Why Racing Events local contacts

34th PDX TRI & Mulitsport Festival July 2018 Volunteer Signup

This weekend requires a ton of volunteers so if you can recruit friends, family, companies, churches, or sports teams to help that would be extremely helpful. They will get front row seats to all the action! We ask all volunteers to dress up in Hawaiian themed costumes if possible to add to the fun festivities.

If you have any questions, please email [email protected]

In addition, our events offer a terrific fundraising opportunity for a club/organization (non-profit) and a fun, inspiring way to encourage and support the athletes that participate in these events. Under our fundraising program, $20-$25 will be paid to the non-profit organization for each volunteer 4-6+hour shift depending on our needs. All the volunteers will also get a shirt and be able to enjoy the post-race festivities including the post race food and beverages.

We typically need about 100 volunteers per day for most events with tasks such as water stations, course marshals, food prep, finish line, set up and clean up. It's entirely possible you will need to drive your vehicle to get to your position on the course or in the process of set up and tear down, so please plan accordingly. Sometimes carpooling sounds like a great idea until you realize your group signed up for positions that are spread out over the course and really needed more vehicles to get around and be on time. Keep that in mind when signing up and deciding how to get to the event on race day.

Review the volunteer assignments, sign up for the task and time that works best for you and we'll reach out to you with details as we get closer to the event. 

*NOTE* Please know that we try our hardest to keep all volunteers in the positions they originally request however, if critical race positions haven't been filled by race morning we may ask you fill in a key position. Thank you so much, we couldn't do it without you!

Created by:   Sherri McMillan
 
Already signed up? You can change your sign up.

Date (mm/dd/yyyy) Location Time (PDT) Available Slot
07/26/2018 (Thu.) NW Personal Training, 1011 Broadway, Vancouver WA 98660  6:00pm - 8:00pm  

Goody Bag Stuffing (20)

Open boxes of medals, t-shirts and other race preparation materials. Organize materials as per the manager’s directions (i.e. t-shirts by size, stuff goody bags, organize medals).

 
All slots filled
Cheryl Raeburn
Charlene Bluth
Brittany Bickel
Lorinda Limpf
Elsia Turner
Gavin Dutrow
Teresa Hutchins (8)
Teresa Hutchins (6)
07/28/2018 (Sat.) Western Bike Works, 1015 NW 17th Ave (Corner of NW 17th & Lovejoy) Portland, OR 97209  9:00am - 12:30pm  

Packet Pickup (4)

Find the correct Registration Packet for each athlete. Verify information. Locate the right size of tee-shirt for each athlete, as noted on athlete’s bib. Shirts are gender specific, so look for M or F and size.

 
12:30pm - 3:15pm  

Packet Pickup (4)

Find the correct Registration Packet for each athlete. Verify information. Locate the right size of tee-shirt for each athlete, as noted on athlete’s bib. Shirts are gender specific, so look for M or F and size.

 
07/29/2018 (Sun.) BLUE LAKE PARK: 21224 NE Blue Lake Road Fairview, OR 97024   6:30am - 10:00am  

Transition Security - Adults only (3)

Security at all entrance/exits to transition (1 at Swim entrance, 1 at Bike Exit/Return, 1 at Run Exit) – need strong but positive personalities

 
1 of 3 slots filled
Lorinda Limpf
6:30am - 12:00pm  

Packet Pick Up/Tshirt Swap (4)

Find the correct Registration Packet for each athlete. Verify information. Locate the right size of t-shirt for each athlete, as noted on athlete’s bib. Shirts are gender specific, so look for M or F and size. Help organize area & T-shirt swap post race.

 
All slots filled
Brenda Lubbers
Lexi Maxwell (3)

Volunteer Check-in Support (2)

Assist Volunteer Director to assure all volunteers understand where they are going, what they are doing and have received their gift. Be ready to problem solve. Must be available to discuss race logistics with Volunteer Director prior to race.

 
All slots filled
Suzie Curtis
Sulamita Siok

Body Marking & Food Prep/Serving (5)

Mark the athletes for their events based on instructions available at the venue then assist with prepping food for the athletes and serving once they finish racing.

 
All slots filled
Tracy Martens (5)

Body Marking & Finish Line Help (5)

Mark the athletes for their events based on instructions available at the venue then assist at the finish line with handing out medals and water to finishers and removing timing chips.

 
2 of 5 slots filled
Tracy Martens (2)
7:00am - 1:00pm  

Water Safety

Monitor athletes on the water during swim portion of triathlon. Bring your own kayak, SUP or other watercraft to monitor swimmers & watch for distress. Bonus points for lifeguard/water safety certifications. Finish then help with other tasks.

