Picnic (5)

Help set up tables, coolers, drinks, etc. for Marching Band Awards picnic

 

CleanUp Volunteers for Marching Band Exhibition Picnic (5)

Help cleanup after Marching Band Exhibition Picnic

 
08/27/2020 (Thu.) School Gym - Hawk Flight Band Table  3:00pm - 7:00pm  

Man the Band Booster Table at Hawk Flight

Sign-up for 1/2 hour or hour shifts.

 
09/11/2020 (Fri.) Report to Band Room - Away Game Example  5:30pm - 10:00pm  

Chaperones for Away Games (4)

Ride the bus to and from games- remain in stands with the students during the game as chaperones- help move equipment on and off the field and onto the equipment truck.

 
6:00pm - 6:00pm  

Snack Volunteers (5)

Send snacks & water bottles (chips, granola bars, poptarts, etc.) for the band. Deliver to band room by 6:00.

 
09/12/2020 (Sat.) Report to band room - Tag Day #1  7:45am - 8:00am  

Breakfast Donations for Tag Day (5)

Provide 1 or 2 dozen bagels (with cream cheese) or donuts. Provide apple/orange juice. Deliver to band room by 7:45 on tag day.

 
8:00am - 2:30pm  

Tag Day Driver - Multiple

Drive band kids to specific neighborhoods on tag day to collect donations. Please list how many band students your car can hold.

 
09/15/2020 (Tue.) Middle School Back to School Night. Report to Band room  5:30pm - 9:00pm  

Man Booster table at Middle School Back to School Night

Need volunteers to man the booster table at Middle School Back to School Night. You can sign-up for just an hour or the whole time.

 
09/17/2020 (Thu.) High School Back to School Night. Report to Booster table  5:30pm - 9:00pm  

Man the Booster table at High School Back to School Night

Man the Booster table at back to school night. Looking for middle school parent or Seniors who would want to talk about the band program.

 
09/18/2020 (Fri.) Report to Band Room - Home Game Example  4:30pm - 6:30pm  

Dinner Set-up/Serve/Clean-up for Home Games (3)

Set-up and serve pizza dinner for Marching Band before home games. Clean-up when done.

 
5:30pm - 7:00pm  

Bleacher/Equipment Helpers (4)

Help move band equipment/props to the field and set-up bleachers for band (ropes, coolers, snacks, etc) Please sit OUTSIDE of the roped area so that the band students can move ease and see the drum majors. DO NOT sit inside the roped off area.

 

Uniform Helpers for Home Games (2)

Help pass out uniforms and distribute plumes for home games.

 
6:00pm - 6:00pm  

Snack Volunteers (5)

Send snacks & water bottles (chips, granola bars, poptarts, etc.) for the band. Deliver to band room by 6:00.

 
9:30pm - 10:00pm  

Uniform Helpers after Home Games (2)

Collect and put uniforms away (in order!) in the uniform closets.

 
09/19/2020 (Sat.) Report to band room - Tag Day #2  7:45am - 8:00am  

Breakfast Donations for Tag Day (5)

Provide 1 or 2 dozen bagels (with cream cheese) or donuts. Provide apple/orange juice. Deliver to band room by 7:45 on tag day.

 
8:00am - 2:30pm  

Tag Day Driver - Multiple

Drive band kids to specific neighborhoods on tag day to collect donations. Please list how many band students your car can hold.

 
09/26/2020 (Sat.) Report to Band Room - Colgan HS Competition  9:00am - 8:00pm  

Chaperones for Competitions (7)

Ride the bus to/from competitions- help move equipment on and off the field- stay with students in stands at competitions.

 

Truck Driver for Competitions

Pick-up rented truck and report to Hayfield for loading of band equipment- drive truck to competition and return truck to rental company after unloading upon return to Hayfield.

 
10/24/2020 (Sat.) Report to Band Room - VBODA Assessment - Ashburn  9:00am - 4:00pm  

Chaperones for Competitions (7)

Ride the bus to/from competitions- help move equipment on and off the field- stay with students in stands at competitions.

