UUCF Auction Volunteers

UUCF 2019 AUCTION - Totally 80s!

Calling all tubular gnarly dudes and dudettes!!! With so many ways to help -- before, during and after -- you can be part of the action.  Your help makes a big difference to the auction - we couldn't do it without you!!  Volunteering is also a wonderful way to connect with friends and meet new people in our congregation (plus you'll get a discount on ticket prices for volunteering!)

Thank you for volunteering!  We can not WAIT to meet you or work with you again!

 

 

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Available Slot Date (mm/dd/yyyy) Location Time (EST)

Decorations Team

AUCTION WEEKEND Setup most decorations Friday. Pizza lunch provided on Friday. You will not be making decorations, just setting them up. Please come for a minimum of 3 hours - more hours would be helpful and welcome

03/01/2019 (Fri) UUCF Sanctuary, Commons, and Music Room 
10:00am - 4:00pm (5)  
4 of 5 slots filled
Robbie Katson
Shari MacFarlane
Nancy Rooney
10am to 2 pm
Barb Brehm

Decorations Team - Ladders Required (to hang decor on wood valances in Sanctuary, etc)

AUCTION WEEKEND Setup decorations Friday. Pizza lunch provided on Friday. Be willing to climb ladders and move tables. You will not be making decorations, just setting them up. Please come for a minimum of 3 hours - more hours would be helpful & welcome

03/01/2019 (Fri) UUCF Sanctuary, Commons, and Music Room 
10:00am - 4:00pm (6)  
2 of 6 slots filled
Rob Barnovsky
10-3 pm
Dave Anderson
10-2

Decorations Team

AUCTION WEEKEND Setup small amount of any remaining decorations. Probably will only take an hour to an hour and a half

03/02/2019 (Sat) UUCF Sanctuary, Commons, and Music Room 
1:30pm - 3:00pm   

Receive Donated Items

AUCTION WEEKEND - Receive, organize, check-in, and tag items.

03/01/2019 (Fri) Commons/Sanctuary 
9:00am - 11:00am (2)  

Receive Donated Items

AUCTION WEEKEND Receive, organize, check in, and tag items.

03/01/2019 (Fri) UUCF sanctuary & commons 
11:00am - 2:00pm (3)  
1 of 3 slots filled
Carol Jensen
2:00pm - 5:00pm (2)  
1 of 2 slots filled
Martha Ades
03/02/2019 (Sat) UUCF Sanctuary and Commons 
9:00am - 12:00pm (3)  
12:00pm - 3:00pm (2)  

Registration - Check in

AT AUCTION Check guests in, give bidder numbers, receive money.

03/02/2019 (Sat) Music Room 
4:45pm - 5:45pm (4)  
3 of 4 slots filled
Gina Wells (2)
Gina and Linton
Erika Foxen
5:45pm - 6:45pm (4)  
6:45pm - 7:30pm (2)  

Kitchen Team

PRE-AUCTION and/or AT AUCTION: May be asked to chop, prepare, or cook food. May also be asked to wash dishes.

03/02/2019 (Sat) Kitchen (commons) 
11:00am - 1:00pm (3)  
2 of 3 slots filled
Laura Jairam
Rachel Enser

Kitchen Team

At Auction: May be asked to chop, prepare, or cook food. May also be asked to wash dishes.

03/02/2019 (Sat) Kitchen (commons) 
1:00pm - 3:00pm (4)  

Kitchen Team

AT AUCTION: May be asked to chop, prepare, or cook food. May also be asked to wash dishes

03/02/2019 (Sat) Kitchen (commons) 
3:00pm - 5:00pm (4)  
2 of 4 slots filled
Robin Wilson
Willow Bodman

Kitchen Team

PRE-AUCTION and/or AT AUCTION: May be asked to chop, prepare, or cook food. May also be asked to wash dishes. Requesting experienced, confident volunteers for this slot.

03/01/2019 (Fri) Kitchen (commons) 
5:00pm - 8:00pm (3)  
1 of 3 slots filled
Reshma Eggleston
Reshma Eggleston

Kitchen Team

PRE-AUCTION and/or AT AUCTION: May be asked to chop, prepare, or cook food. May also be asked to wash dishes.

03/02/2019 (Sat) Kitchen (commons) 
5:00pm - 7:00pm (4)  
1 of 4 slots filled
Willow Bodman
7:00pm - 9:00pm (2)  

Silent Auction Team

AT AUCTION Take down bid sheets at close of silent auction sections, remove tape, put sheets in order, run sheets down to data entry team. Move all tangible items to a holding area for pickup.

03/02/2019 (Sat) UUCF Sanctuary and Commons 
5:00pm - 9:00pm (7)  
1 of 7 slots filled
Craig Bennett

Dessert Bakers

Bake and deliver desserts to be served at the auction. Please deliver No Later Than 6:00PM on Auction Night.

03/02/2019 (Sat)  
 (10)  
9 of 10 slots filled
Carol Jensen
Laura Higgins
Martha Ades
cookies
Donna Murphy (3)
cream cheese pies
Lisa Carroll
Erika Foxen
Barb Brehm

Wine donation - Pinot Grigio

Please bring a bottle of Pinot Grigio (valued ~$8-$15) to be sold by the glass at the bar. Please deliver no later than 5:30 PM on auction night.

03/02/2019 (Sat)  
 (6)  
1 of 6 slots filled
Laura Higgins

Wine donation - Riesling

Please bring a bottle of Riesling (valued ~$8-$15) to be sold by the glass at the bar. Please deliver no later than 5:30 PM on auction night.

