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37th Annual Hagg Lake Triathlon & Duathlon July 20-21, 2019 Volunteer Signup

This is one of the longest running triathlons in the Pacific NW at an incredibly beautiful venue!  It requires a ton of volunteers so if you can recruit friends, family, companies, churches, or sports teams to help that would be extremely helpful. They will get front row seats to all the action.


Our events offer a terrific fundraising opportunity for a club/organization (non-profit) and a fun, inspiring way to encourage and support the athletes that participate in these events. Under our fundraising program, $20-$25 will be donated to the non-profit organization for each volunteer 4-6+hour shift depending on our needs. All the volunteers will also get a shirt and be able to enjoy the post-race festivities including food & beverages.

We typically need about 100 volunteers per day for most events with tasks such as water stations, course marshals, food prep, finish line, set up and clean up. It's entirely possible you will need to drive your vehicle to get to your position on the course or in the process of set up and tear down, so please plan accordingly. Sometimes carpooling sounds like a great idea until you realize your group signed up for positions that are spread out over the course and really needed more vehicles to get around and be on time. Keep that in mind when signing up and deciding how to get to the event on race day.

Review the volunteer assignments, sign up for the task and time that works best for you and we'll reach out to you with details as we get closer to the event.  If you have any questions, please contact [email protected]

*NOTE* Please know that we try our hardest to keep all volunteers in the positions they originally request however, if critical race positions haven't been filled by race morning we may ask you fill in a key position. Thank you so much, we couldn't do it without you!

Created by:   Brianna McMillan
 
Already signed up? You can change your sign up.

Date (mm/dd/yyyy) Location Time (PST) Available Slot
07/17/2019 (Wed.) WHY Racing Warehouse, 2310 E 2nd St, Vancouver, WA 98661  5:00pm - 8:00pm  

Goody Bag Stuffing (15)

Open boxes of medals, t-shirts and other race preparation materials. Organize materials as per the manager’s directions (i.e. t-shirts by size, stuff goody bags, organize medals).

 
7 of 15 slots filled
Charlene Bluth
Elisa Turner
Due to work and traffic I may be a little late.
Jenni Kumanchik
Kelly Ilagan-Ng (3)
Margaret Hill
07/19/2019 (Fri.) Foot Traffic, Westside Location - 13306 NW Cornell Rd, 97229 8:00am - 1:15pm  

Packet Pickup (5)

Find the correct Registration Packet for each athlete. Verify information. Locate the right size of tee-shirt for each athlete, as noted on athlete’s bib. Shirts are gender specific, so look for M or F and size.

 
1 of 5 slots filled
Jenni Kumanchik
Henry Hagg Lake State Park Gaston, Oregon Outside Forest Grove  9:00am - 5:00pm  

Set Up (10)

Assist crew in setting up transtion, finish line and course. Heavy lifting involved and hours of physical activity.

 
Foot Traffic, Westside Location - 13306 NW Cornell Rd, 97229 1:00pm - 7:15pm  

Packet Pickup (5)

Find the correct Registration Packet for each athlete. Verify information. Locate the right size of tee-shirt for each athlete, as noted on athlete’s bib. Shirts are gender specific, so look for M or F and size.

 
07/20/2019 (Sat.) Henry Hagg Lake State Park Gaston, Oregon Outside Forest Grove  5:45am - 1:45pm  

Transition security - Must be 18 years and older (3)

Check bikes to bibs and ensure only athletes are allowed in the area. Help direct athletes through transition as needed.

 
1 of 3 slots filled
Becky Rogerson
Henry Hagg Lake Boat Ramp & Recreation Area C 6:00am - 12:00pm  

Packet Pick Up/Tshirt Swap (4)

Find the correct Registration Packet for each athlete. Verify information. Locate the right size of t-shirt for each athlete, as noted on athlete’s bib. Shirts are gender specific, so look for M or F and size. Help organize area & T-shirt swap post race.