 

Lead Cyclists (2)

Responsible for leading the top runners through the course. Communicate any issues with Race Directors. To cheer on all athletes. Once first place runner has finished, to continue sweeping the course providing support. Must ride course prior to race.

 

Water Station - At 5k turnaround near 223rd on Marine Dr. running path. Instruct 5k athletes to turnaround – 10k runners continue straight. Pass out water & electrolytes to athletes and cheer them on. (6)

Organize water, energy drink and gels for athletes. Hand out water, energy drink & gel for athletes. Cheer on athletes.

 
All slots filled
Michelle Freed (6)

Water Station - At Blue Lake House near dirt path (6)

Directing runners onto dirt pathway through trees & passing out water & electrolytes to runners and cheering them on.

 
All slots filled
Michelle Freed (6)

Course Marshall - 16 years and older (2)

#1 & 2 at swim corral counting swimmers in with partner. More specifics given race day. Give final counts to timing company to compare exit counts. Reposition to another task when finished. Check with Volunteer Director unless already assigned.

 

Course Marshall - 16 years and older

#3 Along Swim Chute at cross-walk - Directing Finishing Swimmers towards transition area & congratulating them. Check in with Volunteer Director to reposition after task finishes.

 

Course Marshall - Must be 16 years and older (2)

#4 & 5 Direct athletes through transition (yelling where Bike Out & Run Exit is, ensure athletes don't cross timing mats once race starts, Cheer them on – Must emphasize Sprint athletes go left & Olympic athletes go right out of RUN EXIT

 

Course Marshall - Must be 16 years and older

# 6 Relay Team Coordinator & Security – need strong but positive personalities – make sure relay athletes understand the process & do not cross timing mats once race in progress

 

Course Marshall - Must be 16 years and older (2)

#7 & #8 At Bike Exit/Return - Have athletes mount & dismount bikes – need strong but positive personalities – Wish starting athletes a good race & returning athletes to Slow Down before Dismount & ‘great job!” Supplies: Mega Phone

 

Important Course Marshall - Must be able to drive to location and be 16 years and older (5)

#9 & #10 & #11 at Auxiliary Parking Entrance/Exit assisting cyclists leaving & 2 starting 5k runners exiting Auxillary to turn Left on Blue Lake & returning runners to run past Auxillary towards Blue Lake House) - Need strong volunteers – lots of action

 

KEY Course Marshall - Must be able to drive to location and be 16 years and older. Need strong, positive personality! Tons of actions here! Mega Phone & Flashing Light (4)

#12, #13, #14, #15 @ Marine & Blue Lake Road Assure Sprint cyclists starting turn Left onto Marine & Olympic cyclists starting Turn Right & Olympic athletes mid-race continue west on Marine & Finishing cyclists Turn Right back into Park

 

KEY Course Marshall - Must be able to drive to location and be 16 years and older. At Marine & 223rd. 2 each directing cyclists on overpass, 2 on ramps to keep cyclists off them, 2 talking to local drivers while road is closed. (6)

#16,17,18, 19, 20, 21 Direct starting cyclists over the overpass continuing on Marine Dr East & returning cyclists over overpass continuing on Marine Dr West.

 

Important Course Marshall - Must be able to drive to location and be 16 years and older (2)

#22-23 at Marine & Sundial directing starting cyclists to turn Left onto Sundial and returning cyclists to Turn Right back onto Marine heading West/North. STRONG VOLUNTEERS. LOTS OF ACTION. ONE NEEDS RADIO

 

Course Marshal - Must be able to drive to location and be 16 years or older.

#24 at Graham & Sundial directing cyclists to continue riding East on Sundial

 

Important Course Marshall - Must be able to drive to location and be 16 years and older

#25 at Swiggert & Sundial directing cyclists to turn R onto Swiggert

 

Important Course Marshall - Must be able to drive to location and be 16 years and older

#26 at end of Swiggert directing cyclists to turn around

 

Important Course Marshall - Must be able to drive to location and be 16 years and older

#27 at Swiggert & Sundial directing returning cyclists to Turn Left onto Sundial

 

Course Marshal - Must be able to drive to location and be 16 years or older. Intersection of Sundial & Entrance to First Business East of Marine Dr

#28 Making sure no vehicles turn Right but slowly travel to Graham to exit complex and to access I-84. Let them know to proceed slowly and carefully due to extra cycling traffic through the area.

 

KEY Course Marshall - Must be able to drive to location and be 16 years and older. Need strong, positive personality!

