Arizona Lutheran Academy

Gala Volunteers 2020

GALA VOLUNTEERS NEEDED on March 6-8, 2020.

Please join the Gala crew for:

Friday set-up • Saturday Gala • Sunday clean-up


Volunteers on Saturday night, March 7, receive dinner (subs or pizza).
Adult Volunteers on March 7 get a bid number (and can bid on auction items).
Volunteers help towards the cause of raising money for campus projects
Volunteers on March 7 get to experience the excitement of the Gala—for free!


Comfy shoes 
Nametag will be provided

Food service: 
Black slacks/skirt with a white collared shirt/top.
Gentlemen will receive a bow tie. Ladies will receive a flower to wear.

All other volunteers:
Ladies: a nice dress, please adhere to our ALA dress code; see page 15-17 of handbook, especially "prom/dance attire").
Gentlemen: dark-colored pants, white shirt with a collar, tie optional

Created by:   Jennifer Bode
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Available Slot Date (mm/dd/yyyy) Location Time (MST)

Friday Night Set-up

set dining tables & auction tables for Saturday's big Gala dinner!

03/06/2020 (Fri) gym/come and go as you are able 
3:30pm - 6:30pm (20)  
7 of 20 slots filled
Patrice Herring (2)
Jalen Herring-Student
Christie Hutchinson (5)
Mike, Christie, Trevor, Allee & Jospeh

Auction Table Captain

ADULTS needed to run the auction tables (training is provided! — manage bids and help bidders, work with a student crew).

03/07/2020 (Sat)  
4:00pm - 10:00pm (10)  
2 of 10 slots filled
Sara Wilkinson
Celeste Marquez

Auction Table Runners - students

STUDENTS will assist and encourage bidding and pick-up at the end of the evening. Must be able to interact with adult guests.

03/07/2020 (Sat)  
4:00pm - 10:00pm (21)  
All slots filled
Daniel Massadeh
Luke Grippo
Allie Lacy
Domi Lampl
Payton Beilke
Kayli Culberston
Nathan Matienzo
Corynn Eiland
Aubrey Montenieri
Bella Grippo
Natalie Ebel
Mary Ann Massadeh
Paige Wene
Aaron Bode
Malena Fraile
Eleana Massadeh
Julia Mockus
Tini Yeh
Gabriel McKenney
Isiah Gonzales
Caron Cunningham

Food Servers - adults

ADULTS will help with food service, including dinner, coffee, dessert.

03/07/2020 (Sat)  
4:00pm - 10:00pm (10)  
4 of 10 slots filled
Gary Gray
Duke Sonntag
Emily Grams
Tom Gray

Food Servers - students

STUDENTS will help with food service, including dinner, coffee, dessert. Must be able to interact with guests.

03/07/2020 (Sat)  
4:00pm - 10:00pm (25)  
All slots filled
Grace Gray
Andrew Bernthal
Jason Wang
Treasure Thompson
Emily Mullins
Camden Jordan
Colton Watson
Aiden Perry
Jaeden Harris
Kaitlyn Salt
Ethan Bigman
Cole Gutierrez
Aden Aguirre
Alexsander Otero
Kai Robinson
Trevor Humbert
Aiden Perry (2)
Alex Perry
TJ Robles
Dayton Draper
Will Memmelaar
Martin Pinon
Abbey Mueller
Heidy Mueller

Appetizer Station - Set up

03/07/2020 (Sat)  
3:30pm - 5:00pm   

Valet parking - adults

10 ADULTS needed to park cars and retrieve them at the end of the evening.

03/07/2020 (Sat)  
4:00pm - 6:30pm (8)  
2 of 8 slots filled
Josh Stahmann
Brad Bode
8:00pm - 10:00pm (8)  
1 of 8 slots filled
Brad Bode

Drink Station

ADULTS needed to stock, serve, write out receipts, and clean up the drink station.

03/07/2020 (Sat)  
4:00pm - 9:00pm (6)  
All slots filled
Gary Gray (2)
Gary and Karen Gray
Lynnette Stahmann
Changing it up for something different this year...if you really need me someplace else, let me know!
Matt & Molly Heyn (2)
Brad Bode

The Lobby (wine & beer pull) - adults

ADULTS to sell "take home" wine and craft beer in this "buy it now" area. We'll also sell game cards here.

03/07/2020 (Sat) gym lobby 
4:00pm - 7:00pm (6)  
2 of 6 slots filled
Pauline Gray
Lois Sonntag

Volunteer Break Room - adults

2 adults needed to manage the break room and the student volunteers

03/07/2020 (Sat) Room 14 classroom 
3:30pm - 8:00pm (2)  

Tech/ database - registration and receipt entry

adults needed to enter data into our auction system throughout the evening

03/06/2020 (Fri) learn the software — in the gym/come and go as you are able 
3:30pm - 6:30pm (3)  
03/07/2020 (Sat)  
3:30pm - 10:00pm (3)  

Dice Game Host

Energetic adult needed to encourage guests to play the dice game, cheer them on, and show them how to play. The more energy, the better!

03/07/2020 (Sat)  
4:00pm - 6:30pm   
Kate Kogler
I am happy to run this. If you need me somewhere else let me know.

Dice Game Assistant

Adult needed to write receipts and organize tickets at dice game. Organizational skills and smiling face needed!

03/07/2020 (Sat)  
4:00pm - 6:30pm   
Patrice Herring

Live Auction Spotters - adults

2 adults needed to generate excitement, watch for bids, clap, cheer, and assist during the live auction.

03/07/2020 (Sat)  
5:45pm - 9:00pm (2)  

Live Auction Clerk - adults

2 adults needed to record winning bid info during live auction

03/07/2020 (Sat)  
5:45pm - 9:00pm (2)  

Check Out - adults

6 adults needed to total and accept payment from guests

03/06/2020 (Fri) learn the software — in the gym/come and go as you are able 
3:30pm - 6:30pm (6)  
03/07/2020 (Sat)  
7:00pm - 10:00pm (6)  
2 of 6 slots filled
John & Jean Mueller (2)

Video team

1 student needed to manage anything that is shown on screen throughout the evening

03/07/2020 (Sat)  
4:00pm - 10:00pm   
Kaleb Peek

Registration/collect receipts from the Lobby; spotters

2 students needed for a variety of jobs throughout the evening.

03/07/2020 (Sat)  
4:00pm - 10:00pm (2)  
All slots filled
Reed Bode
Kaleb Peek

Clean-up Gym

Students and Adults needed! Pop in the gym for 2 hours on Sunday and we'll get it all cleaned up! (Take down tables & chairs, general clean up)

03/08/2020 (Sun) gym 
1:00pm - 3:00pm (20)  
1 of 20 slots filled
Dan & Becky Jaehnig
We'll pick up (and prep for pick up) the rental equipment and the dirty silverware.
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