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Swap Leaders

2022 Volunteer Registration

The 36th Annual Newport Ski Swap is coming up November 11 & 12.   This is the PTSA's largest and most important fundraiser of the year with all proceeds going back to Newport High School teachers and students.  Ski shops and individual sellers bring lots of new and used items to sell at amazing prices. 

Newport students and parents are what make this annual event a success.   The work happens before, during and after the SWAP.  The SWAP weekend looks like this:

Nov 10:   Setup & Gear Check-in 
Nov 11 & 12: SALE
Nov 13 Gear Check-out & Swap Equipment Removal

We are looking for two types of volunteers:

1) volunteers willing to work the weekend of the SWAP  and/or

2) volunteers willing to take a LEAD position.  Leaders will learn the position in advance, coordinate and train the team of volunteers (scroll down to lower part of sign up). If possible, sign up for leader positions sooner than later so we can train you and balance our staffing needs. Leaders will be contacted individually by the ski swap committee.

On the weekend of the swap, all volunteers will report to the volunteer coordination desk (outside of main gym). STUDENTS must Sign-In and Sign-Out with the volunteer coordinator in order to receive credit for community service hours. Student ID is needed.  Students will receive a signed PTSA form documenting hours. You are responsible to maintain and upload this document onto Naviance.

For more information about the SWAP, check out our website newportskiswap.org.  Questions about volunteering, contact:[email protected]

We encourage you to attend the NEW VOLUNTEER TRAINING on Wednesday, Nov 2, 7-8pm in the NHS Library.  Although intended for new volunteers, ALL can attend and students will get credit for community hours.

Looking forward to another great Ski SWAP
Ben Anderson, Don Meyer, 2022 Swap Directors

Created by:  Karen Rhatigan
 
Already signed up? You can change your sign up.

Available Slot Date (yyyy-mm-dd) Location Time (PDT)

Set-up / Take-down Swap Racks, etc.

1) Move metal racks, wood and swap supplies to/from storage. **Heavy lifting, gloves recommended** 2) Setup/Take down floor covering, racks and tables, chairs. **Use power tools**

2022-11-10 (Thu)  
 (15)  
9:00am - 12:00pm (15)  
1 of 15 slots filled
  Gavin Chen
12:00pm - 4:00pm (15)  
5 of 15 slots filled
  Kesh M
  Amogh Singh
  Gavin Chen
  Jaylen Wu
  Justin Zhang
4:00pm - 9:00pm (15)  
4 of 15 slots filled
  Kesh M
  Amogh Singh
  Benjamin Middleton
  Gavin Chen
2022-11-11 (Fri)  
8:00am - 9:00pm (15)  
3 of 15 slots filled
  Gavin Chen
  Jaylen Wu
  Justin Zhang
2022-11-13 (Sun)  
8:00am - 12:00pm (15)  
2 of 15 slots filled
  Benjamin Middleton
  Gavin Chen
12:00pm - 4:00pm (15)  
4 of 15 slots filled
  Kesh M
  Amogh Singh
  Benjamin Middleton
  Gavin Chen

Arrange Inventory

1) Check-In: Move gear to the right location by type & size, 2) Sale: Rearrange & keep gear orderly, 3) Check-out: Consolidate remaining gear to main gym and then the remaining gear after pickup out to trucks. **gloves recommended**