#29 at Marine Drive & Interlachen Dr to assure no cars enter Marine Drive and to direct runners to turn Left onto Interlachen running on west side of Interlachen from Marine Drive path.

 

Course Marshal - Must be able to drive to location and be 16 years or older.

#30 at Intersection of Big Eddy Marina Entrance & Marine Dr to assure cars that must leave, exit slowly turning right only towards 185th to Marine Drive (this location is just East of 185th & Marine)

 

Course Marshal - Must be able to drive to location and be 16 years or older. (2)

#31-32 Intersection of The Islands Marina (exit & entrance) & Marine Dr to assure cars that must leave, exit slowly turning right only towards 185th to Marine Drive (this location is just East of 185th & Marine)

 

Course Marshal - Must be able to drive to location and be 16 years or older.

#33 Intersection of Ducks Moorage & Marine Dr: to assure cars that must leave, exit slowly turning right only towards 185th to Marine Drive (this location is just East of 185th & Marine)

 

KEY Course Marshall - Must be able to drive to location and be 16 years and older. Need strong, positive personality!

#34 at 185th & Marine to work with Police to assure no cars enter Marine (local traffic only) Strong Volunteer Needs Radio. 2nd person at 185th & NE Riverside Parkway assuring vehicles know Marine Drive is closed if we have extra volunteers.

 

Course Marshal - Must be able to drive to location and be 16 years or older.

#35 at 185th & NE Riverside Parkway assuring vehicles know Marine Drive is closed

 

Course Marshal - Must be able to drive to location and be 16 years or older.

#36 Intersection of Columbia Ridge Marina & Marine Dr: to assure cars that must leave, exit slowly with extreme caution turning left only towards 185th where police is stationed (this location is just West of 185th & Marine)

 

Course Marshal - Must be able to drive to location and be 16 years or older.

#37 Intersection of McGuire Point Marina & Marine Dr: to assure cars that must leave, exit slowly with extreme caution turning left only towards 185th where police is stationed (this location is just West of 185th & Marine)

 

Important Course Marshal - Must be able to drive to location and be 16 years or older.

#38 at 158th & Marine to assure no cars enter Marine

 

Important Course Marshall - Must be able to drive to location and be 16 years and older

#39 at 148th & Marine to assure no cars enter Marine

 

KEY Course Marshall - Must be able to drive to location and be 16 years and older. Need strong, positive personality!

#40 138th & Marine to assure no cars enter Marine PLUS WHY RACING EVENT CREW - The 14 local residents living along the river on Marine Dr are requested by notice to use this location to come & go from their homes. A Why Racing Event Staff will assist.

 

KEY Course Marshall - Must be able to drive to location and be 16 years and older. Need strong, positive personality!

#41 at 122nd & Marine to assure no cars enter Marine STRONG VOLUNTEER OR WHY RACING CREW – NEED RADIO

 

KEY Course Marshall - Must be able to drive to location and be 16 years and older. Need strong, positive personality!

#42 at SPRINT BIKE TURNAROUND – Use Megaphone & Flashing Light

 

Course Marshal - Must be able to drive to location and be 16 years or older.

#43 at Seascout Base assuring no vehicles turn Left but only Turn Right

 

Course Marshal - Must be able to drive to location and be 16 years or older.

#44 at Portland Airport Fire Station assuring no vehicles turn Right but only Turn Left

 

KEY Course Marshal - Must be able to drive to location and be 16 years or older.

#45 at Olympic Bike Turnaround directing cyclists around cones (located just before pedestrian/bike crosswalk near James Gleason boat ramp)

 

KEY Course Marshal - Must be able to drive to location and be 16 years or older.

#46– At Marine Drive & James Gleason Boat Ramp. Assisting officer. Needs Radio

 

Course Marshal - Must be able to drive to location and be 16 years or older.

#47 – At Marine Drive & 33rd letting vehicles know that boat ramp & restaurants ARE OPEN.

 

Course Marshal - Must be able to drive to location and be 16 years or older.

#48 at Blue Lake park and Bike Return created by Why Racing crew along grass directing cyclists to turn Right back into park & towards transition area.

 

Course Marshal - Must be able to drive to location and be 16 years or older.

#50 at Blue Lake Road and Main Park Entrance to assure no vehicles get through barricades and assure no vehicles head North towards Marine. And to direct finishing runners towards Blue Lake house.

 

Course Marshal - Must be able to drive to location and be 16 years or older.

Directing Duathletes back into transition across mats to capture their Run1 time

 

Video

Take video footage along the course to use in promotional videos for the event. Must have ability to travel around the course. Video experience is ideal.

 

Photography

To capture fun, candid photos from the event to be used for promotional purposes. Must have ability to get around course. Photography experience is ideal.

