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Magic in the Park XXV 2019

2019 Christian Brothers Gala Volunteers

***PLEASE NOTE***

*THE FIRST SEVERAL CATEGORIES' DATES/TIMES VARY. THEY MAY START IMMEDIATELY AND BE ONGOING UP UNTIL THE GALA. THE SIGN-UP GENIUS SYSTEM REQUIRED A DATE, SO WE PUT THAT DATE IN TO HOLD THE SLOT. YOU WILL BE CONTACTED BY A COMMITTEE CHAIRPERSON WITH SPECIFIC DATE/TIME DETAILS FOR YOUR CATEGORY, ONCE YOU HAVE SIGNED UP.  THE GALA TAKES PLACE ON THE CITY PARK CAMPUS AND ALL MEETINGS AND TIME SLOTS TAKE PLACE ON THE CITY PARK CAMPUS.

On Friday, November 15th, 2019, please join us for the CBS Gala! Our annual Gala is successful because of our VOLUNTEERS! Please sign up to be a part of this wonderful annual fundraiser sponsored by Christian Brothers Foundation and benefitting Christian Brothers School.  

The Gala has grown every year and has become our largest fundraiser. It is Parent-Driven and it takes YOUR help to make it a success. We greatly appreciate you volunteering your time. Thank you!

 

Carol Couvillion - Operations Executive/Gala Event Chair

Christian Brothers Foundation

Email: [email protected]

Office: 504-488-2802

FAX: 504-486-1053

Cell: 504-813-8780

 

 

 

Created by:   Carol Couvillion
 
Already signed up? You can change your sign up.

Available Slot Date (mm/dd/yyyy) Location Time (CST)

Correspondence - THANK YOU NOTES - done at your home

Writing Thank-you notes as gifts after the gala - we will get you the materials so you can write them over the Christmas break.

12/16/2019 (Mon) over Christmas break at home 
8:00am - 9:00pm (6)  
3 of 6 slots filled
Kim Smith
Cherie Albro
Jennifer Womble

Correspondence - Office Help - Ongoing Dates

Help with labels, visuals for auction boards, copy flyers, etc. to get ready for Gala night

11/07/2019 (Thu)  
   
1 slot filled - more available
Alissa Adam
12/16/2019 (Mon) at home 
8:00am - 9:00pm   

Solicitations - solicit gifts

Solicit gifts - deadline November 4

11/05/2019 (Tue)  
 (8)  
2 of 8 slots filled
Angela Tullier
Judith Graffeo
12/16/2019 (Mon) at home 
8:00am - 9:00pm (8)  

Solicitations - Follow Up Calls

Make follow-up calls to get items in by deadline

11/05/2019 (Tue)  
 (4)  
1 of 4 slots filled
Julie Nimmo
12/16/2019 (Mon) at home 
8:00am - 9:00pm (4)  

Solicitations - Pick up Gifts - NEEDED IMMEDIATELY!

Pick up gifts from donors in your area and deliver to school (Lakeview, Uptown, Metairie, Kenner, Gretna, Slidell/Northshore, River Ridge, etc.) *Please comment where you can pick up

11/04/2019 (Mon)  
 (2)  
11/05/2019 (Tue)  
 (2)  
11/06/2019 (Wed)  
 (2)  
1 of 2 slots filled
Alissa Adam
Metairie, Kenner, NOLA
11/07/2019 (Thu)  
 (2)  
11/08/2019 (Fri)  
 (2)  
1 of 2 slots filled
Alicia Bouchon
Metairie, Kenner, Destrehan
11/11/2019 (Mon)  
 (2)  
All slots filled
Loren Monahan
Alicia Bouchon
Metairie, Kenner, Destrehan, New Orleans
11/12/2019 (Tue)  
 (2)  
1 of 2 slots filled
Loren Monahan
11/13/2019 (Wed)  
 (2)  
1 of 2 slots filled
Loren Monahan
11/14/2019 (Thu)  
 (2)  
All slots filled
Loren Monahan
Catherine Lim
12/16/2019 (Mon) at home 
8:00am - 9:00pm (2)  

Decorations - Put out Lights in Gardens

Put out lights in the gardens by the Cultural Center - if raining, will try the next day

11/11/2019 (Mon) Cultural Center/Courtyard 
9:00am  (14)  
12/16/2019 (Mon) at home 
8:00am - 9:00pm (14)  

