DMYS Volunteers

DMYS 2018-2019 Season Volunteers

We need you!  We can't do this without you!  

Notes to help you pick a job:

*Use the "location" column to find a job that fits with your level of availability and interest.  We have jobs ranging from a 1 hour commitment to a concert day commitment, to those that would be perfect for parents who are staying on site each week or every other week.  

*The specific dates and time commitments for which you are signing up for depend on the volunteer position.   The date of the signup has been set to 5/26/19 (the end of the season) and is for reference only. 

*If you have unanswered questions, don't see what you are looking for, have special talents we could use, or anything else, please feel free to contact our Volunteer Coordinator at: [email protected] 

THANK YOU!

Date: 05/26/2019 (Sun.)

Created by:   Courtney Essenmacher
 
Already signed up? You can change your sign up.

Location Available Slot
1. Board Member (Don't be scared! 1 board meeting per month during rehearsal, and the rest is done on your own time.) 

Advertising Manager

Contact current and potential program advertisers. Ideally this would mostly be done in the summer time so that businesses would have the opportunity to buy into all three concert programs. Contact: President

 
Mary Hoadley Riordan

Audition Manager (3)

Coordinate all open auditions in spring and fall for incoming students. Communicate with parents on all audition questions and schedule arrangements. Contact: President

 
All slots filled
Pauline Kim
Trish Oliver
leslie rai

Cashier

Maintain Detroit MYS checkbook and write all approved checks throughout the year. Provide petty cash for ticket sales days. Deposit checks. Interface with the Treasurer for records of all checks and deposits. Contact: President

 
Arthur Lyle
I use my middle name so please call me Ray but I filled the form out using the legal first name - Thanks

Corporate Secretary

Responsible for DMYS publications, email setup, patron management, information distribution, and communications. Supports Board and President. Contact: President

 

Fundraising (2)

Develop Fundraising plan. Manage Donor outreach. Research/contact area businesses for sponsorship of concerts, major programs, etc. Contact: President

 

Performance Venue Coordinator

Help set and reserve dates for performances. Handle commercial relationship with venues. On concert days, point person for concert setup, teardown, and logistics with the venue. Contact: President

 

President

Responsible for the leadership guiding DMYS. Plan and run board meetings, parent meetings and be responsible for three performances a season.

 
Courtney Essenmacher

Recording Secretary

Be present at all board meetings and electronically take notes. Email notes to attendees for changes and send out and file approved notes. Contact: President

 
Janice Evans

Schedule & Facilities Coordinator

Create rehearsal schedules and communicate dates and locations with all rental facilities management and DMYS President. Coordinate use of chair audition facility. Set up and tear down. Contact: President

 
Anne Swindle

Treasurer (2)

Create financial statements, and track budgeting for the season. File taxes. Attend board meetings to report on finances. Contact: President

 
All slots filled
Madhuri Raju
Lisa LaBelle
signed up by CAE

Volunteer Coordinator

Organize & manage volunteer SignUpGenius at the beginning of season. Communicate volunteer information to Board and recruit to fill empty slots throughout the season. Manage job descriptions & onboard volunteers. Knowledge of excel helps. President

 
2. Weekly (Great if you will be waiting during rehearsal anyway! Most have a backup in case you can't be there on a particular day.) 

Manager - Concert Orchestra

Take attendance, communicate with parents and students and assist the conductor. Help organize guest musicians and percussion needs for concerts. Contact: President

 
Kathy Tenjeras

Manager - Concert Orchestra Assistant

Provide support to Concert Orchestra Manager and serve as backup as necessary. Contact: Concert Orchestra Mgr.

 
Suvarna Sreepada

Manager - Junior String

Take attendance, communicate with parents and students and assist the conductor with their needs. Contact: President

 
Corina Trommer

Manager - Junior String Assistant

Provide support to Junior String Manager and serve as backup when necessary. Contact: Junior String Manager

 
Jay Atwater

Manager - String

Take attendance, communicate with parents and students and assist the conductor with their needs. Contact: President

 

Manager - String Assistant

Provide support to String Manager and serve as backup as necessary. Contact: String Manager

 
Jenni Stottlemyer

Manager - Symphony Orchestra

Take attendance, communicate with parents and students and assist the conductor. Help organize guest musicians and percussion needs for concerts. Contact: President

 
Rob Goedert
I need an assistant hopefully Mary H

Manager - Symphony Orchestra Assistant

Provide support to Symphony Orchestra Manager and serve as backup as necessary. Contact: Symphony Orchestra Mgr.

 
Asmi Mehta

Rehearsal Space Setup Manager

Coordinate the set up / tear down of each rehearsal using volunteer or paid students. Manage volunteer hours for students volunteering. Contact: Schedule & Facilities Coordinator

 
Elise Essenmacher
3. About 20 hours per concert cycle (generally at your own convenient time) 

Enrollment Data Manager

Manipulate Excel data for various enrollment reports (orch attendance, seating auditions, student directories). Follow-up with students to ensure enrollment. Provide updates to Board. Contact: President

 
Ning Wang

Music Librarian

Communicate with conductors to order music. Order, coordinate pick up from library and distribute to assistants to scan. Coordinate scan schedule and assist with scanning for timely upload into music library. Contact: President/Orchestra Mgrs.

