BHS Performing Arts Boosters

2018 Spotlight Dinner and Auction

This is the biggest fundraiser of the year for the Ballard High School Performing Arts Boosters Club - and one of the most fun! Entertainment from BPA student small ensembles. Enjoy drinks, dinner, silent and live auctions and time to mingle with other true fanatics of the incredible Ballard Performing Arts programs.

Held at the Swedish Club at 1920 Dexter Ave N, November 17th, 5:30pm to 10:30pm

Created by:   Ballard Performing Arts Boosters
 
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Available Slot Location Date (mm/dd/yyyy PST)

On Site Student Performers Coordinator

Must be adults. Manage student musicians/thespians at the event. Oversee ordering and distribution of pizza dinner.

Swedish Club 

11/17/2018
(Sat, 5:00pm - 10:30pm)
(3)

 
All slots filled
Debbie Anderson
Can be there at 6:30
terri parsons
Linda Kjarstad
Ill do it!

Wash the tablecloths

take home the tablecloths after the event, wash and return

Swedish Club 

11/17/2018
(Sat, 10:30pm - 11:15pm)
(2)

 
1 of 2 slots filled
Della Chen

End of night of clean up

Many hands make light work! 

11/17/2018
(Sat, 10:30pm - 11:15pm)
(8)

 
3 of 8 slots filled
Patti Kashiwa
terri parsons
Chris MacDonald

Bar - planner

Purchase supplies for bar & soft drinks

Pre-event work - do anytime before event! 

09/25/2018
(Tue, 8:00am - 8:00pm)

 
Sylvia Schweinberger
need instructions on wine/beer/mixers/other alcohol and how much of each item

Create Live Item Displays

Make a posterboard for each of the 10 Live Items.

Pre-event work - do anytime before event! 

09/25/2018
(Tue, 8:00am - 8:00pm)

 
Sylvia Schweinberger
Need instruction/supplies

Day of Set Up

Let is know your expected arrival time. Do not need to attend entire time.

Swedish Club 

11/17/2018
(Sat, 12:00pm - 4:00pm)
(8)

 
7 of 8 slots filled
Karen Williams
Barbara Bodovinitz (2)
Zoe & Barb
Kylie Williams
Nanci Murphy
I can help for a while after delivering gear.
Linda Salvesen (2)

Live Auction Recorders

Must be an adult. Just needed for Live portion

Swedish Club 

11/17/2018
(Sat, 7:25pm - 9:30pm)
(2)

 
All slots filled
Anne Van Loen
Kathleen Smith

Bartender - shift 2

Work bar night of and pack up at end of night

Swedish Club 

11/17/2018
(Sat, 7:25pm - 10:45pm)
(2)

 
All slots filled
Della Chen
Ryan Gilchrist

Check In / Out & Data Entry

Swedish Club 

11/17/2018
(Sat, 5:15pm - 10:30pm)
(2)

 
All slots filled
Lisa Barnes
Mara Lim
Lauren Molloy Johnson

Auction Closers

Collect bid sheets & items night of and sort items for pick up

Swedish Club 

11/17/2018
(Sat, 6:30pm - 9:30pm)
(2)

 
All slots filled
Diana Blackham
Patti Kashiwa

Bartenders - shift 1

Set up bar & Work bar night of

Swedish Club 

11/17/2018
(Sat, 4:15pm - 7:35pm)
(2)

 
All slots filled
Karen Williams
Barbara Bodovinitz

Dessert Dash donors

we moved desserts to their own sign up

Swedish Club 

11/17/2018
(Sat, 1:30pm - 6:00pm)

 
Lynn Creasy

Manager of Student Servers

Oversee students doing food service

Swedish Club 

11/17/2018
(Sat, 4:00pm - 10:30pm)

 
Rachel Schmidt

BPA student baskets helper

Directors coordinate the donations, you help by picking up final basket, compile a list of items and value, bring to the venue and arrange presentation

Pre Event Work 

11/15/2018
(Thu, 12:00am - 12:05am)

 
Nanci Murphy

Load and Transport Gear to Venue

Need a large vehicle

BHS 

11/17/2018
(Sat, 12:00pm - 1:30pm)
(2)

 
All slots filled
Nanci Murphy
I have a mini van.
John Berta
Have van

Load and Transport Gear from Venue to BHS

Need a large vehicle

Swedish Club 

11/17/2018
(Sat, 10:30pm - 11:15pm)
(2)

 
1 of 2 slots filled
Patti Kashiwa

Food - Appetizer Coordinator

Prepare apps for serving at event

Pre-event work - do anytime before event! 

09/25/2018
(Tue, 8:00am - 8:00pm)
(2)

 
1 of 2 slots filled
phyllis rosen

Dessert Dash Coordinator

Set up desserts at event

Swedish Club 

11/17/2018
(Sat, 5:00pm - 7:00pm)

 
Patti Kashiwa

Program

Layout and printing of evening's program. Information ready for formatting 3 days before event.

Pre-event work - do anytime before event! 

09/25/2018
(Tue, 8:00am - 8:00pm)

 
Mara Lim

Procurement

Follow up on potentials donors by email and/or phone, and/or pick up donations

Pre-event work - do anytime before event! 

09/25/2018
(Tue, 8:00am - 8:00pm)

 
Patti Kashiwa
Sent out emails


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