New Trier Jazz Fest 2019

New Trier Jazz Fest 2019

Hello Jazz Families!

We are looking for volunteers to help us with Jazz Fest 2019.  Thank you in advance for your consideration in making all aspects of this year's Jazz Fest a tremendous success! Should you have any questions, please do not hesitate to reach out to me at [email protected]

Mehbuba Rashid - Volunteer Coordinator of Jazz Fest 2019

Created by:   New Trier Jazz Festival
 
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Available Slot Date (mm/dd/yyyy) Location Time (CST)

Directors' Lounge

Provide 4 dozen 16 oz water bottles for a luncheon for the directors of visiting schools

02/02/2019 (Sat) New Trier High School, Winnetka Campus 
10:00am - 10:00am   
Minoo Patel

Director's Lounge

Provide 4 dozen small bags of chips(individual servings) for a luncheon for the directors of visiting schools.

02/02/2019 (Sat) New Trier High School, Winnetka Campus 
10:00am - 10:00am (2)  
1 of 2 slots filled
Jill Williamson

Directors' Lounge

Provide 3 dozen servings of whole fruit(whole apples, oranges, clementines, etc) for a luncheon for the directors of visiting schools

02/02/2019 (Sat) New Trier High School, Winnetka Campus 
10:00am - 10:00am (3)  
1 of 3 slots filled
Minoo Patel

Directors' Lounge

Provide 3 dozen cookies/bars to serve at a luncheon for the directors of visiting schools

02/02/2019 (Sat) New Trier High School, Winnetka Campus 
10:00am - 10:00am (3)  
1 of 3 slots filled
Jill Williamson

Directors' Lounge

Provide 4 dozen cans of soda (different kinds - Coke, Diet Coke, Sprite, etc) for a luncheon for the directors of visiting schools

02/02/2019 (Sat) New Trier High School, Winnetka Campus 
10:00am - 10:00am   
Nathan Levens

Pro Band Dinner - Food Donations

Provide 3 dozen cookies or bars to be served at Pro Dinner

02/02/2019 (Sat) New Trier High School, Winnetka Campus 
3:00pm - 4:00pm (4)  
1 of 4 slots filled
Laura Eberle

Pro Band Dinner - Food Donations

Provide fresh fruit tray (serves 15-20) to be served at Pro Dinner

02/02/2019 (Sat) New Trier High School, Winnetka Campus 
3:00pm - 4:00pm (2)  
1 of 2 slots filled
Laura Eberle

Pro Band Dinner - food donation solicitation

Contact specific area restaurants for food donations for Pro Dinner. Pro Dinner Chair will provide contacts. This task will be done throughout the month of November with follow up in January.

11/27/2018 (Tue) TBD - as needed in November, early December, with follow up in January 
 (2)  
All slots filled
Lynne Abbott
Brooks & Lisa Crankshaw

Pro Band Dinner - food pick up

Pick up food donated by local restaurants.

02/02/2019 (Sat) New Trier High School, Winnetka Campus 
3:00pm - 4:00pm (4)  
All slots filled
Erika Blake
Anne Beal
Xueyun Shi
Greg Greiff

Pro Band Dinner

Set up and serve dinner to the professional band, Jazz I, and Soundtracks members

02/02/2019 (Sat) New Trier High School, Winnetka Campus 
3:30pm - 7:00pm (2)  
All slots filled
Jeff Ely
Kim Sterling

Pro Band Dinner-Clean up the dining area and kitchen after the Pro Band dinner.

Sign up only if you are not planning on watching Jazz 1, the starting act of the evening concert. We will try to wrap up by 7.30 pm.

02/02/2019 (Sat) New Trier High School, Winnetka Campus  
7:00pm - 7:30pm   

Help with Women in Jazz Dinner

02/02/2019 (Sat)  
4:00pm - 6:30pm (2)  
All slots filled
Brooke Fox
Jennifer Crone

Signage

Hang Jazz Fest signage around NT Winnetka campus to help visitors find their way on the day of the festival.

02/01/2019 (Fri) New Trier High School, Winnetka Campus 
4:00pm - 5:30pm (4)  
All slots filled
Catherine McNally
Gaillee Fitzpatrick
Jennifer Crone
Kitty Bliss

Signage

Remove signs Jazz Fest signage following the main concert.

02/02/2019 (Sat) New Trier High School, Winnetka Campus 
10:00pm - 11:00pm (4)  
3 of 4 slots filled
Jennifer Crone
Patrick Vining
Jamie Miller

Transportation

Transport out-of-town clinicians or musicians from hotel to NT, or provide rides to/from O'Hare Airport for out-of-town clinicians or musicians. Specific details TBD closer to the Festival date as needs become apparent.

