Why Racing Events local contacts

35th Annual Spring Classic Duathlon & Home Depot Half Marathon, 10k & 5k April 14, 2019

This event kicks off Why Racing Event's duathlon season.  It requires a ton of volunteers so if you can recruit friends, family, companies, churches, or sports teams to help that would be extremely helpful. They will get front row seats to all the action! We ask all volunteers to dress up in costumes if possible to add to the fun festivities.

In addition, our events offer a terrific fundraising opportunity for a club/organization (non-profit) and a fun, inspiring way to encourage and support the athletes that participate in these events. Under our fundraising program, $20-$25 will be donated to the non-profit organization for each volunteer 4-6+hour shift depending on our needs. All the volunteers will also get race food, a t-shirt and be able to enjoy the post-race festivities.

We typically need about 100 volunteers per day for most events with tasks such as water stations, course marshals, food prep, finish line, set up and clean up. It's entirely possible you will need to drive your vehicle to get to your position on the course or in the process of set up and tear down, so please plan accordingly. Sometimes carpooling sounds like a great idea until you realize your group signed up for positions that are spread out over the course and really needed more vehicles to get around and be on time. Keep that in mind when signing up and deciding how to get to the event on race day.

Review the volunteer assignments, sign up for the task and time that works best for you and we'll reach out to you with details as we get closer to the event.  If you have any questions, please contact [email protected]

*NOTE* Please know that we try our hardest to keep all volunteers in the positions they originally request however, if critical race positions haven't been filled by race morning we may ask you fill in a key position. Thank you so much, we couldn't do it without you!

Related files:

Created by:   Sherri McMillan
 
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Date (mm/dd/yyyy) Location Time (PST) Available Slot
04/10/2019 (Wed.) 2310 E. 2nd Ave. Suite A. Vancouver Wa 98661  5:00pm - 8:00pm  

Goody Bag Stuffing (15)

Stuff goody bags. May help open boxes of medals, t-shirts and other race preparation materials. Organize materials as per the manager’s directions.

 
All slots filled
Amy Matsumoto (15)
Wy'east Spanish
04/13/2019 (Sat.) Foot Traffic, 4020 NE Fremont St, Portland, OR 97212  8:00am - 1:30pm  

Packet Pickup (4)

Help organize and distribute materials and SWAG to athletes. Have exceptional customer service.

 
1:00pm - 6:30pm  

Packet Pickup (4)

Help organize and distribute materials and SWAG to athletes. Have exceptional customer service.

 
1 of 4 slots filled
Amy Heath
Home Depot parking lot, 11633 NE Glen Widing Drive, Portland, OR  3:00pm - 8:00pm  

Transition Set up DAY BEFORE RACE (4)

Heavy lifting. Setting up tents, tables, fencing and other finish line equipment. Required 16 years and older and those capable of lifting heavy items.

 
04/14/2019 (Sun.) Home Depot parking lot, 11633 NE Glen Widing Drive, Portland, OR  6:30am - 12:00pm  

Packet Pickup/T-shirt Swap (5)

Find the correct Registration Packet for each athlete. Verify information. Locate the right size of t-shirt for each athlete, as noted on athlete’s bib. Shirts are gender specific, so look for M or F and size.

 

Volunteer Check-in Support (2)

Assist Volunteer Director to assure all volunteers understand where they are going, what they are doing and have received their gift. Be ready to problem solve. Must be available to discuss race logistics with Volunteer Director prior to race.

 
6:30am - 12:30pm  

Course Marshall - Must be 16 years and older. (15)

15 Volunteers at 112th & Marine Drive. Very important intersection. Tons of action at this intersection. Need a strong group.

 

Course Marshall - Must be able to drive to location and be 16 years and older.

Volunteer at 33rd and TRAIL (not 33rd & Marine) to turn Half Marathoners around

 

Transition Security - Must be 16 years and older with strong and positive personality. (4)

Transition security – Assuring only athletes enter the transition area and checking bikes to bibs as athletes exit

 

Transition Flow / Relay Team Coordinator / Security. Must be 16 years and older.

