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Westfield Welcome Volunteers

Mayor's Yellow Tie Gala 2021

Westfield's most anticipated event is just around the corner and will take place on Friday, October 8th beginning at 6:30pm on the luxurious grounds of The Bridgewater Club. The city's largest black-tie fundraising event, the Mayor's Yellow Tie Gala could not be possible without the help of our outstanding volunteers!

Dress Code: All volunteers are asked to wear black cocktail attire. For the ladies, this means: black dress or skirt (at least knee-length), black dress slacks (full-length), no khakis/capris/shorts, blouses or button down shirts, no polos or t-shirts, formal flats or sensible heels. For the men, this means: black dress slacks, solid color long sleeve button-up shirt with a tie, no polos or t-shirts, dark dress shoes, no sneakers or boat shoes, business suits are okay as well.

Event Webpage: http://westfieldyellowtiegala.com/gala-event/

Background Check: All volunteers for this event must be 21 or older and must go through a background check. If you have not gone through this process in the last 12 months, please do so here: https://bib.com/SECUREVOLUNTEER/CITY-OF-WESTFIELD/ Please note that there is no charge for volunteers for this background check. When going through the background check, please select "Parks" as your background screen type.

If you have any additional questions, please reach out to Bailey Spitznagle at [email protected] or 317-381-1104.

Related files:

Created by:   Westfield Welcome
 
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Date (mm/dd/yyyy) Location Time (EDT) Available Slot
10/08/2021 (Fri.) Bridgewater Club 4:30pm  

Photo Assistant

Take photos with guest cell phones and assist photographer.

 
5:00pm - 7:30pm  

Greeter (2)

Greet guests upon arrival and direct them to their next station.

 
All slots filled
Brooke Mcnair
Sharon Rohl

Registration (2)

Check-in guests and answer questions about the event.

 
All slots filled
Kim Kercheval
Jane Sieber

COVID-19 Protocols (2)

Take temperatures of guests and other necessary protocols at the time of the event.

 

Reverse Raffle (2)

Provide guests with their bracelet(s) for the Reverse Raffle and answer any questions they may have.

 
All slots filled
Jill Doyle (2)
Jill Doyle & Karen Keinsley

Text to Give (2)

Make sure that guests download Text to Give on their phone so that they can participate in the evening activities.

 
All slots filled
Laura Crum (2)
Gretchen Wettschurack and Laura Crum

Golf Cart Driver (8)

Drive guests from the entrance to the venue down the path a short distance.

 
5 of 8 slots filled
Jason Van Skike
Bryan Kercheval
Mark Samuels
Francisco Contreras
Andy Brown
6:00pm - 7:30pm  

Complimentary Drink Station

Offer complimentary drinks to guests arriving at the event and pass out Event Cards.

 
Barb Brockhoff
6:00pm - 8:00pm  

Wine Pull (2)

Offer guests the opportunity to purchase a bottle of wine and tag the bottles with guest names once they have purchased.

 
1 of 2 slots filled
Jennifer Weitz

Photo Booth (2)

Invite guests to take photos with props and take photos on the guests' cell phones.

 
1 of 2 slots filled
Elizabeth DiCristofano
6:00pm - 9:30pm  

Hand Out Desserts (2)

Cone + Crumb will be providing desserts - please hand out to event guests.

 
1 of 2 slots filled
Kim Fingers
8:00pm - 10:00pm  

Wine Pull (2)

Offer guests the opportunity to purchase a bottle of wine and tag the bottles with guest names once they have purchased.

 
1 of 2 slots filled
Connie Galbraith

Photo Booth (2)

Invite guests to take photos with props and take photos on the guests' cell phones.

 
8:00pm - 11:00pm  

Wine Pull Runner / Swag Bag Set-Up (2)

Take purchased wine bottles to the tables for guests to pick-up when they leave the event; set-up swag bags and t-shirts on tables for guests to pick-up when they leave.

 
1 of 2 slots filled
Jennifer Weitz
10/11/2021 (Mon.) Community First Bank 9:00am - 2:00pm  

Thank You Notes (after event) (20)

Write thank you notes for donations for the Gala. Do not need to be present the entire time - we would love to have you for just an hour or two!

 
1 of 20 slots filled
Erica Hoover
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