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Washingtonian Woods

Volunteers Needed! Washingtonian Woods Halloween Festivities - Spooky Trail, etc.

In lieu of the traditional Washingtonian Woods Fall Festival activities (Candy Hill, Costume Parade, Activities on the Green by WW Park), the WW Social Committee is planning a Jack-o'-Lantern Lawn and Spooky Trail where residents can enjoy some Halloween-themed fun in a safe and socially-distanced manner. To ensure our festivities are a success, we need the help of many adults, teens, and children to plan, set up, and staff areas of the Spooky Trail and pitch in at Jack-o'-Lantern Lawn. Please consider volunteering for one or more volunteer slots. Please note that by volunteering, you agree to the assumption of risk and liability waiver for the event posted here. All volunteers (including actors) will be required to wear masks. 

Here is a brief description of each of the two activities and the volunteer roles to help you decide where to lend your time and talents.

Spooky Trail

We have conceived five themed areas: cemetery; spiders; ghosts; zombies; and witches, vampires, and monsters. A preliminary sketch of the trail route and where the different areas will be on the trail is available here, but this may change a bit as planning evolves.

For each area, we need one or two volunteers to take the lead on design and figuring out how the area should be set up. Each area is fairly small, and we do not envision any large builds for the trail, so the planning should not take too much of your time. There is a modest budget available for reimbursement of supplies purchased by station design leads; any items for which leads are reimbursed will be property of Washingtonian Woods and need to go into the Social Committe inventory following the event. Once we have our area lead volunteers, we can figure out a time to walk the trail route together so we can finalize the boundaries of each themed areas.

We also need volunteers who are willing to supply props for each area and help with setup, as well as monitors for each station (just to ensure that proper trail etiquette and social distancing are followed) and actors for a few of the stations; actors must supply their own costumes and makeup. 

We will also need a couple of volunteers at the start of the trail to ensure that folks have registered ahead of time and that families enter the trail in a socially-distanced manner, volunteers at the end of the trail to hand out treat bags to our young trail "survivors," and a few volunteers for trail cleanup in the morning on Nov 1.

Jack-o'-Lantern Lawn

In addition to our highly competetive neighborhood decorating competition, this year we will have a Jack-o'-Lantern contest and set up a display area on the large grassy area on near the playground on Upshire Circle. To be considered for a prize, people will drop off their carved Jack-o'-Lanterns by the playground on Upshire Circle between 12 and 2pm, and then those who have registered to walk through the Spooky Trail and any other interested residents will be able to enjoy the display and vote for their favorites in three categories: Overall Favorite, Scariest, and Funniest or Silliest. Prizes will be awarded to the submission with the most votes in each category.

Volunteers are needed to accept Jack-o'-Lanterns and set them up on the grassy area, to pass out and collect forms for voting, and to help families retrieve their Jack-o'-Lanterns after voting has ended.

Thank you in advance for volunteering to help us pull off this year's Halloween festivities!

If you have questions about volunteer slots for the trail, contact Antonio Salinas - text 313.549.7217 or email [email protected] For questions about Jack-o'-Lantern Lawn, email Tina Winters - [email protected]

Created by:   Tina Winters
 
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Date (mm/dd/yyyy) Location Time (EST) Available Slot
10/25/2020 (Sun.) NOTE: We are seeking signups for leads by Oct 25   

DESIGN AND PLANNING - Station 1 - Cemetery (2)

 
1 of 2 slots filled
Angie Watts

DESIGN AND PLANNING - Station 2 - Spiders (2)

 
All slots filled
Karen Martins (2)

DESIGN AND PLANNING - Station 3 - Ghosts (2)

 
1 of 2 slots filled
Erica Adler

DESIGN AND PLANNING - Station 4 - Zombies (2)

 
All slots filled
Kelley Bennett
Kelley Bennett
Brandon Bennett

DESIGN AND PLANNING - Station 5 - Boardwalk to clubhouse (2)

 
1 of 2 slots filled
antonio salinas
10/31/2020 (Sat.) Washingtonian Woods Park  12:00pm - 1:00pm  

SETUP - Station 1 - Cemetery

 
Lisa Levin

SETUP - Station 2 - Spiders (2)

