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Bella Vista Cross Country Volunteers

2022 Tom Laythe Invitational

Please review the available slots below and click on the button to sign up. Thank you!

Date: 10/01/2022 (Sat.)

Time: 7:00am - 2:00pm PDT

Location: Folsom High School

Created by:   David Unterholzner
 
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Available Slot

Announcer

Announces race finishers and makes race "calls" and announcements during the meet.

 

Announcer Assistants (8:30 AM to 2:00 PM) (2)

Sits by Announcer and relays messages, results; keeps spectators at a distance. Provides breaks to announcer.

 

Chip Collectors (11:30 am to 2:00 pm) (6)

Chip collection will be at the "sign-in table" for the coaches to return the timing chips. You will be signing back in the chips for each school.

 

Clean Up (1:00 PM to 3:00 PM) (6)

Assist the coaches in cleaning up the areas used after the completion of the meet. This does not include the restrooms – we are paying Folsom High School for this service.

 

Course Monitors Early (8:30 AM to 11:30 AM) (10)

Direct athletes as necessary at critical points on the 3200M (3.2K), and 5,000M (5K) courses. Need one (1) parent or student volunteer not competing on mountain bike to lead first runner through the course and trail last runner to the finish.

 

Course Monitors Late (11:00 AM to 2:00 PM) (10)

Direct athletes as necessary at critical points on the 3200M (3.2K), and 5,000M (5K) courses. Need one (1) parent or student volunteer not competing on mountain bike to lead first runner through the course and trail last runner to the finish.

 

Course Spotters Early (8:30 AM to 11:30 AM) (2)

Positioned at various locations on the course to identify race leaders for announcer.

 

Course Spotters Late (11:00 AM to 2:00 PM) (2)

Positioned at various locations on the course to identify race leaders for announcer.

 

Finish Line Marshalls Early (8:30 AM to 11:30 AM) (4)

Make sure that runners keep moving through the chute in their appropriate finish order. Assist runners in the “finish chute”. Provide top runners with medals as they leave the finish chute.

 

Finish Line Marshalls Late (11:00 AM to 2:00 PM) (4)

Make sure that runners keep moving through the chute in their appropriate finish order. Assist runners in the “finish chute”. Provide top runners with medals as they leave the finish chute.

 
1 of 4 slots filled
Dayle Cantrall
Dayle

Finish Line Water Station Early (8:30 AM to 11:30 AM) (2)

Hand out water to runners at the finish line and make sure water containers are full.

 
1 of 2 slots filled
Jenni Smethers

Finish Line Water Station Late (11:00 AM to 2:00 PM) (2)

Hand out water to runners at the finish line and make sure water containers are full.

 

Floater Early (8:30 AM to 11:30 AM) (2)

Placed as needed and provide bathroom breaks for others.

 

Floater Late (11:00 AM to 2:00 PM) (2)

Placed as needed and provide bathroom breaks for others.

 

Photographers (8:30 AM to 2:00 PM) (2)

Takes photos for BV website and advertising. Upload photos after meet.

 

Refreshment Coordinator(s) (2)

Purchases (or organizes bake-a-thon for donations) and organizes selling of refreshments (e.g., doughnuts, baked goods, juices) at the meet.

 

Refreshment Sales Early (8:00 AM to 11:00 AM) (6)

Sells refreshments (e.g.; doughnuts, baked goods, juices) at the meet.

 
1 of 6 slots filled
Kim Harvey

Refreshment Sales Late (11:00 AM to 2:00 PM) (6)

Sells refreshments (e.g.; doughnuts, baked goods, juices) at the meet.

 

School Check In (8:00 AM to 2:00 PM) (2)

Check in schools before meet begins. Determines cost per school based on number of athletes (teams) participating using pre-developed (by Coach U) EXCEL spreadsheet. Collects entry fees from coaches and marks paid.

 
1 of 2 slots filled
Dayle Cantrall
Dayle

Set Up Friday Before Meet (Time TBA) (10)

Assist the coaches in setting up equipment for the meet.

 
1 of 10 slots filled
Dayle Cantrall
James

Set Up Saturday Morning (6:00 AM to 9:00 AM) (6)

Assist the coaches in setting up equipment for the meet.

 

Snack Bar Set Up (6:00 to 8:00 AM) (6)

Help set up tables, tents and food.

 

Starting Line Coordinator (8:30 AM to 2:00 PM)

Determines at starting line prior to race whether teams and individuals have the appropriate race tags and determine number of athletes in each race. Take this information to the Finish Line Area after the start of each race.

 

Awards Table (9:30 AM to 2:00 PM) (2)

Handing out medals

 

Volunteer Coordinators (8:00 AM to 2:00 PM) (2)

Prior to meet, ensure positions are filled; check sign-up genius to ensure positions are being filled. Requires 1 boys’ team parent and 1 girls’ team parent. On meet day makes sure that all of the positions signed up for and directs volunteers

 
All slots filled
Tracy Eynon
Tim Eynon

Lead and Trail Bike Riders (4)

One volunteer leads runners while riding bike the other trails the last runner while on bike

 
1 of 4 slots filled
Dayle Cantrall
James, needs an electric bike!
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