Sunday, December 16th, 2018
Bonsai Society of Portland's annual Holiday Party!
Take photos, provide to webmaster for posting on the internet.
Make announcements, call oral auction, announce close of silent auction, announce silent auction winners, call raffle winners.
Dinner Set Up / Appetizer and Dessert Tables (3)
Organize layout of appetizer and dessert tables. Please arrive at 3:30 pm!
Determine order and call tables to dinner.
Make coffee and organize cold drinks. Please arrive at 3:30!
General Auction Greeters (2)
Direct incoming people: to cashier for ID badges, trees to staging area.
General Auction Staging (2)
Control flow of incoming trees onto staging table , make sure auction tags are filled out correctly and LEGIBLY. Please arrive at 3:30 pm !
General Auction Router
Determine if item is oral or silent.
Oral Auction Manager
Organize trees on table, verify tags are correct, select next tree for auction. Please arrive at 3:30 pm!
Oral Auction Runners (3)
Take tree from table to auctioneer, display during auction, return to table/ bidder after auction.
Oral Auction Spotters (3)
Help auctioneers spot bids.
Oral Auction Recorder
Observe auction and record winning bid.
Oral Auction Assistant Recorder
Take notice of winning bid to Database Manage
Silent Auction Manager
Organize trees on table, verify tags and bid sheets are correct, determine schedule of closings, get MC to announce. Please arrive at 3:30 pm!
Silent Auction Closers (3)
Be present when closing is announced , post winning bids on auction tags, take bid sheets to Database Manager.
Set Up Manager
Veriy table design , organize crew to set up tables. Please arrive at 3:00pm!
Set Up Table Wranglers (3)
Set up Tables per Manager instructions. Please arrive at 3:00pm!
Set Up Linens (3)
Roll silver into napkins, put linen on tables, spread silverware rolls, set out sale and pepper.Please arrive at 3:00pm
Organize items on table with buckets, put losing tickets in central bucket for Grand Prize drawing.Please arrive at 3:30pm!
Raffle Runners (3)
Sell tickets before dinner, take raffle prizes to MC for drawing and announcement after auction.
Issue ID badges, collects for unpaid tickets, collects for auction sales.
Enter auction data, record winning bids, print reports
Tear Down/Clean Up Manager
Manage and organize clean up after event ends.
Tear Down/ Clean Up Crew (4)
Help with clean up at the direction of the Clean Up Manager. Probably 8:00pm to 9:30pm.