AACT Youth

Flat Stanley

All the jobs that need to be done to put together another amazing show!  All parents (or a substitute family member) must give at least 3 hours of work per cast member, as well as stay after the final show (10/13) to strike the set and clean up. Please read all the way through as some jobs must be started long before their completion date and others are date specific to a specific show.  Some jobs are much simpler than others so feel free (please!) to sign up for more than one to help us meet all the needs of the show. Consider taking one pre-show task, and then at least one shift during a show night such as usher or member table. Please follow through on all your commitments and note deadlines. You may receive some emails later on from coordinators of a task if they need more help (e.g. count flyers during a rehearsal). We also need parents to split up donations of rehearsal snacks, water, cups, and something for the matinee snack - this is in addition to your volunteer hours, not to replace.

For more information on any of these positions contact Cora Connelly, 334-703-3128, [email protected]

 THANK YOU!!!

 

 

 

Created by:   Auburn Area Community Theatre
 
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Date (mm/dd/yyyy) Location Time (CDT) Available Slot
08/20/2018 (Mon.) These projects start now and are ongoing.   

Costumes - sewing (2)

Must have sewing machine experience. Coordinator Rebecca Miller [email protected]

 
1 of 2 slots filled
Jessica Mersino
Madeline’s grandma said she will help with any sewing needs.

Costume - shopping (2)

thrift stores etc. contact [email protected]

 
All slots filled
Rebekah Bubb
Danielle Gomberg

Make-up/hair (2)

Need to be available to practice during tech week and for most performances. Some flexibility since not too difficult for this show. Schedule can be worked out with Rebecca, [email protected]

 
All slots filled
Jessica Mersino
Jennifer Rezek
I have been styling hair for 22 years

Set work - simple painting and building jobs during some Saturday rehearsals - Sep 8, 15, 22, 29 (5)

Please note skills, and if you want to take charge of a project or take work home. Contact Cora Connelly [email protected]

 
All slots filled
Auburn Area Community Theatre
Bay Kelley
Jessica Mersino
Nancy Carlton Bendinger
Can paint as needed....have an art background.
Jamie Rogers
Can help paint any saturday
Merideth Thomas
I can do simple painting most Saturdays. I am not artistic at all though.

Dress Rehearsal Special Guest Coordinator

Will work from a list we will provide and contact local organizations we would like to invite to our dress rehearsal. Will also keep track of RSVPs since seating is limited, but free as community outreach. Must host/checkin on Wed 10/3 4:00

 
Lakeicsha Heard

Photographer - cast photos, rehearsal and show photos, create display for hall, make CD of photos

 
Auburn Area Community Theatre
Rusty Spell

Program Designer - Must have Desktop Publishing knowledge. Use template to format program. Will have coach/mentor as needed.

Get started early - but needs to wait for gathered info. Must be ready for printer by Sept. 25

 

Program Bios and Love Ads - collect and edit from all actors. Work with Program designer. Collect money for ads.

Start now, Complete by Sept 14

 
Auburn Area Community Theatre
Jean Fantle- L

Advertising/Donations - coordinate sale of advertising for program, make contact with businesses for donations etc

Start now, Ads due to program designer Sept 14

 

Book sales at shows

Research, order and coordinate sales of original "Flat Stanley" book during shows.

 

Props collection

Must be completed by 9/14

 
Auburn Area Community Theatre
Dru Washburn
08/25/2018 (Sat.)   9:00am  

Snacks for rehearsals - drop off once and will be used throughout (10)

Snack item that can be easily shared - not sugary or greasy, such as small pretzels, goldfish, crackers

 
All slots filled
Jessica Mersino
Danielle Gomberg
Merideth Thomas
Jana Womack
Nicole Carter
Andrea Kelley
Lakeicsha Heard
Leslie Agerton
Candice Hamilton
Stephanie Maples
09/14/2018 (Fri.)    

Posters -Pick up from printer, organize distribution to cast/parents, go to all downtown stores in Auburn/Opelika

All families will hang posters, but person in charge covers downtown areas. Completed by September 19.

 
Nicole Carter

T-shirt orders and distribution for cast/crew

Collect orders by Sept 14. Pickup, then collect money and distribute shirts

 
Auburn Area Community Theatre
Jean Fantle-L
09/17/2018 (Mon.)    

Flyers coordinator- Email proof to Auburn and Opelika school offices, organize counting party during rehearsal, and deliver to Auburn, Opelika, Lee-Scott, ACA, Trinity offices

Coordinate with Cora for dates

 
Auburn Area Community Theatre
Lakeicsha Heard
09/29/2018 (Sat.)   9:00am - 5:00pm  

Build Day - Put together the set, set up back stage etc

Lots of hands, lots of jobs - come for all or part of the day. Note that cast will only stay until 2. Most tasks for parents will be in first half of day.

 
14 slots filled - more available
Jessica Mersino
Jean Fantle-Lepczyk
Chris Lepczyk
Jamie Rogers
Nicole Carter
Andrea Kelley
Lakeicsha Heard
Kelyn McIntyre, Diamond Heard, Chris Heard
Mary Catherine Colley (2)
Aaron and MC
Stephanie Maples
Jennifer Kor
Jennifer Daniels
Beth Mason (3)
Dan, Beth, Silas Mason we can be there at 9:00

Truck Drivers (2)

Needed to help move set pieces on set build day and strike

 
All slots filled
Mary Catherine Colley
Aaron
Chris Bennett
10/01/2018 (Mon.)    

Lobby decorator/setup

Decorate to coordinate with the theme of the show. Display collection of Flat Stanley photos collected from cast. Set up past playbills, tables for scrapbooks and flyers.