 
2 of 4 slots filled
Edgar Sanchez Fausto
Debby Garman

Volunteer Check-in Support (2)

Assist Volunteer Director to assure all volunteers understand where they are going, what they are doing and have received their gift. Be ready to problem solve. Must be available to discuss race logistics with Volunteer Director prior to race.

 

Body Marking & Food Prep/Serving (10)

Mark the athletes for their events based on instructions available at the venue then assist with prepping food for the athletes and serving once they finish racing.

 

Body Marking & Finish Line Help (10)

Mark the athletes for their events based on instructions available at the venue then assist at the finish line with handing out medals and water to finishers and removing timing chips.

 
Henry Hagg Lake State Park Gaston, Oregon Outside Forest Grove  6:30am - 11:45am  

Relay Team Coordinator, Transition Flow & Security - Must be adult

Need strong but positive personalities – make sure relay athletes understand the process & do not cross timing mats once race in progress; Make sure athletes understand flow of the race

 
7:00am - 10:00am  

Water Safety- must be adult

Bonus points for bringing own kayak, boat or water craft! Provide safety for swimmers during the swim portion of the triathlon and work with the Water Safety Team Leader to coordinate efforts. May involve helping set up bouys to mark the swim courses.

 
2 slots filled - more available
Jamie Gonzales (2)
Have Kayaks and SUP

Sing National Anthem

Must be there at least 15mins prior to Race. Can be reassigned to other tasks if available.

 
Angela Niger
7:00am - 1:00pm  

Water Station #1 - located prior to Mile Marker #1 on the edge of the wide shoulder (4)

Organize water, energy drink and gels for athletes. Hand out water, energy drink & gel for athletes. Cheer on athletes.

 
All slots filled
Jamie Gonzales (4)

Course Marshall - 16 years or older (2)

Volunteer At Swim Corral - Counting swimmers into the corral. Have Clip Board and Counters. Turn in numbers to Timing Van. Check in with Volunteer Director to reposition after task finishes.

 

Course Marshall - 16 years and older

Volunteer At Swim Exit - Counting swimmers exiting the water. Check in with Volunteer Director to reposition once task finishes.

 

Course Marshall - 16 years and older (2)

#1 & #2 at West entrance to transition: Direct Finishing Swimmers towards transition, across timing mats & congratulating them – also will direct runners out to start their run)

 

Course Marshall - Must be 16 years and older (2)

# 3 & #4 directing athletes through transition area – calling out to athletes where bike exit is for first transition and then run exit is for second transition. Cheering them on. Must be in position at 7:45am

 

Course Marshall - 16 years and older (2)

# 5 & #6 at East entrance to Transition zone to direct starting bikers to mount bikes at mount line (make sure they cross timing mats & helmets fastened) & returning bikers to dismount at line – Requires a mega-phone - Assist with transition security

 

Course Marshall - Must be able to drive to location and be 16 years and older (2)

#7 & #8 at bottom of Boat Ramp C access road to direct bike & runner traffic (inner left lane for cyclists exiting, middle lane for cyclists returning and outer right lane for runners

 

KEY Course Marshall - Must be able to drive to location and be 16 years and older. Need strong, positive personality! Tons of actions here! Mega Phone & Flashing Light (4)

# 9, #10, #11, #12 at top of Boat Ramp C Access Road and intersection of West Shore Drive to direct bikes and runners – 2 volunteers to direct cyclists in and out and 2 volunteers to direct runners in and out of Boat Ramp C access road

 

Course Marshall - Must be able to drive to location and be 16 years and older.

#13 at Intersection of West Shore Drive & Lee Road – to warn all motorists when they are stopped at the “Stop” sign that a race is in progress with heavy bicycle traffic and to proceed with extreme caution. Volunteer in position at 7:45am.

 

Course Marshal - Must be able to drive to location and be 16 years or older. (2)

#14 & #15 – at Intersection of Scoggins Valley Road & West Shore Drive – Direct cyclists to turn Right down the hill and out of the park. Returning cyclists are to be directed to continue straight to finish the loop. Volunteers in position by 7:45am

 

Course Marshal - Must be able to drive to location and be 16 years or older.

