Why Racing Events local contacts

Couve Clover Run March 22, 2020 Volunteer Signup

This fun, festive St. Paddy's day themed event requires a ton of volunteers so if you can recruit friends, family, companies, churches, or sports teams to help that would be extremely helpful. They will get front row seats to all the action! We ask all volunteers to dress up in green-themed costumes if possible to add to the fun festivities.

In addition, our events offer a terrific fundraising opportunity for a club/organization (non-profit) and a fun, inspiring way to encourage and support the athletes that participate in these events. Under our fundraising program, $20-$25 will be donated to the non-profit organization for each volunteer 4-6+hour shift depending on our needs. All the volunteers will also get race food, a t-shirt and be able to enjoy the post-race festivities.

We typically need about 100 volunteers per day for most events with tasks such as water stations, course marshals, food prep, finish line, set up and clean up. It's entirely possible you will need to drive your vehicle to get to your position on the course or in the process of set up and tear down, so please plan accordingly. Sometimes carpooling sounds like a great idea until you realize your group signed up for positions that are spread out over the course and really needed more vehicles to get around and be on time. Keep that in mind when signing up and deciding how to get to the event on race day.

Review the volunteer assignments, sign up for the task and time that works best for you and we'll reach out to you with details as we get closer to the event. Please only signup for the tasks and the number of volunteers that you know you can commit to. If you have any questions, please contact [email protected]

* NOTE* Please know that we try our hardest to keep all volunteers in the positions they originally request however, if critical race positions haven't been filled by race morning we may ask you fill in a key position. Thank you so much, we couldn't do it without you!

Created by:   Brianna McMillan
 
Already signed up? You can change your sign up.

Date (mm/dd/yyyy) Location Time (PDT) Available Slot
03/18/2020 (Wed.) WHY Racing, 2310 East 2nd Street, Suite A 98661  5:00pm - 9:00pm  

Goody Bag Stuffing (20)

Open boxes of medals, t-shirts and other race preparation materials. Organize materials as per the manager’s directions (i.e. t-shirts by size, stuff goody bags, organize medals).

 
All slots filled
Charlene Bluth
Elisa Turner
Jenni Kumanchik
Linda LeBard (17)
HeLa HOSA
03/21/2020 (Sat.) Foot Traffic, 305 SE Chaklov Drive, 98683 8:00am - 1:30pm  

Packet Pickup (4)

Find the correct Registration Packet for each athlete. Verify information. Locate the right size of tee-shirt for each athlete, as noted on athlete’s bib. Shirts are gender specific, so look for M or F and size.

 
3 of 4 slots filled
Charlene Bluth
Elisa Turner
Jenni Kumanchik
1:00pm - 6:30pm  

Packet Pickup (4)

Find the correct Registration Packet for each athlete. Verify information. Locate the right size of tee-shirt for each athlete, as noted on athlete’s bib. Shirts are gender specific, so look for M or F and size.

 
1 of 4 slots filled
Margaret Hill
03/22/2020 (Sun.) 800 Main Street Downtown Vancouver, Check in at Volunteer Check-in  6:00am - 12:00pm  

Finish Line Set up (10)

Help decorate venue and finish line area prior to race. Once the race starts, you will be positioned at a nearby, short duration Course Marshall location.

 

Garbage and Cleaning (4)

Garbage/Recycling/Organization

 

Volunteer Check-in Support (2)

Assist Volunteer Director to assure all volunteers understand where they are going, what they are doing and have received their gift. Be ready to problem solve. Must be available to discuss race logistics with Volunteer Director prior to race..

 
6:30am - 12:00pm  

Packet Pick Up/T-shirt Swap (6)

Find the correct Registration Packet for each athlete. Verify information. Locate the right size of tee-shirt for each athlete, as noted on athlete’s bib. Shirts are gender specific, so look for M or F and size. Help in other areas once race starts.

 
7:00am - 1:00pm  

Food Prep and Serving (6)

Help to wash, cut and prep food for the athletes. Help to serve food for the athletes. Required 16 years and older.

 

Bag Check in (3)

Check in and check out athletes bags.

 
8:00am - 2:00pm  

Finish Line Support (15)

Hand out medals and water bottles and congratulate all finishers. Assist with the organization medals and water bottles.

 

Lead Cyclists (3)

Responsible for leading the top 3, 7 & 10 mile runners through the course. Communicate any issues with Race Directors. Once first place runner has finished, to continue sweeping the course providing support. Must ride course prior to race.

 
1 of 3 slots filled
Jenni Kumanchik
Want to ride 10 mile route

Water Station #1 - On Columbia Drive waterfront path at Confluence Bridge entrance (20)

Organize water, energy drink and gels for athletes. Hand out water, energy drink & gel for athletes. Cheer on athletes.