Decorations - Decorating CC- lunch will be provided both days

Set up of tables, chairs, linens, decorations - ALL DAY

11/14/2019 (Thu) Cultural Center 
9:00am - 3:00am   
4 slots filled - more available
Jennifer Laurent
Shannon Sarrat
Courtney Long
Ashley Runco
11/15/2019 (Fri) Cultural Center 
9:00am - 3:00am   
4 slots filled - more available
Amy Virga
Catherine Lim
Julie Steigner
I can work from 9:30-2
Ashley Runco
Have some free time today and tomorrow to assist in decorations
12/16/2019 (Mon) at home 
8:00am - 9:00pm   

Patron Party - Pick Up Supplies

Pick up supplies - week of gala

11/13/2019 (Wed)  
 (2)  
11/14/2019 (Thu)  
 (2)  
12/16/2019 (Mon) at home 
8:00am - 9:00pm (2)  

Donate Food for PP/Gala- board recognition deadline is November 8th !

Donate/Prepare Food for Patron Party and/or Gala

11/01/2019 (Fri)  
 (6)  
12/16/2019 (Mon) at home 
8:00am - 9:00pm (6)  

Solicit Sponsors/Underwriters - board recognition deadline is November 8 - ongoing dates

Solicit Sponsors/Underwriters to cover Gala expenses

11/01/2019 (Fri)  
 (4)  
12/16/2019 (Mon) at home 
8:00am - 9:00pm (4)  

GALA CEILING SET-UP - Men needed! Come when you can!

MEN NEEDED to move plywood and hang chandeliers. If we don't finish, we will need MEN again at 9:00 am on Wednesday.Food and beverages will be served!

11/12/2019 (Tue) Cultural Center 
4:00pm  (8)  
4 of 8 slots filled
Ray Radetich
man in charge!
Chris Laiche
Larry Smith
Robert Laurent
12/16/2019 (Mon) at home 
8:00am - 9:00pm (8)  

GALA SET-UP - Hang lights outside

9:00 am -- Help hang lights outside - lots and lots of lights to put out - if rained out, we will work on Wednesday, Nov 13

11/11/2019 (Mon) courtyard/cultural center 
9:00am  (12)  
1 of 12 slots filled
Loren Monahan
12/16/2019 (Mon) at home 
8:00am - 9:00pm (12)  

GALA SET-UP CULTURAL CENTER

Set up tables, bars, etc.

11/14/2019 (Thu) Cultural Center 
10:00am - 3:00am   
12/16/2019 (Mon) at home 
8:00am - 9:00pm   

GALA SET-UP OF AUCTION TABLES/GIFTS

Bring in auction gifts and organize auction boards

11/14/2019 (Thu) Cultural Center 
10:00am - 3:00am (6)  
1 of 6 slots filled
Loren Monahan
11/15/2019 (Fri) Cultural Center 
9:00am - 3:00am (6)  
2 of 6 slots filled
Loren Monahan
Gina Nguyen
12/16/2019 (Mon) at home 
8:00am - 9:00pm (6)  

Food Pickups at 16 Restaurants!! 2 on Thursday, 8 on Friday!

Pick up food items from restaurants - need people to go all over town - we send 2 people together

11/14/2019 (Thu)  
 (10)  
11/15/2019 (Fri)  
 (10)  
12/16/2019 (Mon) at home 
8:00am - 9:00pm (10)  

Solicitations

Assist Solicitations Chairmen with input (entering gifts on the website, labeling, helping build boards for website)

11/06/2019 (Wed)  
 (3)  
11/07/2019 (Thu)  
 (3)  
11/14/2019 (Thu)  
 (3)  
12/16/2019 (Mon) at home 
8:00am - 9:00pm (3)  

Patron Party CHECK-IN Table

Work check-in table at Patron Party. give out patron gifts

11/15/2019 (Fri) Patron Party 
6:30pm - 8:00pm (8)  
3 of 8 slots filled
Scott Smith (2)
Alicia Smith
Caress Roberts
12/16/2019 (Mon) at home 
8:00am - 9:00pm (8)  

Gala/Auction CHECK-IN Table

Work check-in table at Gala/Auction

11/15/2019 (Fri) Auction/Gala 
8:00pm - 9:00pm (8)  
9:00pm - 10:00pm (8)  
12/16/2019 (Mon) at home 
8:00am - 9:00pm (8)  

Vacation Raffle/Tuition Raffle Table

Sell tickets for Vacation and Tuition Raffles

11/15/2019 (Fri) Auction/Gala 
8:00pm - 9:00pm (2)  
9:00pm - 10:00pm (2)  
10:00pm - 11:00pm (2)  
12/16/2019 (Mon) at home 
8:00am - 9:00pm (2)  

Auction Boards - Check receipts from bidders and distribute auction items

We need 1 person per CLOSED table to help make sure bidders get the correct item.

