Wascana Rhythmic Gymnastics Club

WRGC Invitational 2019

WRGC is excited to host our annual RG Invitational again this year.  Rhythmic Gymnastics Clubs across Western Canada will be invited to attend this competition.  We anticipate between 500-800 people in attendance including athletes, coaches, family, friends and members of the public.

WRGC INVITATIONAL
March 2-3, 2019
City of Regina Fieldhouse

It takes many volunteers to help run this 2 day event to make it a success for our athletes.  Please consider volunteering your time.  This is a great opportunity for WRGC Families to receive their volunteer credit towards commitment hours.

Date: 03/02/2019 (Sat.)

Location: City Of Regina Fieldhouse
1717 Elphinstone St, Regina, SK S4N 0A1

Created by:   Lana Currie-Lingelbach
 
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Invitational Coordinator *30 hrs

 
Lana Currie-Lingelbach
Laila Lingelbach

Registration Coordinator *6 hours

• Work with WRGC Registrar and WRGC treasurer to collect and record athlete registrations and registration fees • Ensure chief scorer has all registrations

 
Sara Toth
Rosie Toth

Awards Coordinator *6 hours

• Price out and order awards based on a budget • Organize and prepare all awards for event• Organize the medals per level and have them ready to give out at awards ceremonies • Help present awards during the event

 
Tatum Cruise
Dylan Cruise-Elsner

Decorations Coordinator *6 hours

• Coordinate the decorations and set up for the event • Organize volunteers to decorate: Judges Table, Podium , Athlete entrance arch, Admissions table • Hang/Display sponsorship signs

 
Ghada Aboeldahab
Jana Aboeldahab

Chief Scorer *15 hours

• Work with Registration Coordinator to set up scoring program on lap top for both competitive and rhythm cat portion of event • Create rotation orders • Create chit sheets for judges • Ensure that the Judging Scorer volunteers are trained

 

Electronic Equipment Coordinator *6 hrs

• Set up stereo system and computer/projector/printer for scoring and test prior to event both days • Pick up/return stereo system from B sharp music

 
Raymond Meng
Teresa M.

Music Coordinator *6 hrs

• Borrow lap top from Gym Sask • Compile athlete music onto laptop in order of performance • Download O’Canada for opening ceremonies, back ground music, music for athlete march and award ceremonies.

 
Gali Khinochuk
Sharlene Khinochuk

Fundraising Coordinator *6 hrs

• Work with Coordinator to decide on any fundraising initiatives at event and take the lead on organizing ie. Stuffy/flower sales, 50/50, door prize, raffle baskets • Work with Grant Manager to apply for any the raffle licenses and follow up reports

 

Program Lead *6 hrs

• Work with Coordinator to prepare and print event program • Create copies of rotation for: each judge, secretary judges, the announcer, music table, floor marshal, coaches • Create a sponsorship display board for the admissions table

 
Lisa Bailey
Ella Bailey

Judging Coordinator *15 hrs

• Arrange for judges, line judges and other officials • Organize and copy scripts and prepare for head judge • Photocopy judging material (chit sheets, recap forms) • Help with rotation schedule.

 

Athlete Gifts Coordinator *4hrs

organize the athlete gifts (research ideas on a budget, order and hand out at competition)

 
Raymond Meng
Teresa M.

Hospitality Coordinator *15 hours

• Coordinate judges/coaches snacks and meals for event • Request food items/supplies donations and purchase items as needed • Prepare food for two day event • Arrange for water/candy for judges table • Set up and clean up for both days

 
Josee and Tim O'Blenis
Genieva and Lily

Carpet/Podium Lead *6 hrs

• Responsible for coordinating the logistics of transporting all mats and the awards podium to/from the venue. • Arrange for truck rental if required. • Responsible for bringing vacuums and extension cords

 

Awards Presenter *2 hrs Saturday Morning

• Assist the Coordinator to organize and hand out awards

 

Awards Presenter *2 hrs Saturday Afternoon

• Assist the Coordinator to organize and hand out awards

 

Awards Presenter *2 hrs Sunday Morning

• Assist the Coordinator to organize and hand out awards

 

Awards Presenter *2 hrs Sunday Afternoon

• Assist the Coordinator to organize and hand out awards

 

Judging Secretary/Scorer *4 hrs Saturday Morning (2)

