AACT Youth

The Lion, The Witch, and The Wardrobe

All the jobs that need to be done to put together another amazing show!  All parents must give at least 3 hours of work, as well as stay after the final show (3/09) to strike the set and clean up. Please read all the way through as some jobs must be started long before their completion date and others are date specific to a specific show (Left column typically shows "due date" or date of event). Please try to sign up for at least one slot of a house/show night job. These jobs are typically only 1 hour of work. With a smaller cast, we all need to pitch in a little more.  Feel free to invite along a relative or friend to help too.  Please follow through on all your commitments and note deadlines. You may receive some emails later on from coordinators of a task if they need more help (e.g. count flyers during a rehearsal). If you sign up to bring water, cups, or something for the matinee snack, this is in addition to your volunteer hours, not to replace.

For more information about set, painting, or props master, contact Cora Connelly, 334-703-3128, [email protected]

For all other questions please contact Melanie Brown, 334-332-6834, [email protected]

 THANK YOU!!!

 

 

 

Created by:   Auburn Area Community Theatre
 
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Date (mm/dd/yyyy) Location Time (CST) Available Slot
01/11/2019 (Fri.) These projects start now and are ongoing.   

Set work - painting, light construction (3)

simple jobs during some Saturday rehearsals: 9-12 Dates TBA.

 
All slots filled
Anna Senn
Florence Evermon
Lindsey Middleton

Sidewalk Marquee painting - Take Home

Artistic painting project - complete by 2/21

 
Anna Senn
Eric Senn

Dress Rehearsal Special Guest Coordinator

Will work from a list we will provide and contact local organizations we would like to invite to our dress rehearsal. Will also keep track of RSVPs since seating is limited. This is a community outreach project and invited guests attend for free.

 
Sharon Wilbanks

Photographer - cast photos, rehearsal and show photos, create display for hall, make CD of photos

headshots and some PR pics completed by 2/2, others during run of show. Contact Sadie Lynne or Cameron to set up photo dates in Jan.

 
Anna Senn

Program Ads and Love Ads - collect and edit. Work with Program designer. Collect money for ads.

Start now, Complete by February 2

 
Melanie Brown

Book/Merchandise

Coordinate order and sales of books during shows. Don't need to man table at all shows.

 
Debbie Reeves

Costuming coordination

Work with costumers to oversee alterations, collection, storage etc.

 
Rebecca Miller

Costume help

alterations, etc.

 
Debbie Reeves
02/02/2019 (Sat.)    

T-shirt orders and distribution

Collect orders by February 2. Melanie handles graphics - contact her with totals. Pickup, then collect money and distribute shirts

 
Melanie Brown
02/04/2019 (Mon.)    

Flyers coordinator- Email schools for #s, send proof to Auburn and Opelika school offices, organize counting party during rehearsal, and deliver to Auburn, Opelika, Lee-Scott, ACA, Trinity offices

Coordinate with Melanie for #s needed, to place printing order etc.

 
Melanie Brown
02/08/2019 (Fri.)    

Posters -(Melanie handles order) Pick up from printer, organize distribution to cast/parents, go to all downtown stores in Auburn/Opelika. Please note whether you are delivering to Auburn or Opelika. (2)

All families will hang posters, but person in charge covers downtown areas. Completed by February 8.

 
All slots filled
Susan DiJulio (2)
John & Susan will cover Auburn & Opelika
02/24/2019 (Sun.)   9:00am - 4:00pm  

Build Day - Put together the set, set up back stage etc

NOTE this is Sunday - due to a conflict at the facility. Lots of hands, lots of jobs - come for all or part of the day

 
6 slots filled - more available
Rebecca Miller
Leslie Agerton (2)
We will be there by 1:30
Hannah Anderson
Claudia Peeples
9-12
Ananda Shumock-Bailey
9 - 11:30

Truck Drivers

Needed to help move set pieces on set build day

 
02/25/2019 (Mon.)    