11/15/2019 (Fri) Auction/Gala 
10:00pm - 11:00pm (6)  
11:00pm - 12:00am (6)  
12/16/2019 (Mon) at home 
8:00am - 9:00pm (6)  

Break-Down/Pack-Up - Ladies and Men needed

PLEASE HELP! Pack items for storage, prepare rentals for pick-up, move unclaimed auction items - classrooms will need to be cleaned out for Monday classes - can bring high school kids to help and we will give them service hours!

11/16/2019 (Sat)  
10:00am    
1 slot filled - more available
Brandon Haynes
12/16/2019 (Mon) at home 
8:00am - 9:00pm   

GALA/AUCTION NIGHT STANDBY

Fill-in for late workers or no shows - runner

11/15/2019 (Fri) Auction/Gala 
8:00pm - 12:00am (8)  
1 of 8 slots filled
Jennifer Womble
12/16/2019 (Mon) at home 
8:00am - 9:00pm (8)  

Anywhere Needed and volunteers that have not signed up for a specific slot yet

Will receive emails when help is needed by any group

11/15/2019 (Fri)  
   
12/16/2019 (Mon) at home 
8:00am - 9:00pm   

CBF Board Reps

12/16/2019 (Mon) at home 
8:00am - 9:00pm   

2019 Committee Chairs

10/14/2019 (Mon)  
   
16 slots filled - more available
Anjanette Tournillon
Christy Kropp
Lisa Devlin
Cindy Mandina
Food Chairman
Valrie Amato
Solicitation Chair
Carrey Britsch
Decorating Co-Chair
Emily Francingues
Decorating Co-Chair
Colette Sterbcow
Patron Party Co-Chair
Elizabeth Traina
Falcon Mega Packages Chairman
Amy Piacun
Patron Party Co-Chair
Gretchen McDaniel
Sign Up Genius Chairman
Ray Radetich
Fd Bd Co-Chair
Joe Taranto
Fd Bd Co-Chair
Steve Pettus
Food with Mandina
Chris Laiche
Sponsor/Underwriting Chairman
Ken Zito
Libations Chairman
12/16/2019 (Mon) at home 
8:00am - 9:00pm   

Patron Party Set-Up

Patron Party Set up in Courtyard

11/15/2019 (Fri) Courtyard 
11:00pm - 3:00pm   
12/16/2019 (Mon) at home 
8:00am - 9:00pm   

Decorating - Lunch and beverages will be served

decorate CC, Courtyard, registration tables, outside if necessary

11/14/2019 (Thu) Cultural Center 
9:00am - 3:00pm   
12/16/2019 (Mon) at home 
8:00am - 9:00pm   

Class Projects and Office Help

Help label, frame, etc. projects when they come in - help in office with raffle tickets, etc.

10/30/2019 (Wed) Carol's office - any day - any time 
 (4)  
2 of 4 slots filled
Loren Monahan
Judy Abadin
12/16/2019 (Mon) at home 
8:00am - 9:00pm (4)  

Falcon Mega Packages

Work Falcon Mega Packages Table

11/15/2019 (Fri) Auction/Gala 
8:00pm - 9:00pm (2)  
9:00pm - 10:00pm (2)  
10:00pm - 11:00pm (2)  
12/16/2019 (Mon) at home 
8:00am - 9:00pm (2)  

Balloon Pop

Work Balloon Pop board - 2 people at a time

11/15/2019 (Fri) Auction/Gala 
8:00pm - 9:00pm (2)  
All slots filled
Loren Monahan
Renee Hemel
9:00pm - 10:00pm (2)  
All slots filled
Heather Pou
Shannon Smith
10:00pm - 11:00pm (2)  
12/16/2019 (Mon) at home 
8:00am - 9:00pm (2)  
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