• Secretary sorts judges’ chits and works with the scorer to enter scores • Enter scores during the event and display scores • Print results for posting and copy to awards coordinator

 

Judging Secretary/Scorer *4 hrs Saturday Afternoon (2)

• Secretary sorts judges’ chits and works with the scorer to enter scores • Enter scores during the event and display scores • Print results for posting and copy to awards coordinator

 
1 of 2 slots filled
Brendan Bailey
Ella Bailey

Judging Secretary/Scorer *4 hrs Sunday Morning (2)

• Secretary sorts judges’ chits and works with the scorer to enter scores • Enter scores during the event and display scores • Print results for posting and copy to awards coordinator

 

Judging Secretary/Scorer *4 hrs Sunday Afternoon (2)

• Secretary sorts judges’ chits and works with the scorer to enter scores • Enter scores during the event and display scores • Print results for posting and copy to awards coordinator

 

Music Shift *4 hrs Saturday Morning

• Ensure music is in order of the rotation • Play music for each routine (start once athlete has gotten into their ready pose) • Play ceremony music if required

 
Myriam Ben Nageur
Sara-Marie Barry

Music Shift *4 hrs Saturday Afternoon

• Ensure music is in order of the rotation • Play music for each routine (start once athlete has gotten into their ready pose) • Play ceremony music if required

 
Myriam Ben Nageur
Sara-Marie Barry

Music Shift *4 hrs Sunday Morning

• Ensure music is in order of the rotation • Play music for each routine (start once athlete has gotten into their ready pose) • Play ceremony music if required

 
Chelsea Rainbird
Emma Rainbird

Music Shift *4 hrs Sunday Afternoon

• Ensure music is in order of the rotation • Play music for each routine (start once athlete has gotten into their ready pose) • Play ceremony music if required

 

First Responder *4 hrs Saturday Morning

• Requires nursing, medical or similar background on site at all times to respond to medical emergencies if they arise. • Must have a working cell phone, know where to find bagged ice and have access to a stocked emergency first aid kit

 

First Responder *4 hrs Saturday Afternoon

• Requires nursing, medical or similar background on site at all times to respond to medical emergencies if they arise. • Must have a working cell phone, know where to find bagged ice and have access to a stocked emergency first aid kit

 

First Responder *4 hrs Sunday Morning

• Requires nursing, medical or similar background on site at all times to respond to medical emergencies if they arise. • Must have a working cell phone, know where to find bagged ice and have access to a stocked emergency first aid kit

 

First Responder *4hrs Sunday Afternoon

• Requires nursing, medical or similar background on site at all times to respond to medical emergencies if they arise. • Must have a working cell phone, know where to find bagged ice and have access to a stocked emergency first aid kit

 

Floor Marshal *4 hrs Saturday Morning

• Work with the coaches/athletes in warm up area to ensure rotation is running smoothly • Oversee the equipment measuring (table and scale provided) • Ensure only athletes/coaches are in warm up area

 
Lisa Bailey
Ella Bailey

Floor Marshal *4 hrs Saturday Afternoon

• Work with the coaches/athletes in warm up area to ensure rotation is running smoothly • Oversee the equipment measuring (table and scale provided) • Ensure only athletes/coaches are in warm up area

 

Floor Marshal *4 hrs Sunday Morning

• Work with the coaches/athletes in warm up area to ensure rotation is running smoothly • Oversee the equipment measuring (table and scale provided) • Ensure only athletes/coaches are in warm up area

 
Lisa Bailey
Ella Bailey

Floor Marshal *4 hrs Sunday Afternoon

• Work with the coaches/athletes in warm up area to ensure rotation is running smoothly • Oversee the equipment measuring (table and scale provided) • Ensure only athletes/coaches are in warm up area

 

Lines Volunteer *4 hrs Saturday Morning (2)

• Watch each gymnast and their apparatus to determine if they go out of bounds • Fill out chit with any deductions and hand to coordinating judge

 
1 of 2 slots filled
Chelsea Rainbird
Emma Rainbird

Lines Volunteer *4 hrs Saturday Afternoon (2)

• Watch each gymnast and their apparatus to determine if they go out of bounds • Fill out chit with any deductions and hand to coordinating judge

 
1 of 2 slots filled
Nadiya Frew
Kamilla Frew

Lines Volunteer *4 hrs Sunday Morning (2)