Water for show - case of 24 (3)

Deliver by rehearsal February 25, label for AACT shows

 
All slots filled
Florence Evermon
Kristen Jacoway Beasley
Blair Gibbons

Scrapbook Pages

Create 4-6, 12x12 scrapbook pages of the show for our scrapbooks we display in the lobby. This will be done after the show.

 
Julie Wells

Makeup/hair help - sign up once but plan to attend all dress, tech, shows. (6)

Need consistent help to learn tasks. Will be taught 2/23 during rehearsal. Arrive with kids 90 min before curtain. May leave when done. WIll not stay backstage during show.

 
5 of 6 slots filled
Caroline Anderson
Claudia Peeples
Hannah Anderson
Amanda Carmello
I can be there for training and all 3 performances the second weekend. Also for dress rehersals
Ananda Shumock-Bailey
02/28/2019 (Thu.) Dress Rehearsal  3:00pm  

Ushers (2)

arrive 1 hour before show. Pass out programs, assist with seating, open house. Adult or adult with child helper sign up together. Will be needed during intermission for snack/water.

 
1 of 2 slots filled
Anna Senn
03/01/2019 (Fri.)   6:30pm  

Box office assistant / Ticket scanner (3)

Will need to come to a 30-minute training session (TBA) to learn our ticketing software, commit to working 2 shows. There will be 2 box office assistants and 1 scanner per show. Scanner please plan to stay to help during intermission with serving snacks.

 
1 of 3 slots filled
Blair Gibbons

Ushers (2)

arrive 1 hour before show. Pass out programs, assist with seating, open house. Adult or adult with child helper sign up together. Will be needed during intermission for snack/water.

 
All slots filled
Abby Creel
Ananda Shumock-Bailey

Membership/Merchandise Table

Sign up new members and donors. Sell merchandise preshow, post and during intermission.

 
03/02/2019 (Sat.) Afternoon show  2:00pm  

Box office assistant / Ticket scanner (3)

Will need to come to a 30-minute training session (TBA) to learn our ticketing software, commit to working 2 shows. There will be 2 box office assistants and 1 scanner per show. Scanner please plan to stay to help during intermission with serving snacks.

 
2 of 3 slots filled
Kelley Garris
Robert Garris

Ushers (2)

arrive 1 hour before show. Pass out programs, assist with seating, open house. Adult or adult with child helper sign up together. Will be needed during intermission for snack/water.

 
All slots filled
Kristen Jacoway Beasley
Hannah Anderson

Membership/Merchandise Table

Sign up new members and donors. Sell merchandise preshow, post and during intermission.

 
Sharon Wilbanks
Matinee snack for cast and crew (about 40 people)  4:00pm  

Coordinate food for Sat snack/meal between shows - potluck from parents

For Sat matinee

 

Helper for snack between Sat shows (2)

Prepare and have set up by 4:00, help during meal and cleanup

 
All slots filled
Rebecca Miller
Leslie Agerton
Evening show  6:30pm  

Box office assistant / Ticket scanner (3)

Will need to come to a 30-minute training session (TBA) to learn our ticketing software, commit to working 2 shows. There will be 2 box office assistants and 1 scanner per show. Scanner please plan to stay to help during intermission with serving snacks.

 
All slots filled
Anna Senn
Florence Evermon
Lindsey Middleton

Ushers (2)

arrive 1 hour before show. Pass out programs, assist with seating, open house. Adult or adult with child helper sign up together. Will be needed during intermission for snack/water.

 
All slots filled
Rebecca Miller
Ananda Shumock-Bailey

Membership/Merchandise Table

Sign up new members and donors. Sell merchandise preshow, post and during intermission.

 
Leslie Agerton
03/04/2019 (Mon.)   6:30pm  

Box office assistant / Ticket scanner (3)

Will need to come to a 30-minute training session (TBA) to learn our ticketing software, commit to working 2 shows. There will be 2 box office assistants and 1 scanner per show. Scanner please plan to stay to help during intermission with serving snacks.

