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36th Annual Hagg Lake Triathlon & Duathlon July 2018 Volunteer Signup

This is one of the longest running triathlons in the Pacific NW at an incredibly beautiful venue!  It requires a ton of volunteers so if you can recruit friends, family, companies, churches, or sports teams to help that would be extremely helpful. They will get front row seats to all the action.


Our events offer a terrific fundraising opportunity for a club/organization (non-profit) and a fun, inspiring way to encourage and support the athletes that participate in these events. Under our fundraising program, $20-$25 will be paid to the non-profit organization for each volunteer 4-6+hour shift depending on our needs. All the volunteers will also get a shirt and be able to enjoy the post-race festivities including food & beverages.

We typically need about 100 volunteers per day for most events with tasks such as water stations, course marshals, food prep, finish line, set up and clean up. It's entirely possible you will need to drive your vehicle to get to your position on the course or in the process of set up and tear down, so please plan accordingly. Sometimes carpooling sounds like a great idea until you realize your group signed up for positions that are spread out over the course and really needed more vehicles to get around and be on time. Keep that in mind when signing up and deciding how to get to the event on race day.

Review the volunteer assignments, sign up for the task and time that works best for you and we'll reach out to you with details as we get closer to the event.  If you have any questions, please contact [email protected]

*NOTE* Please know that we try our hardest to keep all volunteers in the positions they originally request however, if critical race positions haven't been filled by race morning we may ask you fill in a key position. Thank you so much, we couldn't do it without you!

Created by:  Sherri McMillan
 
Already signed up? You can change your sign up.

Date (mm/dd/yyyy) Location Time (PDT) Available Slot
07/05/2018 (Thu.) NW Personal Training, 1011 Broadway, Vancouver WA 98660  6:00pm - 8:00pm  

Goody Bag Stuffing (15)

Open boxes of medals, t-shirts and other race preparation materials. Organize materials as per the manager’s directions (i.e. t-shirts by size, stuff goody bags, organize medals).

 
8 of 15 slots filled
  Carolann Funk
  Charlene Bluth
  Brittany Bickel
  Elisa Turner
  Alana Morris
  Gavin Dutrow
  Wendy Low
  Ronda Blair
07/06/2018 (Fri.) Henry Hagg Lake State Park Gaston, Oregon Outside Forest Grove  9:00am - 5:00pm  

Set Up

Assist crew in setting up transtion, finish line and course. Heavy lifting involved and hours of physical activity.

 
1 slot filled - more available
  Jackie Solomon
Going as s group with Madison highschool students
Western Bike Works, 1015 NW 17th Ave (Corner of NW 17th & Lovejoy) Portland, OR 97209  11:00am - 3:30pm  

Packet Pickup (5)

Find the correct Registration Packet for each athlete. Verify information. Locate the right size of tee-shirt for each athlete, as noted on athlete’s bib. Shirts are gender specific, so look for M or F and size.

 
1 of 5 slots filled
  Suzie Curtis
3:15pm - 7:15pm  

Packet Pickup (5)

Find the correct Registration Packet for each athlete. Verify information. Locate the right size of tee-shirt for each athlete, as noted on athlete’s bib. Shirts are gender specific, so look for M or F and size.

 
1 of 5 slots filled
  Alyssa Miller
07/07/2018 (Sat.) Henry Hagg Lake State Park Gaston, Oregon Outside Forest Grove  5:45am - 1:45pm  

Transition Security & Course Marshall - 16 years and older (2)

#1 & #2 at West entrance to transition: Direct Finishing Swimmers towards transition, across timing mats & congratulating them– both to act as security (only athletes in transition area) in position at 6am (also will direct runners out to start their run)

 
All slots filled
  Steve Harquail (2)

Transition Security & Course Marshall - 16 years and older (2)

# 5 & #6 at East entrance to Transition zone to direct starting bikers to mount bikes at mount line (make sure they cross timing mats & helmets fastened) & returning bikers to dismount at line – Requires a mega-phone – both to act as transition security

 
6:30am - 11:45am  

Packet Pick Up/Tshirt Swap (4)

Find the correct Registration Packet for each athlete. Verify information. Locate the right size of t-shirt for each athlete, as noted on athlete’s bib. Shirts are gender specific, so look for M or F and size. Help organize area & T-shirt swap post race.