 
All slots filled
David Hubberts (20)
Clark County Youth Lacrosse

Water Station #2 - Beaches Parking Lot (15)

Organize water, energy drink and gels for athletes. Hand out water, energy drink & gel for athletes. Cheer on athletes.

 
All slots filled
Tamara Wines-Rooper
Tamara Wines-Rooper (14)

Water Station #3 - On Waterfront pathway in front of Water Resource center (10)

Organize water, energy drink and gels for athletes. Hand out water, energy drink & gel for athletes. Cheer on athletes.

 

Course Marshal - Must be able to drive to location and be 16 years or older.

Volunteer #1 – at Evergreen and Library parking entrance to assure no vehicles enter Evergreen roadway until last walker passes. Then can be reassigned to another task. This will be 30 min max station

 

Course Marshal - Must be able to drive to location and be 16 years or older.

Volunteer #2 - Evergreen & Anderson. To assure no vehicles under Evergreen Roadway until last walker passes. This volunteer needs to be reassigned as this task will only require about 30 min max.

 

Course Marshal - Must be able to drive to location and be 16 years or older.

Volunteer #3 at Officers Row & Fort Vancouver Way directing runners to turn right onto Fort Vancouver Way. This volunteer can be reassigned.

 

Course Marshal - Must be able to drive to location and be 16 years or older.

Volunteer #4 south of round-about at Fort Vancouver Way and Anderson directing runners to continue straight on Fort Vancouver Way. Assure no vehicles go through barricade. This volunteer can be reassigned.

 

Course Marshall. Must be 16 years or older and be able to drive to location.

Volunteer #5 Fort Vancouver Way and McClellan to direct runners to keep going straight on Fort Vancouver Way down the hill and assure no vehicles go through barricades. This volunteer can then be quickly reassigned (Approx 30 minutes)

 

Course Marshall. Must be 16 years or older and be able to drive to location.

Volunteer #6 Fort Vancouver Way and Hathway to direct runners to keep going straight on Fort Vancouver Way down the hill and assure no volunteers go through the barricades. This volunteer can then be quickly reassigned (Approx 25 minutes)

 

Course Marshal - Must be able to drive to location and be 16 years or older. (2)

Volunteer #7 & #8 at 5th Ave Fort Vancouver road and entrance to path towards Confluence Bridge - directing runners to turn left onto 5th and right onto the Confluence Bridge Trail. Can be assigned to another task.

 

Course Marshall - Must be able to drive to location and be 16 years and older (4)

Volunteer #9a/b/c/d At Columbia & Confluence Bridge Entrance - Very loud volunteers (at least 2) with large signs directing 3 mile runners to turn Right & 7/10 mile runners to turn Left – Direct all returning runners to continue west along waterfront

 

Course Marshall - Must be able to drive to location and be 16 years and older

Volunteer #10 – At waterfront trailhead that separates Beaches and McMenamins – Directing coming runners North from waterfront along the path that runs b/w Beaches and McMenamins and finishing runners back onto pathway heading west

 

Course Marshall - Must be able to drive to location and be 16 years and older

Volunteer #11a – helping keep runners safe on path in Beaches parking lot and ensuring cones are in place so cars do not pull onto path

 

Course Marshall. Must be 16 years or older and be able to drive to location.

Volunteer #11b - Inside Beaches parking lot. Keeping athletes safe from vehicles. Cheering on athletes

 

Course Marshall - Must be able to drive to location and be 16 years and older

Volunteer #12 – at end of Beaches pathway (SE Columbia River Drive) –Directing runners right/east along Columbia River Drive and finishing runners left back onto riverfront pathway

 

Course Marshall - Must be able to drive to location and be 16 years and older

Volunteer #13 – at corner of SE Columbia River Drive & Columbia Shores Blvd. (right in front of Beaches)– Directing runners to run behind Homewood hotel and finishing runners to head back onto river front pathway

 

Course Marshall - Must be able to drive to location and be 16 years and older

Volunteer #14 – at corner of Columbia Way and Homewood Suites path behind hotel – Directing runners to turn right (East) on Columbia Way and returning runners to turn left (south) back behind hotel and back towards waterfront path

 

Course Marshall - Must be able to drive to location and be 16 years and older (2)

Volunteer #15a & #15b – 2 loud volunteers at Columbia Way and Victory directing 7 milers to turn around in inside cone lane and 10 milers to continue running East. Be sure to get flashing light, mega phone and posters from Race Director.

 

Course Marshall - Must be able to drive to location and be 16 years and older

Course Marshall #16 - At Marine Park & Columbia - helping direct east bound runners onto Marine Park trail and returning runners onto Columbia to head back west on North side of road.