2022-11-10 (Thu)  
 (20)  
4:00pm - 9:30pm (20)  
6 of 20 slots filled
  Sarah Kim
I can start at 2pm
  Gavin Cook
  Emily HUANG
  Nex Wilson
  Addison Howard
  allison Tang
2022-11-11 (Fri)  
8:00am - 12:00pm (20)  
17 of 20 slots filled
  Lewis A
  Peng Yu Liu
  Candy Lau
  May Shih
  JP Edoukou
  Jasmine Hung
  allison tang
  Benjamin Middleton
  Claudia Song
  Gavin Cook
  Aadhita Datta
  Hayden Cheung
  Maggie Wang
  Nex Wilson
  Kedar Mukherjee
  Rishi Mukherjee
  Kavya Karthik
12:00pm - 4:00pm (20)  
11 of 20 slots filled
  Wei Xiao
Professional ski instructor to help
  JP Edoukou
  Jasmine Hung
  allison tang
  Allison Gagne
  Emily HUANG
  Elijah Chiu
  Aadhita Datta
  Hayden Cheung
  Maggie Wang
  Kavya Karthik
4:00pm - 9:30pm (20)  
8 of 20 slots filled
  Kesh M
  Amogh Singh
  Jasmine Hung
  allison tang
  Claudia Song
  Trevor Dalluge
  Kedar Mukherjee
  Rishi Mukherjee
2022-11-12 (Sat)  
8:00am - 12:00pm (20)  
8 of 20 slots filled
  Wei Xiao
Professional ski instructor to help
  Jasmine Hung
  allison tang
  Trevor Dalluge
  Aadhita Datta
  Hayden Cheung
  Addison Howard
  Kavya Karthik
12:00pm - 4:00pm (20)  
11 of 20 slots filled
  Kevin Wang
  Jasmine Hung
  allison tang
  Gavin Cook
  Trevor Dalluge
  Allison Gagne
  Natasha Rea
  Aadhita Datta
  Hayden Cheung
  Vishwa Senthil
  Kavya Karthik
4:00pm - 6:00pm (20)  
7 of 20 slots filled
  Jasmine Hung
  allison tang
  Benjamin Middleton
  Trevor Dalluge
  Aadhita Datta
  Vishwa Senthil
  Kavya Karthik
2022-11-13 (Sun)  
9:00am - 1:00pm (20)  
9 of 20 slots filled
  Ezra Kaminski
  Jasmine Hung
  allison tang
  Trevor Dalluge
  Emily HUANG
  Aadhita Datta
  Hayden Cheung
  Claudia Song
  Kavya Karthik

Check In/Out Shops

Help shops carry gear in/out of trucks/gyms. **Heavy lifting, gloves recommended**

2022-11-10 (Thu)  
 (20)  
6:00pm - 9:00pm (20)  
1 of 20 slots filled
  Natasha Rea
2022-11-11 (Fri)  
9:00am - 12:00pm (20)  
2 of 20 slots filled
  Ellen Nielsen
  Natasha Rea
2022-11-12 (Sat)  
3:00pm - 7:30pm (20)  

Check In/Out Individuals

1) Organize gear 2) Help people Check-in their gear and properly attach tags to gear, 2)Help customers find their unsold gear and Check-out, scan gear being picked up, 3) Scan and move the remaining gear before loading on a truck

2022-11-10 (Thu)  
 (15)  
4:00pm - 9:00pm (15)  
2022-11-11 (Fri)  
8:00am - 12:00pm (15)  
2022-11-13 (Sun)  
9:00am - 1:00pm (15)  
3 of 15 slots filled
  Lela Meng
  Anushka Agate
  Nex Wilson
9:00am - 1:00pm (15)  
2 of 15 slots filled
  Sophia Wu
  Audrey Chang

Security

Secure the swap facility and inventory - 1) Ensure that there is enough staff to cover all potential entry/exit points 2) Manage security staff and provide breaks, 3) Work with Police Officer

2022-11-10 (Thu)  
 (16)  
4:00pm - 9:00pm (16)  
1 of 16 slots filled
  Ian Chao
2022-11-11 (Fri)  
8:00am - 12:00pm (16)  
12:00pm - 4:00pm (16)  
1 of 16 slots filled
  Leo Cao
4:00pm - 9:30pm (16)  
2022-11-12 (Sat)  
8:00am - 12:00pm (16)  
1 of 16 slots filled
  Ezra Kaminski
12:00pm - 4:00pm (16)  
1 of 16 slots filled
  Ezra Kaminski
4:00pm - 6:00pm (16)  
1 of 16 slots filled
  Ezra Kaminski
2022-11-13 (Sun)  
9:00am - 1:00pm (16)  

Cashiers

Scan sold gear, create invoices, take credit, cash or check. Need 4-6 parents at all times