 
2 of 4 slots filled
  Dawn Jennings (2)

Volunteer Check-in Support (2)

Assist Volunteer Director to assure all volunteers understand where they are going, what they are doing and have received their gift. Be ready to problem solve. Must be available to discuss race logistics with Volunteer Director prior to race.

 

Body Marking & Food Prep/Serving (5)

Mark the athletes for their events based on instructions available at the venue then assist with prepping food for the athletes and serving once they finish racing.

 
1 of 5 slots filled
  Alyssa Miller

Body Marking & Finish Line Help (5)

Mark the athletes for their events based on instructions available at the venue then assist at the finish line with handing out medals and water to finishers and removing timing chips.

 
All slots filled
  Steve Harquail (5)

Relay Team Coordinator & Security - Must be adult

Need strong but positive personalities – make sure relay athletes understand the process & do not cross timing mats once race in progress

 

Water Safety- must be adult (4)

Bonus points for bringing own kayak, boat or water craft! Provide safety for swimmers during the swim portion of the triathlon and work with the Water Safety Team Leader to coordinate efforts. May involve helping set up bouys to mark the swim courses.

 
7:00am - 10:00am  

Water Safety- must be adult (4)

Bonus points for bringing own kayak, boat or water craft! Provide safety for swimmers during the swim portion of the triathlon and work with the Water Safety Team Leader to coordinate efforts. May involve helping set up bouys to mark the swim courses.

 

Course Marshal - Must be able to drive to location and be 16 years or older.

Directing Duathletes back into transition across mats to capture their Run1 time

 

Sing National Anthem

Must be there at least 15mins prior to Race

 
  Angela Niger
7:00am - 1:00pm  

Food Prep and Serving (4)

Help to wash, cut and prep food for the athletes. Help to serve food for the athletes. Required 16 years and older.

 
7:00am - 1:00pm  

Water Station #1 - located prior to Mile Marker #1 on the edge of the wide shoulder (4)

Organize water, energy drink and gels for athletes. Hand out water, energy drink & gel for athletes. Cheer on athletes.

 
All slots filled
  Anthony Barrett (4)

Course Marshall - 16 years or older

Volunteer At Swim Corral - Counting swimmers into the corral. Check in with Volunteer Director to reposition after task finishes.

 

Course Marshall - 16 years and older

Volunteer At Swim Exit - Counting swimmers exiting the water. Check in with Volunteer Director to reposition once task finishes.

 

Course Marshall - Must be 16 years and older (2)

# 3 & #4 directing athletes through transition area – calling out to athletes where bike exit is for first transition and then run exit is for second transition. Cheering them on. Must be in position at 7:45am

 

Course Marshall - Must be able to drive to location and be 16 years and older (2)

#7 & #8 at bottom of Boat Ramp C access road to direct bike & runner traffic (inner left lane for cyclists exiting, middle lane for cyclists returning and outer right lane for runners

 

KEY Course Marshall - Must be able to drive to location and be 16 years and older. Need strong, positive personality! Tons of actions here! Mega Phone & Flashing Light (4)

# 9, #10, #11, #12 at top of Boat Ramp C Access Road and intersection of West Shore Drive to direct bikes and runners – 2 volunteers to direct cyclists in and out and 2 volunteers to direct runners in and out of Boat Ramp C access road

 

Course Marshall - Must be able to drive to location and be 16 years and older.

#13 at Intersection of West Shore Drive & Lee Road – to warn all motorists when they are stopped at the “Stop” sign that a race is in progress with heavy bicycle traffic and to proceed with extreme caution. Volunteer in position at 7:45am.

 

Course Marshal - Must be able to drive to location and be 16 years or older. (2)

#14 & #15 – at Intersection of Scoggins Valley Road & West Shore Drive – Direct cyclists to turn Right down the hill and out of the park. Returning cyclists are to be directed to continue straight to finish the loop. Volunteers in position by 7:45am

 

Course Marshal - Must be able to drive to location and be 16 years or older.

#16 (Nice to have not need to have) – West-end of island at Main Entrance where Scoggins Valley Road divides into one-way traffic. Direct cyclists coming down hill to continue out of park towards Stinson Mill. Volunteer in position by 7:45am.

 

Course Marshal - Must be able to drive to location and be 16 years or older.

#17 (Nice to have not need to have) – East-end of island at Main Entrance where Scoggins Valley Road divides into one-way traffic. Direct cyclists returning from the ‘turn-around’ back into the park. Volunteer in position by 7:45am.

