Encinitas Rotary

2019 Encinitas Rotary Wine & Food Festival

The 16th Annual Encinitas Rotary Wine & Food Festival will be held at Encinitas Ranch Golf Course on Saturday, June 1, 2019, from 5 to 8 p.m. Past events have attracted up to 1,100 guests. Volunteers are an integral part of the event's success and we greatly appreciate your participation.

*** Some volunteer positions require that you can lift at least 20 lbs, carry items such as tables and chairs, or assist in loading/unloading transport vehicles.  If any questions about a particular task, please email Ann Conway at [email protected]

FAQ

For instructions for volunteer parking and to download a festival site map, copy and paste the link below into your web browser:
http://www.encinitaswinefestival.com/festivalsite/

  • How old do you need to be to volunteer?
    • All volunteers must be at least 21 years old the day of the event (June 1, 2019).  
  • Do volunteers get to attend the event?
    • Yes - once your shift is over.  You must complete a full shift.
  • Whom do I contact if I cannot volunteer during my shift?
    • We understand that things happen. If you cannot cover your shift on the day of the event, please call or text Ann Conway at: Will post 1 week prior to the event.  Email her if before May 27th [email protected]
  • What should I wear? Is there a dress code during the event?
    • Volunteers are encouraged to wear comfortable shoes. Since we are at the Encinitas Ranch Golf Course heels are discouraged for safety reasons. Clothing should be "golf club casual." 
  • Will there be parking for volunteers?
  • When should I arrive for my shift and will there be a check-in?
    • Please arrive 15 minutes before your shift begins.  All volunteers must check in at the Volunteer Check In station located at the entrance to the event.  Don't forget your ticket or you will not be admitted into the event.
  • Where do I check in?
    • The Volunteer check in station will be located at the entrance to the event, look for the Volunteer Check In sign.
Created by:   Encinitas Rotary
 
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Date (mm/dd/yyyy) Location Time (PDT) Available Slot
05/31/2019 (Fri.) Encinitas Self Storage 911 Encinitas Blvd, Encinitas, CA 92024  3:00pm - 5:00pm  

Storage Pickup (3)

Meet at storage to help load trailer & trucks with supplies & equipment

 
All slots filled
Bob Nichols (3)
Surfing Madonna
06/01/2019 (Sat.) Encinitas Ranch Golf Course 1275 Quail Gardens Drive, Encinitas,CA   8:00am - 11:30am  

Volunteer Parking Control (2)

Direct volunteers to park either along cart path or in early vol lot. Help golf course patrons find empty parking places. Radio & safety vest provided.

 
Encinitas Ranch Golf Course 1275 Quail Gardens Drive, Encinitas,CA  8:00am - 12:00pm  

General Set Up (8)

Set up Tables, Linens, Stage, Lighting, Canopies, Distribution Center, VIP area, etc.

 
All slots filled
Diana Bustos
Pacific Southwest Community Developmentdevelopment Corp
Luz Vallejo
PSCDC
Dominic Vallejo
PSCDC
John Osborne
Rotary
Eileen Tafaghodi
PSCDC
Deb Cleff
Encinitas Rotary
Danny Salzhandler
Artist Colony 101
Doug Long
Rotary

Parking & Event Banner Setup (8)

Assemble PVC Frames for banners, set up signs and plastic chain.

 
6 of 8 slots filled
Tim Mach (2)
Friend of Rotary
Verne Scholl
Rotary
Doug Jones
Heritage Ranch
Kevin Miller
Encinitas rotary found
Gary Sagunsky
Friend of Rotary
10:00am - 2:00pm  

Centerpieces/Decor (6)

Linens, centerpiece distribution, decorations, car pool bowls, and table signage

 
All slots filled
Terry King
Assistance League RSD
Erin Twohy
DLH Foundation
Kristy Bell
DLH Foundation
Nirvana Anaraki
DLH
Shahrzad Panahi
DLH
Marilyn Kovach
Rotary

Eco & Water Set up (4)

Assist in setting up bussing, recycling & water stations

 
All slots filled
Ronnie Matingka
DLH
Lynn O'Halloran
Solana Beach Eco Rotary
John O'Halloran
Solana Beach Eco Rotary
Mike Stevens
Solana Beach Eco Rotary

AuctionLayout/Lighting & Presentation (2)

Set up Silent Auction, items, auction sheets, frames, lighting, POS/Cube setup, etc

 
All slots filled
Terry King (2)
Assistance League RSD
Encinitas Ranch Golf Course 1275 Quail Gardens Drive, Encinitas,CA   1:30pm - 4:30pm  

Cart Drivers (freight carts) (3)

Distribute 20 lbs ice bags and buckets of water to vendors, help vendors unload, shuttle to table. Valid driver's license required & Cart driving experience as these carts must maneuver in tight/crowded areas

 
All slots filled
Dennis Cook
Rotary
Al McKendrick
Rotary
Glen Warren
Encinitas Education Foundation
2:00pm - 5:00pm  

Vendor Triage / Unloading (2)

Intercept vendors as they arrive and direct them to Vendor Unloading lane #1 or #2. Assist vendors in unloading. Radio & safety vest provided

 
All slots filled
Niko Sougias
Rotary
Dean Goetz
Rotary

Vendor Gate Manager (2)

Manage/control back vendor gate, assist guests as needed. Radio and safety vest provided.

 
All slots filled
Kim O'Donnell-Boyd
Friend of Rotary
David Pirl
Rotary
3:00pm - 6:00pm  

Cart Drivers (Passenger Carts) (5)

Transport guests from parking area and rideshare drop to venue. 6 passenger electric powered carts. Valid driver's license required.