2022-11-10 (Thu)  
 (20)  
2022-11-11 (Fri)  
12:00pm - 4:00pm (20)  
11 of 20 slots filled
  Sophia Wu
  Yuning Zhao
  Jade Tseng
  Vicky Yao
Vicky yao
  Arthur Wang
  Jayant Rajesh
  Benjamin Middleton
  Xiaozhu Fu
  Audrey Chang
  Hattie Ciftci
  Helena Zhou
3:30pm - 9:30pm (20)  
12 of 20 slots filled
  Sophia Wu
  Yuning Zhao
  Jade Tseng
  Vicky Yao
Vicky yao
  Sonanshi Bhatia
  Arthur Wang
  Benjamin Middleton
  Xiaozhu Fu
  Audrey Chang
  Ellen Nielsen
  Alisa Saisakorn
  Helena Zhou
2022-11-12 (Sat)  
8:00am - 12:00pm (20)  
3 of 20 slots filled
  Sonanshi Bhatia
  Jayant Rajesh
  Benjamin Middleton
11:30am - 4:00pm (20)  
6 of 20 slots filled
  Karen Kuang
  Sonanshi Bhatia
  Benjamin Middleton
  Jayant Rajesh
  Xiaozhu Fu
  Helena Zhou

Customer Help

1) Check-in: Check tagging quality, re-attach tags as required. 2) Sale: Find and re-attach lost tags to gear and respond to customer issues. 3) Check-out: Help customers with find and check-out gear.

2022-11-10 (Thu)  
 (8)  
4:00pm - 9:30pm (8)  
4 of 8 slots filled
  Tommy Wang
  Rick Yan
  Arthur Wang
  Audrey Chang
2022-11-11 (Fri)  
8:00am - 9:00pm (8)  
1 of 8 slots filled
  Kai Wang
12:00pm - 4:00pm (8)  
All slots filled
  Andrea A
  Chris L
  Tony Deng
  Dorothy Tseng
  Ryan Kuang
  Anni Cao
  Andrew M
  Sophia Huang
4:00pm - 9:00pm (8)  
5 of 8 slots filled
  Andrea A
  Tony Deng
  Dorothy Tseng
  Ryan Kuang
  Addison Howard
2022-11-12 (Sat)  
8:00am - 8:00pm (8)  
1 of 8 slots filled
  Kai Wang
8:30am - 12:30pm (8)  
2 of 8 slots filled
  Andrea A
  Audrey Chang
12:30pm - 5:00pm (8)  
6 of 8 slots filled
  Andrea A
  Tony Deng
  Dorothy Tseng
  Ryan Kuang
  Audrey Chang
  Dina Bui
2022-11-13 (Sun)  
9:00am - 1:00pm (8)  
2 of 8 slots filled
  Kai Wang
  Dina Bui

Manage the Swap - Adults Only

Manage the overall swap organization, leaders and processes, provide on-the-job training. **Requires a full day commitment**

2022-11-10 (Thu)  
 (4)  
9:00am - 9:00pm (4)  
2 of 4 slots filled
  Don Meyer
  Greg Nelson
2022-11-11 (Fri)  
8:00am - 9:00pm (4)  
2 of 4 slots filled
  Don Meyer
  Greg Nelson
2022-11-12 (Sat)  
8:00am - 8:00pm (4)  
2 of 4 slots filled
  Don Meyer
  Greg Nelson
2022-11-13 (Sun)  
9:00am - 1:00pm (4)  
3 of 4 slots filled
  Don Meyer
  Greg Nelson
  Don Meyer

Assist volunteer coordinator- Adults

1) Help volunteers get checked in and out, 2) connect volunteers to leaders, 4) ensure that the students get volunteer credit, and 5) help swap leaders shift volunteers around as needed.

2022-11-10 (Thu)  
 (2)  
9:00am - 9:00pm (2)  
2022-11-11 (Fri)  
8:00am - 9:00pm (2)  
2022-11-12 (Sat)  
8:00am - 8:00pm (2)  
2022-11-13 (Sun)  
9:00am - 1:00pm (2)  

co-leaders for Food - Adults

1) Plan for meals & organize food collection (includes Food Donation signup), 2) manage incoming food, 3) dispense food to volunteers, 4) dispose of leftover food and supplies.