Relay Team Coordinator/Security – Assure all athletes understand flow through transition. Assuring all Relay team members understand the process to tagging off and assure they enter/exit the relay exit only once the race begins while waiting for their leg

 

Course Marshall near transition - Must be 16 years and older.

Volunteer within Transition directing runners in/out/through transition

 

Course Marshall near transition - Must be 16 years and older.

Directing athletes to dismount Bike by the dismount line

 

Course Marshall near transition - Must be 16 years and older.

Directing athletes to Mount Bike after they cross the mount line

 

Course Marshall near transition - Must be 16 years and older. (2)

Volunteer along the tight path towards 112th to direct athletes to stay to the right and to go slow

 

Course Marshall near transition - Must be 16 years and older. (2)

Pedestrian/Spectator Cross from Home Depot parking area towards pathway up to Marine (near rear of 7-11 & HD parking lot)

 

Course Marshall - Must be able to drive to location and be 16 years and older.

@ Marine Drive & 122nd – To assure no vehicles enter Marine Drive

 

Course Marshall - Must be able to drive to location and be 16 years and older.

@ Marine Dr & 138th – To assure no vehicles enter Marine Drive – Note: Marine Drive residents are asked to enter/exit using 138th so need a strong volunteer &/or Why Racing Crew to ask the right questions to assure only local traffic enter

 

Course Marshall - Must be able to drive to location and be 16 years and older.

@ Marine Drive & 148th - To assure no vehicles enter Marine Drive

 

Course Marshall - Must be able to drive to location and be 16 years and older.

@ Marine Drive & 158th - To assure no vehicles enter Marine Drive

 

Course Marshall - Must be able to drive to location and be 16 years and older. (2)

@ Marine Drive prior to entrance to McGuire Point Marina - This is Turn-Around 1 for Cyclists so volunteer will instruct athletes to slow down as they make the turn. Prevent traffic exiting Marina from turning right (west). Must exit to left via 185th!

 

Course Marshall - Must be able to drive to location and be 16 years and older.

CRITICAL POSITION @ Marine Drive & 185th – Work with officer to assure no vehicles head west on Marine Drive. Only local traffic can pass through ( McGuire Point Marine Drive residents to pass thru. Must ask correct questions to assure only Local Traffic.

 

Course Marshall - Must be able to drive to location and be 16 years and older.

@ Marine Drive & Sea Scout Base (Assure vehicles turn right only to alert them to the race and ask them to proceed with extreme caution)

 

Course Marshall - Must be able to drive to location and be 16 years and older.

CRITICAL POSITION - Turning around cyclists at Turnaround #2 – Mega Phone

 

Course Marshall - Must be able to drive to location and be 16 years and older.

@ James Gleason Boat ramp with officer (Strong Volunteer or Why Racing Crew) – To assure no vehicles head East on Marine Drive. Fire to have access to Marine Drive in the event of an Emergency.

 

Course Marshall - Must be able to drive to location and be 16 years and older.

@ Road to PDX Fire Station – Directing vehicles to Turn Left only and to ask them to proceed will extreme caution (just east of the trail crosswalk at Marine Drive)

 

Body Marking then reposition to another task (15)

Mark the athletes for their events based on instructions available at the venue then check in with volunteer director to reposition unless it's already prearranged.

 

Sweeper for Half Marathon (2) and Duathlon (1) (3)

2 sweepers to walk after last half marathon athlete to pick up sticky arrows and inform volunteers that last athlete has passed. One sweeper for the Duathlete to pickup sticky arrows and inform volunteers that last athlete has passed. Must know course.

 

Bag Check for Runners (2)

Check in and check out gear bags for the runners

 
7:00am - 1:00pm  

Food Prep and Serving (6)

Help to wash, cut and prep food for the athletes. Help to serve food for the athletes. Required 16 years and older.