 
All slots filled
Julia Perrot
Ecke YMCA
Janelle Fine
San Diego North Coast Singers
Larry Theml (3)
The Heritage Ranch

VIP and carpool parking control (2)

Monitor entry into VIP and Carpool Parking lots. Hand out carpool drawing entry cards. Safety Vest provided.

 
All slots filled
Guy Mangiamele
Ovation Theatre (Teen volunteers)
Patrizia Manglamele
Ovation Theater

VIP Check In & Security (2)

Set up area, Check in guests, wristbands, clean up after guests leave

 
All slots filled
Mimi Gattinella
Artist Colony 101
Megan Gunsorek
Artist Colony

VIP Plate / Glass Distribution

Set up area, hand out Plates to guests, clean up after guests leave by staging the boxes and totes, keep clean boxes clean, and provide dirty boxes and totes for packing up for dirty dishes for transport

 
Kristin English
Artist Colony 101

VIP Shuttle Stop host

Stationed at lower entrance to VIP event. Welcome arriving VIPs, manage shuttle stop. Radio provided.

 
Peggy Overland
Ecke YMCA

Volunteer Check-In (2)

Greets volunteers and direct to shift, work with service desk for troubleshooting.

 
All slots filled
Geri Hone
Ecke YMCA
Evon McKinnon
Ecke YMCA
3:30pm - 6:30pm  

Uber / Lyft Greeter (2)

Greet Guests arriving via Uber/Lyft and direct them to VIP or Main event. Call for shuttle carts as needed. You will be stationed at the Rideshare Drop point. Radio & safety vest provided.

 
All slots filled
Cheryl Davee (2)
Friend of Rotary

Fairway Rideshare Director

Divert carts to Uber/Lyft drop point when requested via radio.

 
Ron Pollack
Rotary
4:00pm - 7:00pm  

Guest Check in (GA & VIP) Ticket & Wine Caddy sales (3)

Take guest tickets, put on wristbands. Run credit card transactions when necessary - must download "Square" on your own Android or iPhone to run credit card transactions.

 
All slots filled
Liz Woodward
San Diego Botanic Garden
Arianna Loaiza (2)
None

Plate / Glass Distribution (2)

Set up area, hand out Plates to guests, clean up after guests leave by staging the boxes and totes, keep clean boxes clean, and provide dirty boxes and totes for packing up for dirty dishes for transport

 
1 of 2 slots filled
Melissia Williams
5:00pm - 8:00pm  

Opportunity Drawing Booth Sales/Runner (3)

Circulate through crowd to sell Opportunity Drawing tickets and wine caddys using PayPal Here device to be used on own Android or iPhone to run credit card transaction. 7:30pm clean up your area.

 

Service Desk

Assist at the Event Services Desk. You will be paired with someone who staffed the Service Desk last year. After event, clean up your area.

 
Anabel Melo
North County Lifeline

Auction Assistance, Monitor & Runner (6)

Assist people with auction bidding, security & close and check out

 
All slots filled
Andree Grey
Encinitas Education Foundation
Margie Wilhelm
Encinitas Education Foundation
Barbara Larson
Encinitas Education Foundation
Linda Pinkerton
Amanda Post Foundation
Missy Post
Amanda Post Foundation
Greg Post
Amanda Post Foundation
6:00pm - 9:00pm  

Cart Drivers (Passenger Cart) (3)

Transport guests to parking lot and rideshare pickup point. Assist with take-down. Valid driver's required.

 

Volunteer Check In (2)

Greets volunteers and direct to shift. After event assist with clean.

 
All slots filled
Alex Marshall
North County Lifeline
Maria Cuevas
North County Lifeline
6:30pm - 9:30pm  

Guest Check in (GA & VIP) Ticket & Wine Caddy sales

Take guest tickets, put on wristbands - Run credit card transactions when necessary - must download "Square" on your own Android or iPhone to run credit card transactions. After event, assist in breakdown & clean up.

 
Mike Loy
San Diego Ducks Sled Hockey

Plate / Glass Distribution

hand out Plates to guests, clean up after guests leave by staging the boxes and totes, keep clean boxes clean, and provide dirty boxes and totes for packing up for dirty dishes for transport. After the event assist with breakdown & clean up

 

Cart Driver (freight cart) (2)

Assist in teardown & signage removal

 
Encinitas Ranch Golf Course 1275 Quail Gardens Drive, Encinitas,CA  8:00pm - 10:30pm  

Eco & Water Clean up (4)

Assist in cleaning up recycling, water & bussing stations

 
All slots filled
gabriela beas (3)
MAEGA
Brian Hofmaister

Breakdown and clean up (10)

Clean up site, clear all items off golf course and put into storage places. Tables, Canopies, Lighting, Signage, Chain, Flags, Cones etc.

 
All slots filled
Ron Lieberman
Rotary
Elektra Fike-Data
Solana Beach Eco Rotary
Andrew Whatnall
Rotary
Karen McLevie-Whatnall
Rotary
Encinitas Rotary (6)
Rotary
06/02/2019 (Sun.) Elks Lodge - 1393 Windsor Road, Encinitas  9:00am - 11:30am  

Plate & Glass Washing (9)

Wash, dry, inventory and pack up wine glasses, plates, and forks - you may want to bring apron and rubber gloves

 
All slots filled
Judy Cunningham
Rotary
Cheryl Curren
Friend of Rotary
Boy Scouts (7)
Rotary
ERGC & Storage  9:00am - 12:00pm  

Storage Dropoff

Meet at Clubhouse to take items to storage

 
Leslie Talley
friend of Rotary
Elks Lodge & Storage  11:00am - 12:30pm  

Dishes Transport (2)

Meet at Elks to take dishes to storage - must have truck

 
All slots filled
Keith McCormick
American Cancer Society Relay for Life
Casey Garness
Relay For Life - Carlsbad-Encinitas


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