• Watch each gymnast and their apparatus to determine if they go out of bounds • Fill out chit with any deductions and hand to coordinating judge

 
1 of 2 slots filled
Nadiya Frew
Kasandra Frew

Lines Volunteer *4 hrs Sunday Afternoon (2)

• Watch each gymnast and their apparatus to determine if they go out of bounds • Fill out chit with any deductions and hand to coordinating judge

 

Admissions Table *4 hrs Saturday Morning

• Take admissions and hand out programs • Check in volunteers and direct them to their area/lead coordinator

 

Admissions Table *4 hrs Saturday Afternoon

• Take admissions and hand out programs • Check in volunteers and direct them to their area/lead coordinator

 

Admissions Table *4 hrs Sunday Morning

• Take admissions and hand out programs • Check in volunteers and direct them to their area/lead coordinator

 

Admissions Table *4 hrs Sunday Afternoon

• Take admissions and hand out programs • Check in volunteers and direct them to their area/lead coordinator

 

Fundraising Table Volunteer *4 hrs Saturday Morning

• Work at the fundraising table selling Stuffy/flower sales, 50/50, door prize, raffle baskets etc

 

Fundraising Table Volunteer *4 hrs Saturday Afternoon

• Work at the fundraising table selling Stuffy/flower sales, 50/50, door prize, raffle baskets etc

 

Fundraising Table Volunteer *4 hrs Sunday Morning

• Work at the fundraising table selling Stuffy/flower sales, 50/50, door prize, raffle baskets etc

 

Fundraising Table Volunteer *4 hrs Sunday Afternoon

• Work at the fundraising table selling Stuffy/flower sales, 50/50, door prize, raffle baskets etc

 

Carpet Vacuum Volunteer *4 hrs Saturday and Sunday (2)

• Vacuum the practice and competition carpets prior to the start and at the end of the competition

 

Announcer *4 hrs Saturday Morning

• Follow announcer script prepared by Coordinator to recognize sponsors, make event announcements, introduce athlete rotations and awards ceremony

 

Announcer *4 hrs Saturday Afternoon

• Follow announcer script prepared by Coordinator to recognize sponsors, make event announcements, introduce athlete rotations and awards ceremony

 

Announcer *4 hrs Sunday Morning

• Follow announcer script prepared by Coordinator to recognize sponsors, make event announcements, introduce athlete rotations and awards ceremony

 

Announcer *4 hrs Sunday Afternoon

• Follow announcer script prepared by Coordinator to recognize sponsors, make event announcements, introduce athlete rotations and awards ceremony

 

Runners *4 hrs Saturday Morning (2)

• This is a good job for a gymnast (at least 9 years old) • Sits behind the judges and passes chits to the coordinating judge

 

Runners *4 hrs Saturday Afternoon (2)

• This is a good job for a gymnast (at least 9 years old) • Sits behind the judges and passes chits to the coordinating judge

 

Runners *4 hrs Sunday Morning (2)

• This is a good job for a gymnast (at least 9 years old) • Sits behind the judges and passes chits to the coordinating judge

 

Runners *4 hrs Sunday Afternoon (2)

• This is a good job for a gymnast (at least 9 years old) • Sits behind the judges and passes chits to the coordinating judge

 

Movers *2 hrs Friday Evening (4)

• work with Carpet and Podium Lead to move carpets and podium

 

Movers *2 hrs Sunday Evening (4)

• work with Carpet and Podium Lead to move carpets and podium

 

Set Up Crew *2 hrs (6)

• help set up competition Saturday early morning

 

Take Down Crew *2 hrs (6)

• help take down after competition Sunday evening

 

Videographer *12 hrs

Coordinate the video recording of all athlete routines; book video equipment rental if needed; set up and take down equipment at event; train volunteers to use the equipment; upload video onto a WRGC You Tube channel after event

 

Video Recorder *4 hrs Saturday Morning

Monitor the video camera sitting on a tripod. Record each session of routines.

 

Video Recorder *4 hrs Saturday Afternoon

Monitor the video camera sitting on a tripod. Record each session of routines.

 

Video Recorder *4 hrs Sunday Morning

Monitor the video camera sitting on a tripod. Record each session of routines.

 

Video Recorder *4 hrs Sunday Afternoon

Monitor the video camera sitting on a tripod. Record each session of routines.

 


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