 

Truck Driver for Competitions

Pick-up rented truck and report to Hayfield for loading of band equipment- drive truck to competition and return truck to rental company after unloading upon return to Hayfield.

 

Equipment/Props Helpers and Movers (5)

Help load equipment on the truck, help move equipment and props on and off the field for our VBODA Assessment

 
11/06/2020 (Fri.) Report to Band Room - Home Game SENIOR NIGHT - Oakton HS  4:30pm - 6:30pm  

Dinner Set-up/Serve/Clean-up for Home Games (3)

Set-up and serve pizza dinner for Marching Band before home games. Clean-up when done.

 
5:30pm - 7:00pm  

Bleacher/Equipment Helpers (4)

Help move band equipment/props to the field and set-up bleachers for band (ropes, coolers, snacks, etc) Please sit OUTSIDE of the roped area so that the band students can move ease and see the drum majors. DO NOT sit inside the roped off area.

 

Uniform Helpers for Home Games (2)

Help pass out uniforms and distribute plumes for home games.

 
6:00pm - 6:00pm  

Snack Volunteers (5)

Send snacks & water bottles (chips, granola bars, poptarts, etc.) for the band. Deliver to band room by 6:00.

 
9:30pm - 10:00pm  

Uniform Helpers after Home Games (2)

Collect and put uniforms away (in order!) in the uniform closets.

 
11/10/2020 (Tue.) Marching Band Awards Middle School Lecture Hall - SetUp/CleanUp Potluck  5:00pm - 8:00pm  

Set Up Volunteers for Marching Band Awards Potluck (5)

Help set up tables, coolers, drinks, etc. for Marching Band Awards potluck

 

CleanUp Volunteers for Marching Band Awards Potluck (5)

Help cleanup after Marching Band Awards Potluck

 
12/18/2020 (Fri.) Tiny Tots Concert - Report to band room after checking in with the front office  8:15am - 11:00am  

Costume Helper/Backstage helper (3)

Assist students with costumes- direct students when to go out into audience

 

Audience Helper (3)

Welcome guests- Direct students where to sit in the audience

 
02/05/2021 (Fri.) Report to Band Room - All District Band   

Concessions Volunteers (4)

Sell concessions during breaks for All Districts

 

Hospitality Room Volunteers (2)

Set-up breakfast and lunch for the Band Directors

 

Lunch Servers (6)

Volunteers from 11-1:30 to help setup/serve/cleanup from lunch

 
02/06/2021 (Sat.) Report to Band Room - All District Band   

Concessions Volunteers (4)

Sell concessions during breaks for All Districts

 

Hospitality Room Volunteers (2)

Set-up breakfast and lunch for the Band Directors

 

Lunch Servers (6)

Volunteers from 11-1:30 to help setup/serve/cleanup from lunch

 
02/17/2021 (Wed.) Bake Sale for Pre Assessment concert  5:30pm - 8:00pm  

Set-up/Cleanup Volunteers for Bake SalePotluck Dinner (3)

Help set-up the Bake Sale table for concession before, during and after the Pre-Assessment Concert

 

Bake Sale Donations

Have your bake sale donations delivered to the table 1/2 hour before the concert starts or send with your student

 

Concessions Volunteers (8)

Sell concessions before, during and after concert. We will break up into time slots so everyone can see their student(s) perform.

 
03/05/2021 (Fri.) Chaperone for Symphonic Band Assessment  4:30pm - 8:00pm  

Chaperones for Symphonic Band Assessment (4)

Ride the bus to and from assessment - remain with band during hall travel at assessment

 
06/01/2021 (Tue.) Award Banquet - Middle School cafeteria  5:00pm - 8:00pm  

Set Up Volunteers for Music Awards Potluck (5)

Help set up tables, coolers, drinks, etc. for Music Dept Awards potluck

 

CleanUp Volunteers for Music Dept Awards Potluck (5)

Help cleanup after Music Dept Awards Potluck

 
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