 

Lead Cyclists: 5K & Duathlete runs, 10k & Half Marathon (3)

Responsible for leading the top runners through the course. Communicate any issues with Race Directors. To cheer on all athletes. Once first place runner has finished, to continue sweeping the course providing support. Must ride course prior to race.

 

Water Station #1 at Turnaround on Marine Drive – Mile 1.5 - Must drive to this position after volunteer check in. Park west of the water station on Marine Drive, 100 yards beyond the run turnaround on roadside. (10)

Organize water & energy drink for athletes. Volunteers to hand out water and to turn athletes around.

 
All slots filled
Clark County Youth Lacrosse (10)

Water Station #2 – at 112/Marine along the trail for the 10k/Half athletes heading back West along waterfront trail (Mile 3 for 10k/Half) Park at Home Depot parking lot and walk to location. (6)

Organize water, energy drink and gels for athletes. Hand out water, energy drink & gel for athletes. Cheer on athletes.

 
All slots filled
Mia Levy (6)
Home Depot parking lot, 11633 NE Glen Widing Drive Portland, OR   7:30am - 12:30pm  

Finish Line Support (10)

Hand out medals and water bottles and congratulate all finishers. Assist with the organization medals and water bottles.

 

Water Station #3 at 10k Turnaround - One person specifically directing 10k folks to turn around. – After checking in, drive to west of water station 1 on Marine Drive & park 100 yards beyond the run turnaround on the roadside. Walk down to WS3 on trail. (6)

Organize water, energy drink and gels for athletes. Hand out water, energy drink & gel for athletes. Turn 10k runners around and direct half marathoners to continue running West. Mega Phone & Flashing Light to alert athletes to course split!

 
All slots filled
Jamie Gonzales (6)
HB Track

Water Station #4 at the Sea Scout Base - Must drive to this position after volunteer check in. Park across street from Sea Scout sign. Parking on Airport side of Marine Drive on the large shoulder area (gravel area). Water Station located on trail by sign (4)

Organize water, energy drink and gels for athletes. Hand out water, energy drink & gel for athletes. Cheer on athletes.

 
All slots filled
Jamie Gonzales (4)
HB Track

Water Station #5 at the Cross Walk with Marine Drive path and Marine Drive (at approx. 7.25 miles and 9 miles on return) - Must drive to this position after volunteer check in. Park in the parking lot beyond the Sheriff Office. (4)

Organize water, energy drink and gels for athletes. Hand out water, energy drink & gel for athletes. Cheer on athletes. Help ensure runners cross safely & avoid cyclist collisions.

 

Sing National Anthem

Must be able to arrive at least 15mins prior to event. Sign and then reposition to another task if able.

 
Home Depot parking lot, 11633 NE Glen Widing Drive, Portland, OR  8:00am - 1:00pm  

Massage Therapists

To provide massage services to runners once they finish their race. Must be registered therapists and/or students in a massage therapy program.

 

Beer Pourer / Monitor (2)

21 years and older with Pourer/Alcohol License/Permit. Check ID and monitor access to Beer area. Organize and distribute beer. Be customer-service oriented.

 
Home Depot parking lot, 11633 NE Glen Widing Drive Portland, OR  9:30am - 1:30pm  

Water Station #6 just east of 138th & Marine Drive – Must drive to this position after volunteer check in. Park on the riverside of Marine Drive, 100 yards east of 138th at the boat houses. (5)

Organize water, energy drink and gels for athletes. To distribute water/energy drink/gels to Duathletes and to turn them around.

 
All slots filled
Mia Levy (5)
Home Depot parking lot, 11633 NE Glen Widing Drive, Portland, OR  12:00pm - 4:00pm  

Clean up (10)

Assist with tearing down and cleaning up the venue. Heavy lifting will be required. Must be 16 years and older.

 
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