 
Matt Perkins

Music Librarian Assistant Scanners (3)

Scan music. Print music from website, catch scanning errors, provide copies of music to each orch. mgr and attend 1st rehearsal of the season to assist with issues. Pick up / return music as needed (Oakland U or Madison Hts). Contact: Music Librarian

 
All slots filled
Anne Swindle
Debra Navin
Junior Strings & Whatever needed. Enclosed porch in Royal Oak available for music transfers.
Katherine Caramia

Program Creator (3)

Using template (Microsoft Publisher), add content to program. Coordinate completion and printing. Responsible for 1 concert program. Contact: Corp Secretary

 
All slots filled
Carolyn Roney
Leanne Austrins
Debra Navin

Ticket Sales Manager

Set up and manage all the ticket sales days for three concerts. Organize volunteers to help run tables. Process and track all orders and money. Contact: President

 
chrystal sims
4. About 2-3 hrs/month (generally at your own convenient time) 

Grant Writer (2)

Solicit funding by completing grant paperwork. Targeting 1-3 grants. Contact: President

 
1 of 2 slots filled
Julie Angeli

Guest Musician Manager

Confirm guest musicians needed for all four orchestras early in the trimester. Call to fill spots. Communicate all information to pertinent people. Contact: Orchestra Mgrs.

 
Edward Sutter

Legal Counsel

This person must be a lawyer. Will review legal documents when needed and counsel when appropriate. Contact: President

 
Nicole Tabin

Promotions/PR Coordinator

Work with President on Promotions and PR Strategies. Direct Marketing support volunteers to implement plans. Contact: President

 

Recruiting (2)

Set targets, identify & execute strategies for recruiting students, working toward targeted enrollment. Identify / attend key music events to get message out. Manage 2 Bring a Friend days and followup. Contact: President

 
1 of 2 slots filled
Elaine Zold
signed up by CAE

Snack Sales Coordinator

Schedule snack sales volunteers via signup genius, fill in holes as needed. Manage $$. Purchase snacks (goal is to break even). Purchase / setup snacks / coffee for monthly board / parent meetings. Contact: President

 
Cindy Sowle

Web Master

Make updates to web (Squarespace) as needed. Ensure content up to date. Contact: Corp Secretary / President

 
5. About one time per concert cycle during rehearsal 

Snack Sales (15)

Sell snacks during student breaks, 3-4 rehearsals per year (once per concert cycle). Contact: Snack Sales Coordinator

 
All slots filled
Faith Chou
Annie Yamamoto
Kris VanderWeele
Kimberly Atkinson
Dana Cohen
Lijun Xue
Debra Crafard
Will either be me or my husband Scott
Yeonkang Noh
Victor Salas
Michelle Chappell
Teresa Goecke
Julie Choi
Jill Bowerman
Vincky Khanna
mark olson
6. About 1-2 hrs/month (generally at your own convenient time) 

Social Media Manager

Post events, pics, fundraising initiatives on Facebook, Instagram. Develop Instagram presence. Contact: Volunteer Coordinator

 

Marketing Support (3)

Assist DMYS President with poster and flyer distribution. Community Relations (contacting local area business in Royal Oak, Chamber meetings etc) Community Calendars, Email Lists. Contact: Promotions/PR Coordinator

 

Patron Manager

Promote / sell Patron memberships to families. Thank donors and manage donor list. Must use email to promote and be available at ticket sales tables in the fall to promote and sell before the concert. Contact: President

 
Elyse Foltyn
signed up by CAE

Program Notes Writer - Concert

Obtain the music lists, research music, and write notes to appear in program. Contact: Corporate Secretary

 
Ashaki Moseley
Ashaki Moseley

Program Notes Writer - Junior String

Obtain the music lists, research music, and write notes to appear in program. Contact: Corporate Secretary

 
Becky Burns
signed up by CAE

Program Notes Writer - String

Obtain the music lists, research music, and write notes to appear in program. Contact: Corporate Secretary

 
Penelope Christianson Hewer

Program Notes Writer - Symphony

Obtain the music lists, research music, and write notes to appear in program. Contact: Corporate Secretary

 
Becky Burns
signed up by CAE

Spirit Wear Coordinator

Promote spirit wear for students and parents. Communicate process for ordering spirit wear to parents. Contact: President

 
Leanne Austrins

Volunteer Scheduler - Concert Day Volunteers

Coordinate the schedule to assign volunteers to specific concert dates/times (Ushers, Room Monitors, Stage Crew). Follow-up with scheduled volunteers prior to concert to ensure coverage. Contact: Volunteer Coordinator

 
Judie Tomaszewski
7. Concert Day Role (if you are planning to come to any concert, this will be easy, and we can work it so you don't miss your child's performance) 

Concert Weekend Greeter - 1 Concert Only (4)

Arrive 15 minutes before students on concert & dress rehearsal day. Direct students to their assigned areas and answer any questions about directions. Contact: Venue Coordinator

 
All slots filled
Catherine Lindell
Michelle Chappell
Jenny Eagle
Robert Connors

Concert Weekend Runner / Room Helper (Junior String) (2)

Assist managers as-needed during dress rehearsal and concert with any unforseen issues, help protect instruments, herd the cats. Contact: Orchestra Mgr.