#16 (Nice to have not need to have) – West-end of island at Main Entrance where Scoggins Valley Road divides into one-way traffic. Direct cyclists coming down hill to continue out of park towards Stinson Mill. Volunteer in position by 7:45am.

 

Course Marshal - Must be able to drive to location and be 16 years or older.

#17 (Nice to have not need to have) – East-end of island at Main Entrance where Scoggins Valley Road divides into one-way traffic. Direct cyclists returning from the ‘turn-around’ back into the park. Volunteer in position by 7:45am.

 

Course Marshal - Must be able to drive to location and be 16 years or older.

#18 – Turn-around point (located approximately .9 miles outside the park on Scoggins Valley Road just east of the main entrance into Stinson Mill). Turn cyclist back towards the park. Volunteer in position at 7:45am.

 

KEY Course Marshall - Must be able to drive to location and be 16 years and older. Need strong, positive personality! Tons of actions here! Mega Phone & Flashing Light (2)

#19 & #20 – to direct 5k runners to turnaround and 10k runners to continue running straight.

 

Course Marshal - Must be able to drive to location and be 16 years or older.

#21 – to direct 10k runners to turn around back to the finish line.

 

Course Marshal - Must be able to drive to location and be 16 years or older.

Directing Duathletes back into transition across mats to capture their Run1 time. Once all Duathletes in from Run1, be reassigned to another task.

 
7:00am - 1:00pm  

Recovery area: Massage, PT, Stretching, etc.

To provide recovery services to runners once they finish their race. Must be registered therapists and/or students in a massage therapy or sports medicine program.

 

Lead Cyclists (2)

Responsible for leading the top runners through the course. Communicate any issues with Race Directors. To cheer on all athletes. Once first place runner has finished, to continue sweeping the course providing support. Must ride course prior to race.

 
7:45am - 12:45pm  

Water Station #2 - located up the hill from Mile Marker #2 (4)

Organize water, energy drink and gels for athletes. Hand out water, energy drink & gel for athletes. Cheer on athletes!

 

Water Station #3 - located just feet prior to the ‘10k Turn-around point” on a paved turnout. This turnout is located just up the road from the mailbox with #53535 on it. (4)

Organize water, energy drink and gels for athletes. Hand out water, energy drink & gel for athletes. Cheer on athletes on!

 

Timing/Awards (2)

Assist the timing company with collecting bib numbers of top finishers and posting results. Then help with giving out age group awards. May also help with award area setup.

 

Beer Pourer / Monitor (2)

21 years and older with Pourer/Alcohol Permit/License. Check ID and monitor access to Beer Garden. Organize and distribute beer. Be friendly and customer-service oriented. On Saturday, need to be at the park before 8am race start for safety of athletes.

 
07/21/2019 (Sun.) Henry Hagg Lake Boat Ramp & Recreation Area C 6:00am - 12:00pm  

Packet Pick Up/Tshirt Swap (4)

Find the correct Registration Packet for each athlete. Verify information. Locate the right size of t-shirt for each athlete, as noted on athlete’s bib. Shirts are gender specific, so look for M or F and size. Help organize area & T-shirt swap post race.

 

Volunteer Check-in Support (2)

Assist Volunteer Director to assure all volunteers understand where they are going, what they are doing and have received their gift. Be ready to problem solve. Must be available to discuss race logistics with Volunteer Director prior to race.

 

Body Marking & Food Prep/Serving (10)

Mark the athletes for their events based on instructions available at the venue then assist with prepping food for the athletes and serving once they finish racing.

 

Body Marking & Finish Line Help (10)

Mark the athletes for their events based on instructions available at the venue then assist at the finish line with handing out medals and water to finishers and removing timing chips.

 
6:00am - 1:00pm  

Transition security - Must be 18 years and older (3)

Check bikes to bibs and ensure only athletes are allowed in the area. Help direct athletes through transition as needed.

