Night to Shine Volunteers
I want to start off by giving A HUGE heartfelt thank you to each one of you who have expressed interest in serving at what will truly be an incredible evening for our honored guests!! I pray each one of you will be blessed and touched in amazing ways for opening your hearts and giving of your time for this event!!
If you are a FIRST TIME VOLUNTEER for Morning Star Fellowship Quakertown's event, you will need to complete the necessary background check found at the link below. Once you have submitted that form, you will be contacted when the check is complete and, at that point, you may sign up for a specific team using the sign-up genius form.
RETURNING VOLUNTEERS, your background checks are on file and there is no need to submit another form. You may move forward with selecting your specific team.
Two important pieces of information you will want to note:
1. VERY IMPORTANT NOTE ABOUT VOLUNTEER ORIENTATION (CHANGE OF DATE) There will be one mandatory meeting for all volunteers. Volunteers MUST commit to attending one of the following meetings: Sunday, January 27th after the 2nd church service (1 PM) or Monday evening, January 28th at 7 PM. The meetings will be held in the main sanctuary at Morning Star Fellowship. Due to the change in meeting date, if you are NOT able to attend either of the meetings, please watch your email for how to receive the important training information. Please make every effort to attend the meetings as it will help you become oriented to the event space, especially if you are new to Morning Star. However, we understand conflicts arise and we will make every effort to make sure you are prepared!!!
2. All volunteers (unless specified in the below description) are expected to "dress up" for this event- no jeans, t-shirts or casual wear. Certainly, you are encouraged to dress in formal attire but your "Sunday best" would be acceptable as well. We want our guests to feel special and by dressing up, hopefully, it will show them we think they are awesome and go above and beyond to celebrate with them!!
Below you will find a detailed description of each team and then you will be asked to sign up for a specific team and time slot. Each team has a specified number of slots, so if your first preference is filled, please choose another area. Also, you may sign up for more than one team- if the times do not overlap. We have lots of teams to fill!! It's that easy!!
Accompany and assist assigned guest throughout the evening, providing companionship and any assistance they may need during the event. Sit with their guest during dinner and engage with them in conversation. We recommend volunteer buddies be at least 16 years old.
SET-UP TEAM (casual wear is acceptable)
Arrive at the designated time and execute event set-up, including table/chairs and decor.
FOOD PREP TEAM (casual wear is acceptable)
Assist caterer with unloading food, additional food preparation and set-up food and beverages in the main event space and in the Respite Room.
PARKING LOT ESCORT TEAM
Assist guests as they exit vehicles, and help them to the red carpet. Be available as guests return to their vehicles following the event.
PARKING TEAM (casual wear is acceptable)
Maintain a parking pattern and direct traffic for easy vehicle entry and exit. Maintain open fire and emergency lanes.
Greet early arrival guests prior to making their red carpet entrance. Ask if they have hair/makeup appointment and direct them to the hair/make up entrance.
Help guests as they arrive for, depart and return from their limo ride by opening doors and escorting them to and from the limo.
COAT CHECK TEAM
Greet guests, take their coats, label them and hang them. As guests leave, ask for their coat tag and retrieve their coats.
Officially crown each guest with a crown or tiara as they step onto the red carpet. Make sure to ask each guest if they are "ok" with flashes or loud cheering as they walk the red carpet. If not, a signal will be given for no flash and quiet cheering.
RED CARPET TEAM
Assist guests as they make their way down the red carpet, manage the flow of traffic and cheer them on to make them feel welcomed.
Offer to take photographs of guests with the guests’/caregivers’ cameras and phones (as well as their own) and treat participants like honored guests and celebrities. Post photos to social media with the appropriate hashtags.
RESPITE ROOM TEAM
Love on the parents/caretakers by serving food, spending time getting to know them and being available to pray with them.
HAIR/MAKE UP CHECK IN TEAM
Check in guests with hair/make up appointments. Escort them from the separate entrance to the hair and makeup room.
HAIR, MAKE-UP & SHOE SHINE TEAM
Welcome each guest to a salon station for hair and makeup or to a seat for a shoe shine. Chat with them while you pamper them and make them feel special. PROFESSIONAL hair and makeup experience required!!!!
DONATIONS OF makeup, SHOE POLISH AND HAIR SUPPLIES (HAIRSPRAY, FANCY HAIR PINS, ETC)
Assist florist with unloading and properly laying out corsages and boutonnieres. Help guests select their flowers. Buddies will pin them on their guest.
FOOD SERVICE TEAM (black and white attire such as a black skirt or pants/white shirt)
Serve food to guests in main event space and Respite Room (for parents, caretakers or family members). Also, walk around to serve hor 'doeuvres. Be knowledgeable about the items and assist guests in finding what they would like (especially if they have dietary restrictions or allergies) and refill food warmers, drinks, and snacks.
PHOTO BOOTH TEAM
Encourage guests to participate in the photo booth by choosing fun props. Help to maintain a fun atmosphere.
DANCE FLOOR TEAM
Monitor the dance floor and the perimeter to make sure there are no “wallflowers.” Invite them to dance and engage with them.
Help guests choose a song and keep the line running smoothly.
Support on-site uniformed Law Enforcement personnel by ensuring a safe and secure environment for guests and volunteers. Coordinate with local police, fire, and rescue as needed. Walk around and monitor the main event space and outdoor areas, making sure exits are not blocked and all areas remain wheelchair accessible. Members of this team will also be posted at every entry/exit door.
MEDICAL TEAM (professional attire)
Assist uniformed professional EMT personnel at the event by providing basic first aid and care for any medical needs or emergencies. Assist with bathroom needs- if requested. Please wear professional attire so that guests/volunteers can easily identify you- if needed.
FAIRY GODMOTHER TEAM (casual wear is acceptable)
Assist guests with choosing dresses/suits/accessories at the designated fittings on Saturday, January 12th and Saturday, January 19th from 10-12 at Morning Star Fellowship Quakertown.
DRESS/SUIT PACK UP TEAM (casual wear is acceptable)
Sort and pack all remaining garments into vacuum sealed bags Sunday, February 3rd at 12:30 PM at Morning Star Fellowship Quakertown.
FAVOR DISTRIBUTION TEAM
Set up and distribute favors to guests as they leave through the front entrance.
PROFESSIONAL PHOTO ASSISTANTS
Assist guests at the professional photo backdrop. Fill frames with the printed photos and set up at the front entrance for guests to pick up when leaving.
QUIET ROOM TEAM
Be a calm, welcoming presence for those guests who need a quiet place to sit, read, chat, etc
TEAR DOWN TEAM (casual wear is acceptable)
Take down decorations, tables, chairs, etc. and clean up the event space.
5:00pm - 9:00pm EST
Morning Star Fellowship of Quakertown
|| Melissa Moyer