02/01/2019 (Fri) New Trier High School, Winnetka Campus 
6:00pm - 10:00pm (3)  
2 of 3 slots filled
Brooks & Lisa Crankshaw
Mark Paul
02/02/2019 (Sat) New Trier High School, Winnetka Campus 
7:00am - 12:00pm (4)  
3 of 4 slots filled
Mark Paul
Peter Colegrove
Shah Rashid
02/03/2019 (Sun)  
8:00am - 12:00pm (3)  

Traffic Management

Help manage the flow of bus traffic. This is an outside position. Warm clothing (hats, gloves, etc.) are recommended. Plenty of hot beverages will be provided!

02/02/2019 (Sat) New Trier High School, Winnetka Campus 
6:50am - 10:30am (4)  
2 of 4 slots filled
Alex Pichs
Nathan Levens
10:30am - 1:30pm (3)  
1 of 3 slots filled
Daniel Frohling
1:30pm - 4:30pm (2)  

Lobby Sales

Sell NT Jazz Fest t-shirts and posters

02/02/2019 (Sat) New Trier High School, Winnetka Campus 
9:00am - 12:30pm   
Catherine McNally
12:30pm - 3:00pm   
Lori Von Kapff

Lobby Sales

Sell NT Jazz Fest t-shirts and posters before, during intermission and after the evening concert. You will be free to watch the evening concert. Assist with clean-up afterwards.

02/02/2019 (Sat) New Trier High School, Winnetka Campus 
6:30pm - 10:30pm (2)  
All slots filled
Shyamala Gupta
Susan Flynn

Visitor Relations (welcome, check-in, directions, etc.)

Supervise student volunteers as they secure hallways and provide directions to visitors. Assist with checking in visiting bands and clinicians as needed.

02/02/2019 (Sat) New Trier High School, Winnetka Campus 
6:50am - 10:00am (3)  
All slots filled
Judy Gordon
Lisa Crankshaw (2)
Brooks and Lisa
10:00am - 1:00pm (3)  
All slots filled
David Crawford
Brooks & Lisa Crankshaw
Lisa Crankshaw

Visitor Relations (welcome, check-in, directions, etc.

Supervise student volunteers as they secure hallways and provide directions to visitors. Assist with checking in visiting bands and clinicians as needed.

02/02/2019 (Sat) New Trier High School, Winnetka Campus 
1:00pm - 4:00pm (2)  
All slots filled
Sarah Hahn
Cristin Connerty

Visiting Schools Check-in

02/02/2019 (Sat) New Trier High School, Winnetka Campus 
6:50am - 10:00am (2)  
All slots filled
Laura Lutton
Wendi Williams

Ticket Sales

Help manage the ticket table

02/02/2019 (Sat) New Trier High School, Winnetka Campus 
10:00am - 1:00pm   
Hilary Ashlund
1:00pm - 4:00pm   
Susan Frohling

Ticket Sales

Help manage the ticket table and the will call table

02/02/2019 (Sat) New Trier High School, Winnetka Campus 
6:00pm - 7:30pm (2)  
All slots filled
Nicole Rivera
Olena Chyruk

Green Room

Set up the green room spaces used by visiting musicians

02/01/2019 (Fri) New Trier High School, Winnetka Campus 
4:00pm - 5:30pm   
Cristin Connerty

Green Room

Clean up the green room spaces used by visiting musicians

02/02/2019 (Sat) New Trier High School, Winnetka Campus 
10:00pm - 11:00pm   
Linda McKenzie

Nurse/Doctor/Physician's Assistant

Be available on site in the event that any medical attention is needed.

02/02/2019 (Sat) New Trier High School, Winnetka Campus 
7:00am - 12:00pm   
Alison Matthews
12:00pm - 4:00pm   
Bin Liu

Floater

Be available to help in various capacities as needs arise.

02/02/2019 (Sat) New Trier High School, Winnetka Campus 
7:30am - 10:30am (2)  
All slots filled
Sandy Crowe
Maureen Fagan
10:30am - 1:30pm (2)  
All slots filled
Tiffany Auer (2)
Tiffany & Damon Auer
1:30pm - 4:30pm (2)  
All slots filled
Mark Paul
Tanner Colegrove

Jazz Fest Poster Hanging

Go to various businesses in 1-2 assigned neighborhoods to get permission to distribute/hang Jazz Fest posters. This task has a flexible window; first wave of posters to be distributed in November with a second round in January.

11/06/2018 (Tue) Various Township locations - Timing fairly flexible - 1st round in November, second round in January. 
 (6)  
All slots filled
Nancy Kulick
Brooke Fox
Margie Karabas
Happy to hang posters in downtown Wilmette
Nathan Levens
Shpresa Witt
Lynne Abbott

Lobby Sales - November Jazz Concert

Sell NT Jazz merchandise before and after the concert. Pack up merchandise at the end of the evening. You will be free to watch the concert.

11/30/2018 (Fri) Gaffney, NT Winnetka Campus 
6:30pm - 9:30pm (2)  
All slots filled
Shyamala Gupta
Mariana Viola

Help package pre-ordered Jazz items

Help us package pre-ordered Jazz items for pickup at fall Jazz Concert

11/27/2018 (Tue) New Trier High School 
10:00am - 11:00am (2)  
1 of 2 slots filled
Jennie Ely


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