 

Sing National Anthem then pick another task

Perform our national anthem then select another task to help with.

 
Angela Niger
8:00am - 1:00pm  

Food Prep and Serving (6)

Help to wash, cut and prep food for the athletes. Help to serve food for the athletes. Required 16 years and older.

 

Finish Line Support (4)

Hand out medals and water bottles and congratulate all finishers. Assist with the organization medals and water bottles.

 
All slots filled
Teresa Hutchins (4)

Course Marshal - Must be able to drive to location and be 16 years or older.

#49 to direct runners out of transition onto running path

 

Timing/Awards (2)

To assist the timing company with collecting bib numbers and posting results. 16 years and older. Assist with awards distribution when time comes.

 

Recovery area: Massage, PT, Stretching, etc.

Provide massage services to runners once they finish their race. Must be registered therapists and/or students in a massage therapy program.

 
BLUE LAKE PARK: 21224 NE Blue Lake Road Fairview, OR 97024  9:30am - 1:30pm  

Water Station - along each side of Interlachen road (North of Fairview Lake Way) (5)

Organize water, energy drink and gels for athletes. Hand out water, energy drink & gel for athletes. Cheer on athletes & direct them to turn Right onto Fairview Lake Way

 
All slots filled
Teresa Hutchins (5)

Water Station -at Fairview Lake Way & 216th (right across street from 217…there are 2 intersections of 216th...choose the eastern intersection) (5)

Organize water, energy drink and gels for athletes. Hand out water, energy drink & gel for athletes. Cheer on 10k runners- directing athletes to continue running straight on Fairview Lake Way towards 223rd

 
All slots filled
Teresa Hutchins (5)

Course Marshal - Must be able to drive to location and be 16 years or older.

#51 at end of Olympic transition shoot directing athletes right onto Blue Lake park Bike path towards Interlachen lane

 

Course Marshal - Must be able to drive to location and be 16 years or older.

#52 – just path restrooms directing runners to continue on path heading west through park towards Interlachen

 

Important Course Marshal - Must be able to drive to location and be 16 years or older.

#53 past gate on path towards Interlachen lane directing runners to turn Left towards Interlachen lane

 

Course Marshal - Must be able to drive to location and be 16 years or older.

#54 - Osborn Loop & Fairview Lake way – West intersection – Informing residents about the race, directing athletes to continue running straight/east towards 223rd & cheering them on

 

Course Marshal - Must be able to drive to location and be 16 years or older.

#55 - Osborn Loop & Fairview Lake way – East intersection - Informing residents about the race, directing athletes to continue running straight/east towards 223rd & cheering them on

 

Course Marshal - Must be able to drive to location and be 16 years or older.

#56 – 214th & Fairview Lake way - Informing residents about the race, directing athletes to continue running straight/east towards 223rd & cheering them on

 

Course Marshal - Must be able to drive to location and be 16 years or older.

#57 – 216th & Fairview Lake way (west intersection) - Informing residents about the race, directing athletes to continue running straight/east towards 223rd & cheering them on

 

Course Marshal - Must be able to drive to location and be 16 years or older.

#58 – Fairview Lake Way & NE Fairview Lake Court – Informing residents about the race, directing athletes to continue running straight/east towards 223rd & cheering them on

 

Important Course Marshall - Must be able to drive to location and be 16 years and older

#59 at 223rd and Fairview Lake Way directing runners to cross road and head Left (North) on 223rd. Will be working with 2 flaggers at this intersection.

 

Important Course Marshall - Must be able to drive to location and be 16 years and older

#60 at 223rd and the road veering to the right (Blue Lake Road) to direct runners to veer to the right off of 223rd.

 

Important Course Marshall - Must be able to drive to location and be 16 years and older

#61 at start of Dirt path (on the un-marked Blue Lake Road) to direct runners to turn Right & run up the dirt hill path & turn Left at the top of the Dirt path. Instructing them to be careful and watch for the trip hazard - steel sticking out of ground

 

Important Course Marshal - Must be able to drive to location and be 16 years or older.

#62 at the 10k Turnaround along Marine Drive path just prior to NW Commerce St. (directly across from AllWood Recyclers). Assuring 10k Runners Turn-around

 
10:00am - 2:00pm  

Transition Security - Adults only (3)

Security at all entrance/exits to transition (1 at Swim entrance, 1 at Bike Exit/Return, 1 at Run Exit) – need strong but positive personalities

 
12:00pm - 4:00pm  

Clean up

Assist with tearing down and cleaning up the venue. Heavy lifting will be required. Must be 16 years and older.

 


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