 
All slots filled
Anna Senn
Florence Evermon
Lindsey Middleton

Ushers (2)

arrive 1 hour before show. Pass out programs, assist with seating, open house. Adult or adult with child helper sign up together. Will be needed during intermission for snack/water.

 
1 of 2 slots filled
Debra Lynn

Membership/Merchandise Table

Sign up new members and donors. Sell merchandise preshow, post and during intermission.

 
03/07/2019 (Thu.)   6:30pm  

Box office assistant / Ticket scanner (3)

Will need to come to a 30-minute training session (TBA) to learn our ticketing software, commit to working 2 shows. There will be 2 box office assistants and 1 scanner per show. Scanner please plan to stay to help during intermission with serving snacks.

 
1 of 3 slots filled
Julie Wells

Ushers (2)

arrive 1 hour before show. Pass out programs, assist with seating, open house. Adult or adult with child helper sign up together. Will be needed during intermission for snack/water.

 
1 of 2 slots filled
Leslie Agerton

Membership/Merchandise Table

Sign up new members and donors. Sell merchandise preshow, post and during intermission.

 
03/08/2019 (Fri.)   6:30pm  

Box office assistant / Ticket scanner (3)

Will need to come to a 30-minute training session (TBA) to learn our ticketing software, commit to working 2 shows. There will be 2 box office assistants and 1 scanner per show. Scanner please plan to stay to help during intermission with serving snacks.

 
1 of 3 slots filled
Amanda Carmello

Ushers (2)

arrive 1 hour before show. Pass out programs, assist with seating, open house. Adult or adult with child helper sign up together. Will be needed during intermission for snack/water.

 
All slots filled
Leslie Agerton
Ananda Shumock-Bailey

Membership/Merchandise Table

Sign up new members and donors. Sell merchandise preshow, post and during intermission.

 
03/09/2019 (Sat.) Afternoon show  2:00pm  

Box office assistant / Ticket scanner (3)

Will need to come to a 30-minute training session (TBA) to learn our ticketing software, commit to working 2 shows. There will be 2 box office assistants and 1 scanner per show. Scanner please plan to stay to help during intermission with serving snacks.

 
2 of 3 slots filled
Amanda Carmello
Rebecca Miller

Ushers (2)

arrive 1 hour before show. Pass out programs, assist with seating, open house. Adult or adult with child helper sign up together. Will be needed during intermission for snack/water.

 
All slots filled
Sharon Wilbanks
Ananda Shumock-Bailey

Membership/Merchandise Table

Sign up new members and donors. Sell merchandise preshow, post and during intermission.

 
Matinee snack for cast and crew (about 40 people)  4:00pm  

Coordinate food for Sat snack/meal between shows - potluck from parents

For Sat matinee

 

Helper for snack between Sat shows (2)

Prepare and have set up by 4:00, help during meal and cleanup

 
All slots filled
Kristen Jacoway Beasley
Amanda Carmello
Evening Show  6:30pm  

Box office assistant / Ticket scanner (3)

Will need to come to a 30-minute training session (TBA) to learn our ticketing software, commit to working 2 shows. There will be 2 box office assistants and 1 scanner per show. Scanner please plan to stay to help during intermission with serving snacks.

 
All slots filled
Anna Senn
Florence Evermon
Lindsey Middleton

Ushers (2)

arrive 1 hour before show. Pass out programs, assist with seating, open house. Adult or adult with child helper sign up together. Will be needed during intermission for snack/water.

 
1 of 2 slots filled
Rebecca Miller

Membership/Merchandise Table

Sign up new members and donors. Sell merchandise preshow, post and during intermission.

 
Strike  8:00pm  

Truck Drivers

Needed for strike after the show Saturday the 9th

 


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