 

Course Marshal - Must be able to drive to location and be 16 years or older.

#18 – Turn-around point (located approximately .9 miles outside the park on Scoggins Valley Road just east of the main entrance into Stinson Mill). Turn cyclist back towards the park. Volunteer in position at 7:45am.

 

KEY Course Marshall - Must be able to drive to location and be 16 years and older. Need strong, positive personality! Tons of actions here! Mega Phone & Flashing Light (2)

#19 & #20 – to direct 5k runners to turnaround and 10k runners to continue running straight.

 

Course Marshal - Must be able to drive to location and be 16 years or older.

#21 – to direct 10k runners to turn around back to the finish line.

 
7:00am - 1:00pm  

Recovery area: Massage, PT, Stretching, etc.

To provide recovery services to runners once they finish their race. Must be registered therapists and/or students in a massage therapy or sports medicine program.

 

Lead Cyclists (2)

Responsible for leading the top runners through the course. Communicate any issues with Race Directors. To cheer on all athletes. Once first place runner has finished, to continue sweeping the course providing support. Must ride course prior to race.

 

Video

Take video footage along the course to use in promotional videos for the event. Must have ability to travel around the course. Video experience is ideal.

 

Photography

To capture fun, candid photos from the event to be used for promotional purposes. Must have ability to get around course. Photography experience is ideal.

 
7:45am - 12:45pm  

Water Station #2 - located up the hill from Mile Marker #2 (4)

Organize water, energy drink and gels for athletes. Hand out water, energy drink & gel for athletes. Cheer on athletes!

 
All slots filled
  Anthony Barrett (4)

Water Station #3 - located just feet prior to the ‘10k Turn-around point” on a paved turnout. This turnout is located just up the road from the mailbox with #53535 on it. (4)

Organize water, energy drink and gels for athletes. Hand out water, energy drink & gel for athletes. Cheer on athletes on!

 
All slots filled
  Anthony Barrett (4)

Finish Line Support (5)

Hand out medals and water bottles and congratulate all finishers. Assist with the organization medals and water bottles.

 

Timing/Awards (2)

Assist the timing company with collecting bib numbers of top finishers and posting results. Then help with giving out age group awards. May also help with award area setup.

 
1:00pm - 3:30pm  

Clean up

Assist with tearing down and cleaning up the venue. Heavy lifting will be required. Must be 16 years and older.

 
07/08/2018 (Sun.) Henry Hagg Lake State Park Gaston, Oregon, Outside Forest Grove   5:45am - 11:00am  

Transition security (3)

Check bikes to bibs and ensure only athletes are allowed in the area. Also, help direct athletes to bike out entrance and run out entrance during race.

 
Henry Hagg Lake State Park Gaston, Oregon, Outside Forest Grove  6:30am - 10:00am  

Water safety (4)

Provide safety for swimmers during the swim portion of the triathlon and work with the Water Safety Team Leader to coordinate efforts. May involve helping set up bouys to mark the swim courses.

 
6:30am - 10:00am  

Registration and t-shirt swap (2)

Find the correct Registration Packet for each athlete. Verify information. Locate the right size of t-shirt for each athlete, as noted on athlete’s bib. Shirts are gender specific, so look for M or F and size. Help organize area & t-shirt swap post race.

 
6:30am - 11:00am  

Finish line and body markers (5)

Mark the athletes for their events based on instructions available at the venue then assist at the finish line with handing out medals and water to finishers and removing timing chips.

 
2 of 5 slots filled
  Dawn Jennings (2)

Food prep and serving (4)

Assist with prepping food for the athletes and serving once they finish racing.

 

Transition help and relay/aquabike assistance (2)

Explain relay/aquabike process. Let athletes know where to go in transition area for bike out and run out.

 
Henry Hagg Lake State Park Gaston, Oregon, Outside Forest Grove   7:00am - 9:00am  

Swim counters

Count swimmers in and out of water for safety and accuracy. Use clipboard or phone to keep count. Will be reassigned if available after.

 
  Suzie Curtis
Henry Hagg Lake State Park Gaston, Oregon, Outside Forest Grove  7:00am - 11:00am  

Water station (4)

Organize water, energy drink and gels for athletes. Hand out water, energy drink & gel for athletes. Cheer on athletes.

 
All slots filled
  Anthony Barrett (4)

Course marshals (5)

Direct athletes onto trail from transition. May help along finish line as well.

 


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