 
Nancy Carlton Bendinger

Water for show - case of 24 (3)

Deliver by rehearsal Oct 1, label for AACT shows

 
All slots filled
Jessica Mersino
Merideth Thomas
Andrea Kelley

Scrapbook Pages

Create 4-6, 12x12 scrapbook pages of the show for our scrapbooks we display in the lobby. This will be done after the show.

 
Sherina Hill
10/04/2018 (Thu.)   6:30pm  

Box office assistant / Ticket scanner (3)

Will need to come to a 30-minute training session (TBA) to learn our ticketing software, please sign up for at least 2 shows. There will be 2 box office assistants and 1 scanner per show.

 
All slots filled
Leslie Agerton
Jennifer Rezek
Mary Catherine Colley
Mary Catherine

Ushers

arrive 1 hour before show. Pass out programs, assist with seating, open house. If under 16 signup as parent/child pair

 
Stephanie Maples

Membership/Book Table

Sign up new members and donors. Sell merchandise.

 
Danielle Gomberg
10/05/2018 (Fri.)   6:30pm  

Box office assistant / Ticket scanner (3)

Will need to come to a 30-minute training session (TBA) to learn our ticketing software, please sign up for at least 2 shows. There will be 2 box office assistants and 1 scanner per show.

 
All slots filled
Candice Hamilton
Auburn Area Community Theatre (2)
John and Susan DiJulio

Ushers

arrive 1 hour before show. Pass out programs, assist with seating, open house. If under 16 signup as parent/child pair

 
Sean Rezek

Membership/Book Table

Sign up new members and donors. Sell merchandise.

 
Danielle Gomberg
10/06/2018 (Sat.) Afternoon show  4:00pm  

Box office assistant / Ticket scanner (3)

Will need to come to a 30-minute training session (TBA) to learn our ticketing software, please sign up for at least 2 shows. There will be 2 box office assistants and 1 scanner per show.

 
All slots filled
Auburn Area Community Theatre (2)
John and Susan DiJulio
Mary Catherine Colley
Mary Catherine

Ushers

arrive 1 hour before show. Pass out programs, assist with seating, open house. If under 16 signup as parent/child pair

 
Jennifer Daniels

Membership/Book Table

Sign up new members and donors. Sell merchandise.

 
Leslie Agerton
  5:00pm - 6:00pm  

Coordinate food for Sat snack/meal between shows - potluck from parents

 
Danielle Gomberg

Helper for snack between Sat shows (2)

Prepare during 4:00 show, help during meal and cleanup

 
All slots filled
Mary Catherine Colley
Mary Catherine
Tara Maple
Evening show  6:30pm  

Box office assistant / Ticket scanner (3)

Will need to come to a 30-minute training session (TBA) to learn our ticketing software, please sign up for at least 2 shows. There will be 2 box office assistants and 1 scanner per show.

 
All slots filled
Auburn Area Community Theatre (2)
John and Susan DiJulio
Mary Catherine Colley
Mary Catherine

Ushers

arrive 1 hour before show. Pass out programs, assist with seating, open house. If under 16 signup as parent/child pair

 
Jennifer Daniels

Membership/Book Table

Sign up new members and donors. Sell merchandise.

 
Jamie Rogers
Mia Rogers
10/08/2018 (Mon.)   6:30pm  

Box office assistant / Ticket scanner (3)

Will need to come to a 30-minute training session (TBA) to learn our ticketing software, please sign up for at least 2 shows. There will be 2 box office assistants and 1 scanner per show.

 
All slots filled
Leslie Agerton
Mary Catherine Colley
Mary Catherine
Jennifer Bennett

Ushers

arrive 1 hour before show. Pass out programs, assist with seating, open house. If under 16 signup as parent/child pair

 
Lakeicsha Heard

Membership/Book Table

Sign up new members and donors. Sell merchandise.

 
Sherina Hill
10/11/2018 (Thu.)   6:30pm  

Box office assistant / Ticket scanner (3)

Will need to come to a 30-minute training session (TBA) to learn our ticketing software, please sign up for at least 2 shows. There will be 2 box office assistants and 1 scanner per show.

 
All slots filled
Mary Catherine Colley
Mary Catherine
Stephanie Maples
Tara Maple

Ushers

arrive 1 hour before show. Pass out programs, assist with seating, open house. If under 16 signup as parent/child pair

 
Jennifer Daniels
10/12/2018 (Fri.)   6:30pm  

Box office assistant / Ticket scanner (3)

Will need to come to a 30-minute training session (TBA) to learn our ticketing software, please sign up for at least 2 shows. There will be 2 box office assistants and 1 scanner per show.

 
All slots filled
Mary Catherine Colley
Mary Catherine
Stephanie Maples
Jennifer Kor

Ushers

arrive 1 hour before show. Pass out programs, assist with seating, open house. If under 16 signup as parent/child pair

 
Jennifer Collins

Membership/Book Table

Sign up new members and donors. Sell merchandise.

 
Leslie Agerton
10/13/2018 (Sat.)   4:00pm  

Box office assistant / Ticket scanner (3)

Will need to come to a 30-minute training session (TBA) to learn our ticketing software, please sign up for at least 2 shows. There will be 2 box office assistants and 1 scanner per show.

 
All slots filled
Tara Maple
Abby Creel
Jennifer Bennett

Ushers

arrive 1 hour before show. Pass out programs, assist with seating, open house. If under 16 signup as parent/child pair

 
Nicole Carter

Membership/Book Table

Sign up new members and donors. Sell merchandise.

 
Danielle Gomberg
5:30pm  

Truck Drivers (2)

Needed to help move set pieces on set build day and strike

 
1 of 2 slots filled
Jennifer Collins
Jim Collins
10/15/2018 (Mon.)   4:00pm - 5:30pm  

Cast Party Host

Coordinate food for the cast party at the Jan Dempsey

 
Merideth Thomas


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