 
1 of 3 slots filled
Becky Rogerson
Henry Hagg Lake State Park Gaston, Oregon, Outside Forest Grove  6:30am - 11:00am  

Relay Team Coordinator, Transition Flow & Security - Must be adult

Need strong but positive personalities – make sure relay athletes understand the process & do not cross timing mats once race in progress; Make sure athletes understand flow of the race

 
Henry Hagg Lake State Park Gaston, Oregon, Outside Forest Grove   7:00am - 9:00am  

Water Safety- must be adult

Bonus points for bringing own kayak, boat or water craft! Provide safety for swimmers during the swim portion of the triathlon and work with the Water Safety Team Leader to coordinate efforts. May involve helping set up bouys to mark the swim courses.

 
2 slots filled - more available
Jenni Kumanchik
Joe Kumanchik

Sing National Anthem

Must be there at least 15mins prior to Race. Can be reassigned to other tasks if available.

 
Angela Niger
Henry Hagg Lake State Park Gaston, Oregon, Outside Forest Grove  7:00am - 11:00am  

Course Marshall - 16 years or older (2)

Volunteer At Swim Corral - Counting swimmers into the corral. Have Clip Board and Counters. Turn in numbers to Timing Van. Check in with Volunteer Director to reposition after task finishes.

 

Course Marshall - 16 years and older

Volunteer At Swim Exit - Counting swimmers exiting the water. Check in with Volunteer Director to reposition once task finishes.

 
Henry Hagg Lake Boat Ramp & Recreation Area C 7:00am - 1:00pm  

Course Marshall - 16 years and older (2)

#1 & #2 at West entrance to transition: Direct Finishing Swimmers towards transition, across timing mats & congratulating them – also will direct runners out to start their run)

 

Course Marshall - Must be 16 years and older (2)

# 3 & #4 directing athletes through transition area – calling out to athletes where bike exit is for first transition and then run exit is for second transition. Cheering them on. Must be in position at 7:45am

 

Course Marshall - 16 years and older (2)

# 5 & #6 at East entrance to Transition zone to direct starting bikers to mount bikes at mount line (make sure they cross timing mats & helmets fastened) & returning bikers to dismount at line – Requires a mega-phone - Assist with transition security

 

Course Marshal - Must be able to drive to location and be 16 years or older.

Directing Duathletes back into transition across mats to capture their Run1 time. Once all Duathletes in from Run1, be reassigned to another task.

 

Recovery area: Massage, PT, Stretching, etc.

To provide recovery services to runners once they finish their race. Must be registered therapists and/or students in a massage therapy or sports medicine program.

 
7:45am - 12:45pm  

Timing/Awards (2)

Assist the timing company with collecting bib numbers of top finishers and posting results. Then help with giving out age group awards. May also help with award area setup.

 
1 of 2 slots filled
Margaret Hill

Trail Run Water station #1 at 5K Trail Turnaroud - 1.55 mile turnaround where the trail exits to the road labeled ‘Rocky Road 17” (4)

Organize water, energy drink and gels for athletes. Hand out water, energy drink & gel for athletes. Cheer on athletes.

 

Trail Run Water Station #2 (4)

Organize and hand out water, energy and gel for athletes. Cheer on athletes

 

Trail Run Water Station #3 (4)

Organize and distribute water, energy drink and gel to athletes. Cheer on athletes.

 

Trail Run Water Station #4 (4)

Organize and distribute water, energy drink and gel to athletes. Cheer on athletes.

 

Trail Run Course marshals (5)

Direct athletes onto trail from transition. Must be onsite checked in by 7am

 
9:00am - 1:00pm  

Beer Pourer / Monitor (2)

21 years and older with Pourer/Alcohol Permit/License. Check ID and monitor access to Beer Garden. Organize and distribute beer. Be friendly and customer-service oriented. On Saturday, need to be at the park before 8am race start for safety of athletes.

 
Henry Hagg Lake State Park Gaston, Oregon Outside Forest Grove  1:00pm - 5:00pm  

Clean up (10)

Assist with tearing down and cleaning up the venue. Heavy lifting will be required. Must be 16 years and older.

 


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