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PC Bands

2020 Gala Adult Sign Up

THIS SIGN UP IS FOR ADULT VOLUNTEERS for the 2020 Sweetheart Gala

The annual Sweetheart Gala is the primary fundraiser for the PC Bands.  The fundraiser is successful because we are able to keep costs extremely low by utilizing our students and parents as our work force.  

In order for this event to run smoothly, we need the help of a large number of parents.  Thank you in advance for offering to help with this amazing event!


Date: 01/31/2020 (Fri.)

Created by:   Bret Hughes
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Available Volunteer Position Time (MST)

Add-On Ticket Sales

Sell drink tickets to be used at bars (including ID check). Sell Opportunity Drawing Tickets. DRESS CODE: BUSINESS PROFESSIONAL

5:30pm - 10:30pm (3)

All slots filled
Heather Sims
Wendy Barbosa
Kate Pulham

Add-On Ticket Sales - Opp. Drawing Location

Sell Opportunity Drawing Tickets at second location (dance floor) DRESS CODE: BUSINESS PROFESSIONAL

5:30pm - 8:30pm (2)

All slots filled
Sarina Gulbrandsen (2)
Sarina & Rob

Add-On Ticket Sales Support

Help with add-on ticket sales during the busy hours of guest arrival and check-in. DRESS CODE: BUSINESS PROFESSIONAL

5:30pm - 8:30pm (3)

2 of 3 slots filled
Kara Brechwald
Angela Hill

Band Mom/Dad

Attend to any random needs that may arise for the 30 student catering volunteers from getting a band-aid to handling wardrobe issues etc. Assist with additional duties as necessary. Dress Code: Business Professional.

5:30pm - 10:30pm

Terri Hardy

Bartender Aide/Water Supervisor

Assist bartenders by refilling ice, providing clean glasses, removing recyclables/garbage, bussing wine glasses from bar area. Assist students assigned to water service who will maintain water refilling throughout evening. Dress Code: Casual

6:00pm - 11:00pm



Clear empty wine glasses and beer bottles from tables. If necessary, assist students with bussing tables etc. Dress Code: Business Professional.

6:00pm - 11:00pm (5)

4 of 5 slots filled
Annie Wallace
Julie Rowland
Roseanne Jamrok
Liz Thompson

Catering Expediter

Help to guarantee prompt food service, including directing students to tables for food delivery, assisting in the serving of the vegetarian meals etc. After the meal, assist students with bussing tables etc. Dress Code: BUSINESS PROFESSIONAL

4:30pm - 9:00pm (4)

All slots filled
Lori Busey
Tara Stocker
Tracie Rossi
Laura Zink

Check Out

Help patrons claim winnings, be willing to represent the band program and ask for one final cash donation as people are leaving. DRESS CODE: BUSINESS PROFESSIONAL

8:00pm - 11:15pm (3)

1 of 3 slots filled
lisa arrigo


Clean-up after the event (ideal for at least one of these volunteers to be familiar with a commercial kitchen and dishwasher). DRESS CODE: CASUAL

10:30pm - 1:00am (2)

1 of 2 slots filled
Matthew Nagel

Coffee Service

Make and deliver coffee to catering area for guests to self-serve throughout the evening. Must be comfortable making coffee in a commercial coffee machine, easy instructions provided in advance. Dress Code: Casual.

6:00pm - 11:00pm

Carolyn Schneider

Compliance Enforcer

Be at front door as guests are arriving at coat check to ensure that guests are complying with rules of our liquor permit including not arriving with their own alcohol. DRESS CODE: BUSINESS PROFESSIONAL

5:30pm - 8:00pm

phil kirk


Fill and operate commercial dishwasher, including scraping/rinsing dishes. Must be comfortable using a commercial dishwasher, easy instructions provided in advance. (Note: the two dishwashers will take turns throughout the evening.) Dress Code: Casual.

6:00pm - 11:00pm (2)

1 of 2 slots filled
Kevin Burns

Garbage/Recycling Manager

Help empty and re-bag trash and recycling cans throughout kitchen/dining area. Dress Code: Casual.

6:00pm - 11:00pm



Work with the Setup Committee to decorate and arrange rooms. DRESS CODE: CASUAL

12:00pm - 2:00pm (2)

All slots filled
Elena Gladson
Laura Tettelbach


Work with the Setup Committee to set and decorate the tables and fold napkins. DRESS CODE: CASUAL

2:00pm - 4:00pm (3)

All slots filled
Wendy Barbosa
Lisa Wall
Kristin Lunsford

Silent Auction Staff

Help Silent Auction and Opportunity Drawing staff to maintain organization and distribute prizes. DRESS CODE: BUSINESS PROFESSIONAL

5:00pm - 11:30pm (6)

All slots filled
Ellen Rick
Melissa Eggleton (2)
Chris and Melissa Eggleton
Betty Bush
Vic Wenner
Melissa Nicolaysen

Volunteer Room Monitor

Monitor the rooms that are used by the band and volunteers to make sure that room is maintained in acceptable condition. DRESS CODE: BUSINESS PROFESSIONAL

5:30pm - 11:00pm

Pamela Beacom

Volunteer Traffic Director

Help all student and adult volunteers find their way to assigned stations. DRESS CODE: CASUAL

4:00pm - 6:00pm (2)

All slots filled
Kristin Lunsford
Pamela Beacom
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