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Me and My Guy - Luau

Me and My Guy - Luau Volunteers and Donations

Thank you for volunteering to help with this year's dance!  It's one of our biggest events of the year with between 225 and 275 girls plus their guys!  Volunteer opportunities range from at-home decoration prep prior to the dance, dance day setup and decorating, dance volunteer (Check-In Table, Chaperone, Craft Table, Food Table), food donations and dance day clean up.  Any help you can provide will be greatly appreciated!

The Me and My Guy Dance will be held on Friday, April 3 from 7pm to 9pm. The 5th grade girls chose Luau for this year’s theme! 

Important dates:

  • Send Home Me and My Guy Dance Flyers - Monday, March 9
    • Girls can RSVP up to the day of the dance, but can also attend without an RSVP
    • Professional Picture envelopes will be sent home with RSVP confirmations and will be available at the dance
  • Volunteer Kick-off Meeting Monday, March 16 - 6:30-7:30 pm Sauder Cafeteria
    • We will have decoration prep items available to take home to complete prior to the dance
  • Turn in all At-Home Prep Decorations - Tuesday, March 31
  • Dance Setup - Friday, April 3, 1:00-3:00 pm, 3:00-6:00 pm
    • Food donations should be delivered by 1:00 pm
  • LUAU!!! - Friday, April 3, 7:00-9:00 pm
    • Professional pictures available beginning at 6:45p

Feel free to contact me at [email protected] or Katie Maslowski at [email protected] with any questions!

Created by:   Erin Fatigati
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Date (mm/dd/yyyy) Location Time (EDT) Available Slot
03/16/2020 (Mon.) Sauder Elementary  6:30pm - 7:30pm  

Kick-Off Meeting

Come learn about the dance plans and volunteer opportunities to prepare, setup and help out at the dance!

2 slots filled - more available
Lisa Helems
Jenny Daleiden
03/31/2020 (Tue.) Sauder Elementary  3:00pm - 3:00pm  

Prep Decorations Due (6)

At-Home Volunteer Opportunity - complete and return to Sauder by 4/2/19

2 of 6 slots filled
Jenny Daleiden
Sarah Pollock
04/03/2020 (Fri.) Food Donation Drop Off - Sauder Elementary Lobby  1:00pm - 1:00pm  

Lemonade - premade gallons (20)

16 of 20 slots filled
Christy Harp (4)
Rebecca Richmond (4)
Erika Ackerman (4)
Missy Lehman (4)

Dozen Small Cupcakes (30)

4 of 30 slots filled
Brandie Phillips (4)

Dessert Plates (650)

Plain or themed

6 of 650 slots filled
Erika Ackerman (2)
Zoey Versiackas (2)
Missy Lehman (2)

Napkins (999)

Plain or themed

2 of 999 slots filled
Zoey Versiackas (2)

5 Oz. Cups (650)

Plain or Themed


Forks (650)

Plain or Themed


Dozen Cookies (Luau theme if possible) (30)

No peanut. Please drop off in lobby by 4:00 pm on 4/3.

12 of 30 slots filled
Lisa Helems (2)
2 dozen
Jenny Daleiden (2)
Kellie Hamilton (4)
Erika Ackerman (2)
Sarah Pollock (2)

Dozen Cut Fruit Skewers (30)

2 of 30 slots filled
Stacey Geinzer
Stacey Geinzer
Chassity Pence

Dozen Cut Veggie Skewers (15)


Dozen Cheese/Cracker Serving (20)


Dozen Snack Bags (Chips, Pretzels, Doritos, etc.) (30)

7 of 30 slots filled
Lisa Helems (2)
Multi packs
Niki Hahn
Jenny Daleiden (2)
Kellie Hamilton (2)
Sauder Elementary  1:00pm - 3:00pm  

Dance Setup

Gym Decorations; Prep Hallway Decorations

2 slots filled - more available
Chassity Pence
may need to leave at 2:45 to pick up middle school kids
Erika Ackerman
3:00pm - 6:00pm  

Dance Setup

Hallway Decorations

6:00pm - 9:00pm  

Aloha Greeter (4)

Greet guests and hand out leis at entrance

2 of 4 slots filled
Sarah Parsons
Chassity Pence

Check-In Table (4)

1 of 4 slots filled
Erika Ackerman

Food Table (8)

3 of 8 slots filled
Niki Hahn
Christina Colvin
Missy Lehman

Craft Table (12)

Hand out materials and assist with bow tying

2 of 12 slots filled
Cheryl Molnar (2)
I can bring Megan Molnar to help also

Selfie Booth (2)

Line Control/Prop Management


Photographer Helpers (2)

Line Control/Primping


Chaperone (8)

Rotate through dance, halls and bathrooms

4 of 8 slots filled
Lisa Helems
Tiffany Hass
Jenny Daleiden
Allison Immel
9:00pm - 10:00pm  


1 slot filled - more available
Erika Ackerman
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