2022-11-10 (Thu) manage the weekend 
 (2)  

Support Computers, Network and Swap Software

1) Plan for and manage swap hardware and software, 2) Setup and support hardware and software for Check-In, Sale, Check-out

2022-11-10 (Thu)  
 (4)  
4:00pm - 9:00pm (4)  
2022-11-11 (Fri)  
8:00am - 9:00pm (4)  
2022-11-12 (Sat)  
8:00am - 8:00pm (4)  
2022-11-13 (Sun)  
9:00am - 1:00pm (4)  

Manage Sales, Cashiers & Payment - Adults only

This is the position for PTSA Treasurer and their selected Parent leaders, 1) Manage sales receipts and banking, 2) manage cashiers, 3) manage customer sales line 4) manage receipt and inventory consolidation and issue resolution, 5) Manage Seller Payment

2022-11-10 (Thu)  
 (5)  
2022-11-11 (Fri)  
8:00am - 9:00pm (5)  
2022-11-12 (Sat)  
8:00am - 8:00pm (5)  
2022-11-13 (Sun)  
9:00am - 1:00pm (5)  

Security Leaders - Adults

Lead, train and supervise the security team

2022-11-10 (Thu)  
 (2)  
9:00am - 9:00pm (2)  
2022-11-11 (Fri)  
8:00am - 9:00pm (2)  
2022-11-12 (Sat)  
8:00am - 8:00pm (2)  
2022-11-13 (Sun)  
9:00am - 1:00pm (2)  

Merchandising / Floor Management - Adults Only

2 Leaders must work full swap. 1) Lead the set up & arrangement of swap facility & inventory (hard & soft goods), 2) Coordinate with Leaders of Set-up, Check-in, Gear Arranging, Check-out and Shops.

2022-11-10 (Thu)  
 (6)  
4:00pm - 9:00pm (6)  
2022-11-11 (Fri)  
8:00am - 12:00pm (6)  
12:00pm - 4:00pm (6)  
4:00pm - 9:00pm (6)  
2022-11-12 (Sat)  
8:00am - 12:00pm (6)  
12:00pm - 4:00pm (6)  
2022-11-13 (Sun)  
9:00am - 1:00pm (6)  

Customer Relations - Adult

1) Before, during and after swap - Work with Swap leaders to assist buyers and sellers using email, the website and Facebook, 2) During Sale - Work with Help Desk to answer questions & solve problems.

2022-09-01 (Thu) Ignore Date/Time 
9:00am - 12:00pm (2)  
2022-11-10 (Thu)  
 (2)  
2022-11-11 (Fri)  
4:00pm - 9:30pm (2)  
2022-11-12 (Sat)  
8:00am - 12:00pm (2)  
12:00pm - 4:00pm (2)  

Sales Guest Entry Lead

1) Leader manages the sales guess entry volunteers, 2) Manage customer (scheduled & unscheduled) entry queues. 3) Buying customers are requested to schedule an entry time via a SignupGenius form to reduce the inevitable crush in the first hours.

2022-11-10 (Thu)  
 (10)  
2022-11-11 (Fri)  
12:00pm - 9:00pm (10)  
1 of 10 slots filled
  Zoe Hyrien
2022-11-12 (Sat)  
8:00am - 12:00pm (10)  
12:00pm - 4:00pm (10)  

Marketing - Adults

1) Coordinate dates/times, budgets another details with Swap Mgt, 2) Setup and manage Google Facebook and potentially other ad campaigns. 3) Update Website and Facebook pages

2022-09-01 (Thu) Ignore Date/Time 
9:00am - 12:00pm (6)  
1 of 6 slots filled
  Holly Ng
2022-11-10 (Thu)  
 (6)  

Food Server

Arrange and serve food and beverages, keep eating area clean

2022-11-10 (Thu)  
 (2)  
2022-11-11 (Fri)  
8:00am - 12:00pm (2)  
12:00pm - 4:00pm (2)  
All slots filled
  Hayden Le
  Nex Wilson
3:30pm - 9:30pm (2)  
All slots filled
  Ewen Hyrien
  Marylou Canul-Dorantes
2022-11-12 (Sat)  
8:00am - 12:00pm (2)  
All slots filled
  Claudia Song
  Zoe Hyrien
11:30am - 4:00pm (2)  
All slots filled
  Claudia Song
  Zoe Hyrien
3:00pm - 7:30pm (2)  
All slots filled
  Claudia Song
  Zoe Hyrien
2022-11-13 (Sun)  
9:00am - 1:00pm (2)  
All slots filled
  Ewen Hyrien
  Marylou Canul-Dorantes
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