 

Course Marshall - Must be able to drive to location and be 16 years and older

Volunteer #17 – Turn runners around prior to the spit/jetty in front of office buildings.

 

Course Marshall - Must be able to drive to location and be 16 years and older

Volunteer #18 – At Columbia & Columbia Way at Warehouse 23 - Directing Runners to turn left staying on the sidewalk. Must be in place by 9 am until final finisher passes

 

Course Marshall - Must be able to drive to location and be 16 years and older

Volunteer #19 – At Columbia Way & Ester directing runners to turn Left and stay on the sidewalk. Must be in place by 9 am until final finisher passes

 

Course Marshall - Must be able to drive to location and be 16 years and older

Volunteer #20 – At Grant and access road (adjacent to train tracks)– Directing Runners to Turn Left onto Grant. Must be in place by 9:10 am until final finisher passes

 

Course Marshall - Must be able to drive to location and be 16 years and older

Volunteer #21 – at Grant & 6th assuring runners safely cross road and continue heading north on Grant on the sidewalk path. Assuring vehicles don’t go through barricades.

 

Course Marshall - Must be able to drive to location and be 16 years and older

Volunteer #22 – At Grant & 8th street - Directing runners to cross 8th and Turn Left at 8th Street. Must be in place by 910 am until final finisher passes

 

Course Marshal - Must be able to drive to location and be 16 years or older.

Volunteer #23– At 8th and Harney street - Directing runners to turn right at Harney. Must be in place by 910 am until final finisher passes at around 12:30 pm

 

Course Marshal - Must be able to drive to location and be 16 years or older.

Volunteer #24 – At Harney and Evergreen - Directing runners to turn right onto Evergreen. Must be in place by 910 am until final finisher passes

 

Course Marshal - Must be able to drive to location and be 16 years or older.

Volunteer #25 – At Main & Evergreen- Directing Runners to turn right back to finish line. Must be in place by 9:10 am until final finisher passes

 

10 mile Sweeper - Must be able to ride course prior to race day

To walk with the last finisher, pick up sticky arrows and alert course marshalls once they can be relieved. Do not remove sticky arrows or relieve volunteers prior to Appletree since 5K athletes on their way.

 

5K Sweeper - Must ride the course prior to race day

To walk with the last 5K athlete and to alert volunteers only to the AppleTree that the last 5K athlete has passed. To pickup sticky arrows only from the start to the AppleTree. Do not relive volunteers or remove sticky arrows past AppleTree.

 

Beer Pourer / Monitor (4)

21 years and older with Pourer/Liquor Permit/Licence. Organize and distribute beer. Check ID and monitor access into beer garden. Collect Beer tickets.

 

Sing National Anthem

Sing National anthem before the start of the race

 

Concierge (4)

Directing athletes where to go for PPU, Registration, Gear Check, Food, Beer, Massage etc. Have these 4 volunteers spread out along Main Street with one at 8th, one at 9th and 2 in front of the Church/Main Event area

 
1 of 4 slots filled
Lance Carter
At the bottom of the Confluence Bridge at Columbia in front of Who Song & Larry's  9:00am - 12:00pm  

Cheering on Course (10)

Reserved for groups like cheer teams

 
800 Main Street Downtown Vancouver, Check in at Volunteer Check-in  9:00am - 1:00pm  

Tshirt Swap (2)

To assist with swapping athlete tshirts if sizes allow. To complete t-shirt and medal inventory at the end of the day.

 

Massage Therapists

To provide massage services to runners once they finish their race. Must be registered therapists and/or students in a massage therapy program.

 

Stretching Station Post-Race

Must be a personal trainer or student in a personal training program. Will help stretch the athletes after the race.

 

Cheer Group (10)

Spread out along the new waterfront area at each junction to keep them on the path along Waterfront Way past Grant and until they turn right at the Access road adjacent to the train tracks. Last pair of cheerleaders at Waterfront way and access road.

 

Cheer Group (10)

Cheerleading group at each intersection along Evergreen from Harney, Esther, Daniel,Franklin, Columbia & Washington cheering the athletes on and assuring they continue straight towards the finish line. Split the group up into a couple at each intersection

 
In Beaches parking lot and behind Homewood Suites Hotel.   9:00am - 1:00pm  

Cheering on Course (10)

Reserved for groups like cheer teams

 
800 Main Street, Downtown Vancouver  11:00am - 2:00pm  

Clean up (10)

Assist with tearing down and cleaning up the venue. Heavy lifting will be required. Must be 16 years and older.

 
800 Main Street Downtown Vancouver, Check in at Volunteer Check-in   12:00pm - 4:00pm  

Clean Up In Union Chapel

Picking up trash and making sure Union Chapel looked how it did before the race.

 


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