03/02/2019 (Sat)  
 (3)  

Wine donation - white wine

Please bring a bottle of white wine (valued ~$8-$15) to be sold by the glass at the bar. Please deliver no later than 5:30 PM on auction night.

03/02/2019 (Sat)  
 (3)  
1 of 3 slots filled
Zeena Zeidberg

Wine donation - Shiraz

Please bring a bottle of Shiraz (valued ~$8-$15) to be sold by the glass at the bar. Please deliver no later than 5:30 PM on auction night.

03/02/2019 (Sat)  
 (4)  

Wine donation - Pinot Noir

Please bring a bottle of Pinot Noir (valued ~$8-$15) to be sold by the glass at the bar. Please deliver no later than 5:30 PM on auction night.

03/02/2019 (Sat)  
 (4)  
1 of 4 slots filled
Peter Clark

Wine donation - Cabernet Savignon

Please bring a bottle of Cabernet Sauvignon (valued ~$8-$15) to be sold by the glass at the bar. Please deliver no later than 5:30 PM on auction night.

03/02/2019 (Sat)  
 (4)  

Wine donation - Merlot

Please bring a bottle of Merlot (valued ~$8-$15) to be sold by the glass at the bar. Please deliver no later than 5:30 PM on auction night.

03/02/2019 (Sat)  
 (4)  
1 of 4 slots filled
Reshma Eggleston

Bar Setup

AUCTION DAY Set up, Run for ice, other last minute things

03/02/2019 (Sat) UUCF Commons 
2:00pm - 5:00pm   
Eric Mays

Bartender

AT AUCTION Serve wine

03/02/2019 (Sat) Commons 
5:30pm - 7:30pm (3)  
1 of 3 slots filled
Jan Gilbreath

Bartender

AT AUCTION Serve Wine and clean up

03/02/2019 (Sat) Commons 
7:30pm - 10:00pm (2)  
1 of 2 slots filled
Janet Cushing

Check in children for Childcare

DURING AUCTION - check in children

03/02/2019 (Sat) Program Building 
5:30pm - 6:30pm   

Childcare

DURING AUCTION Comfortable with kids, play games

03/02/2019 (Sat) Program Building 
5:30pm - 7:00pm (2)  
6:00pm - 8:00pm (4)  

Childcare

During the Auction - Comfortable with kids, play games

03/02/2019 (Sat) Program Building 
8:00pm - 10:00pm (2)  

Auction Greeters

AT AUCTION Greet guests as they enter the building. Point them in the right direction.

03/02/2019 (Sat) UUCF Outside Front Door 
5:15pm - 6:30pm (2)  

Data Entry Team

DURING AUCTION We're looking for people who enjoy the quiet cheer of typing in winning entries and double-checking each others' work

03/02/2019 (Sat) UUCF Office 
7:00pm - 9:30pm (8)  
2 of 8 slots filled
Mary Lareau
Peter Clark

Data Entry Gopher

Assist Data Entry Team by fetching completed bid sheets at close of each silent auction section (if not delivered by silent auction team), get drinks and snacks from kitchen, get anything else needed

03/02/2019 (Sat) UUCF Office 
7:00pm - 9:30pm   
Jessica Barnovsky

Water Urn Filler

Ensure Water Urns stay full and that there are plenty of cups nearby.

03/02/2019 (Sat) The Commons 
6:00pm - 7:30pm   
Zeena Zeidberg
7:30pm - 9:00pm   
Reshma Eggleston

LIVE Auction Bid Recorders

AT AUCTION Write down winning bid numbers and price during LIVE AUCTION.

03/02/2019 (Sat) UUCF Sanctuary 
8:00pm - 9:00pm (2)  

Kitchen clean up crew

Mop the floors, Clean off all counters, Do any remaining dishes/dry them/put them away, Put all non-UUCF-owned devices (borrowed crock pots, insta pots, etc.) on one cart (not left on counters or in the way of service stuff the next morning)

03/02/2019 (Sat) Kitchen 
8:30pm - 10:00pm (2)  

Clean Up Crew

Great job for teens! Suzanne Leonard or Heather Wiemer will happily verify "service hours" if requested!

03/02/2019 (Sat) UUCF Sanctuary and Commons 
9:00pm - 10:00pm (8)  

Set Up Check-Out

Set-up and organize check-out space, especially bagging items for bidders who won more than 1 tangible item

03/03/2019 (Sun) Commons 
8:00am - 10:00am   

Post-auction Checkout Team

Collect auction payments and give out tangible items to winning bidders (meet slightly before service ends for time to go over checkout process)

03/03/2019 (Sun) Commons 
10:00am - 11:15am (3)  
1 of 3 slots filled
Carol Jensen
12:00pm - 2:00pm (3)  

Finance Assistant - Count receipts

Tally and reconcile the cash, checks, and credit card payments received during the Saturday auction and Sunday check-out

03/03/2019 (Sun) The Commons - after services 
1:00pm - 2:30pm   
03/10/2019 (Sun) The Commons - after services 
1:00pm - 2:30pm   

Post-auction Checkout team

Collect auction payments and give out tangible items to winning bidders (meet slightly before service ends for time to go over checkout process)

03/10/2019 (Sun) Commons 
10:00am - 11:15am   
12:00pm - 1:30pm   
Arlene Wilder


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