 
All slots filled
Katherine Caramia
Heather Soderquist

Concert Weekend Runner / Room Helper (String/Concert/Symphony) (3)

Assist managers as-needed during dress rehearsal and concert with any unforseen issues, help protect instruments, herd the cats. Contact: Orchestra Mgr.

 
All slots filled
Dana Cohen
Lisa Clark
Lisa Clark
Annie Yamamoto

Concert Program Pickup from Printer

The week before the concert, coordinate pick up of programs before the end of the business day and deliver to the Performance Venue Coordinator or President on the morning of the last rehearsal. Printer is at Newburgh and 96 east. Contact: Corp. Secty.

 
Debra Crafard

Concert Stage Crew Support (3)

Help on concert day (12-concert end) and dress rehearsal (9:15-12:00) to direct students, set up chairs / equipment. 3 Concerts. Contact: Perf. Venue Coordinator

 
All slots filled
Stephen Toy
Catherine Lindell
Margareth Corkery
signed up by CAE

Concert Usher (2 concerts) (9)

Arrive one hour before the concert for usher meeting. Take tickets / pass out programs as the door opens. Contact: Performance Venue Coordinator

 
All slots filled
Harold Pangilinan
Nicole Totten
Patty McCown
Patty McCown - Katie’s mom Concert Orchestra
Victor Salas
Sunghee Kim
Teresa Goecke
mark olson
Sarada Marsh
Courtney Bell

Photographer

Photograph significant events, make pictures available for website / facebook. Contact: Corporate Secretary

 
Luc Milanini

Ticket Sales Support (6)

Sell tickets/merchandise for 3 concerts. Specific slots tbd. Contact: Ticket Sales Mgr.

 
All slots filled
Debra Crafard
Sunghee Kim
Meribeth Rains
Anna Muzzy
Kannikeswaran Subramanian
Christina Barnes

Videographer

Collect video of concerts or other activities use in promotional ways. Contact: Corporate Secretary

 
8. One Time Job (easy peasy!) 

Carpool Coordinator

Summarize carpool interest from parents (from enrollment) and create excel lists so that carpools to Royal Oak may be formed (by end of Sept). Contact: Volunteer Coordinator

 
Nancy Bush

MSBOA Contact list maintenance

Compare existing teacher contact list to new list. One-time effort. Research email / contact info by looking on school websites. Contact: Audition Manager

 

Photo Fundraiser

Organize & execute DMYS student photo shoot. Contact: President

 

Senior Flowers (Spring Concert)

Order flowers for all graduating seniors to wear at the spring concert. Pick up and deliver late morning to concert venue. Help pin onto seniors. Contact: Volunteer Coordinator

 
Robin Taylor

Senior Plaques (Spring Concert)

Obtain list of graduating seniors from Enrollment and send to vendor for engraving. Pick up Plaques in Troy and distribute to Seniors at Spring concert. Contact: Corporate Secretary

 
Pauline Kim

Silent Auction Team (3)

Work with Fundraising to solicit donations, organize event, setup event during winter concert. Contact: Major Gifts and Grants

 
1 of 3 slots filled
Shine Caramia
Making it official

Spring Awards (Spring Concert)

Print award certificates (~15) and frame, purchase any gift cards or request checks. Contact: Corporate Secretary

 
Catherine Lindell
9. Student Volunteers for Community Service Hours 

Rehearsal Space Setup Student Volunteer (7)

Arrive at 9am each week to set up room rehearsal space. Tear down room at end of rehearsal. Volunteer hours (NHS) for a student provided! Contact: Rehearsal Space Setup Manager

 
3 of 7 slots filled
Cate Chappell
Anjali Chiravuri
Jenni Stottlemyer
signed up by CAE
Apprentice for 2019-20 Season - learn the ropes now and be ready for next year 

Manager - Concert Orchestra

Take attendance, communicate with parents and students and assist the conductor. Help organize guest musicians and percussion needs for concerts. Contact: President

 

Manager - Concert Orchestra Assistant

Provide support to Concert Orchestra Manager and serve as backup as necessary. Contact: Concert Orchestra Mgr.

 
Jennifer Quinn

Manager - String

Take attendance, communicate with parents and students and assist the conductor with their needs. Contact: President

 

Manager - String Assistant

Provide support to String Manager and serve as backup as necessary. Contact: String Manager

 

Manager - Symphony Orchestra Assistant

Provide support to Symphony Orchestra Manager and serve as backup as necessary. Contact: Symphony Orchestra Mgr.

 


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