 
1 of 2 slots filled
Karen Martins

SETUP - Station 3 - Ghosts (2)

 
1 of 2 slots filled
Meagan Brady

SETUP - Station 4 - Zombies (2)

 
1 of 2 slots filled
Erin Griffin

SETUP - Station 5 - Witches, vampires, and monsters (2)

 
1 of 2 slots filled
antonio salinas

Jack-o'-Lantern Lawn (2)

Help with instructions for dropping off submissions and carry and place jack-o'-lanterns

 
1 of 2 slots filled
Jennifer Simon
Adult
1:00pm - 2:00pm  

Jack-o'-Lantern Lawn (2)

Help with instructions for dropping off submissions and carry and place jack-o'-lanterns

 
All slots filled
Stephanie Kauffman
Marcie Blackman
3:15pm - 5:15pm  

Check in Spooky Trail participants (2)

Check off attendees on registration list, collect waivers for any individuals in a party who did not register online, and admit families to the trail in a socially-distanced manner.

 
1 of 2 slots filled
antonio salinas
3:20pm - 5:00pm  

STATION MANNING - Station 1 - Cemetery (2)

Need one or two adults or one adult and one child

 
All slots filled
Angie Watts
Shay Thomson

STATION MANNING - Station 2 - Spiders (2)

Need one or two adults or one adult and one child

 
1 of 2 slots filled
Elizabeth Franzino

STATION MANNING - Station 3 - Ghosts (2)

Need one or two adults or one adult and one child

 
1 of 2 slots filled
Meredith Bollini
Jakob Bollini

STATION MANNING AND ACTORS - Station 4 - Zombies (6)

Need one or two adults and up to four teenagers who can play not-too-scary zombies

 
3 of 6 slots filled
Elizabeth Franzino (3)
15 - Lydia, Isadora, Patrina

Actors for trail (7)

Seeking any teens or tweens who would like to help us pull off an excellent Spooky Trail - witches, vampires, werewolves, monsters, etc. Must have own costume and makeup. Please note name, age, and which Halloween creature they'll be in the comment field.

 
1 of 7 slots filled
Beckett Kahl
10 - werewolf

Jack-o'-Lantern Lawn (2)

Help with distributing and collecting forms for voting for prizes

 

Pass out treat bags (2)

Distribute treat bags to young trail "survivors"

 
All slots filled
Meredith Bollini
Maren Bollini
Anna DeMino
Anna DeMino-16
5:00pm - 6:30pm  

STATION MANNING - Station 1 - Cemetery (2)

Need one or two adults or one adult and one child

 
All slots filled
Angie Watts
Shay Thomson

STATION MANNING - Station 2 - Spiders (2)

Need one or two adults or one adult and one child

 

STATION MANNING - Station 3 - Ghosts (2)

Need one or two adults or one adult and one child

 

STATION MANNING AND ACTORS - Station 4 - Zombies (6)

Need one or two adults and up to four teenagers who can play not-too-scary zombies

 
3 of 6 slots filled
Elizabeth Franzino (3)
15 - Lydia, Isadora, Patrina

Actors for trail (7)

Seeking any teens or tweens who would like to help us pull off an excellent Spooky Trail - witches, vampires, werewolves, monsters, etc. Must have own costume and makeup. Please note name, age, and which Halloween creature they'll be in the comment field.

 
3 of 7 slots filled
Beckett Kahl
10
Samantha Watts
10
Shay Thomson
Gavin (12)

Jack-o'-Lantern Lawn (2)

Help with distributing and collecting forms for voting for prizes

 

Pass out treat bags (2)

Distribute treat bags to young trail "survivors"

 
All slots filled
Sydney Watts
Meredith Bollini
Maren Bollini
5:15pm - 6:30pm  

Check in Spooky Trail participants (2)

Check off attendees on registration list, collect waivers for any individuals in a party who did not register online, and admit families to the trail in a socially-distanced manner.

 
11/01/2020 (Sun.) Washingtonian Woods Park  10:00am - 11:00am  

Clean Up (4)

Remove decorations and props from spooky trail path

 
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