Peggy's Cove Area Festival of the Arts

Many Hands Make Light Work

We need you to lend a hand in support of the planning for member and festival events. There are many tasks available. Please sign up for one or more of the following. (No previous experience is required for most of these tasks and plenty of support will be provided to newbies.)

 

Please review the available slots below and click on the button to sign up. Thank you!

Created by:   PCAFA
 
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Available Slot

Member of the Board: (7)

financial management and governance of PCAFA society; oversight of events; communications and website

 
4 of 7 slots filled
Debbie Smith
BETH NEWMAN
Treasurer
RJ Marchand
Shardi Janes

Recording Secretary

responsible for taking minutes at 5 - 6 board meetings.

 

Bay Treasure Chest coordinator:

honorarium applications and volunteer coordination (2 times per year)

 

Bay Treasure Chest Counter (6)

volunteer for Toonie Count (4 hrs)

 
1 of 6 slots filled
Sheilagh McQuinn

District Capital Funding:

District Capital Funding application (March)

 

Grant Funding:

funding applications in March (Aspotogan Heritage Trust & SMBRTDA)

 
Debbie Smith
Federal Grant only

Sponsors:

correspondence with past and potential sponsors

 

Invoices:

create invoices for advertisers and sponsors (experience with Excel required)

 
Lima Mishra

Google Forms:

develop forms for membership registration and registration in various events

 
Janet Taylor

Volunteer coordinator:

email past and prospective volunteers about volunteering in 2023

 
Lima Mishra

Website:

update artist profile pages, tags and images on website (experience with Word Press required)

 
Lima Mishra

Membership registration:

review, verify and record PCAFA membership registrations

 
Kip Harris

MARKETING COMMITTEE CHAIR:

oversee all aspects of marketing; prepare event budget; report to the Board

 

Marketing Committee Member (3)

responsibilities to be determined

 

Event listings:

post Festival event listings on NS Tourism Partner Portal, and various other media websites

 

Marquis signs:

correspond with various community organizations about posting notices for Festival events

 

Marquis signs:

put-up display on Tantallon Farmer’s Market sign (July)

 

Festival signage:

arrange for inventory and printing of event signage (May/June)

 

Print materials coordinator:

coordinate volunteers for distribution; prepare packages for Studio Tour locations and events

 

Print material distribution: (4)

distribute materials by mail or by hand (May/June)

 

Social Media: (2)

posts and promotional campaigns on Facebook, Instagram, and Twitter

 

Media:

write news articles for Masthead News and other publications

 
Sharon Jessup Joyce

Graphic design:

design Festival ads, guidebook ads, social media graphics, event posters

 
Grant Tomchuk
One stipulation: Not available from March17th -April 28th

Sandwich boards: (10)

responsible for 2-4 sandwich boards in various areas (July)

 
2 of 10 slots filled
Brian Smith
Crossroads at CEC & Redmonds
Jerry Walsh
Crossroads Area

Sandwich Boards

spring maintenance and repairs

 

Community Enterprise Centre exhibits: (3)

register, collect and hang member art at the CEC for special events, (3 times per year)

 
1 of 3 slots filled
Sharon Jessup Joyce

Community Art Exhibits:

coordinate artists hanging works at the C.U.A and the C.E.C (monthly)

 
Sharon Jessup Joyce

STUDIO TOUR COMMITTEE CHAIR:

oversee all aspects of the print and online publications; prepare event budget; report to the Board

 

Guidebook ad sales:

correspondence with local restaurants about advertising in the Studio Tour Map (Nov to Feb)

 

Guidebook ad sales:

correspondence with local businesses about advertising in the Studio Tour Map (Nov to Feb)

 

Studio Tour map locations:

develop Google Map of ST locations and eateries (April)

 

Studio Tour print map: (2)

work with hired designer to develop and edit content for print Studio Tour map (Mar to May)

 

Studio Tour online map: (2)

work with Halifax Art Map to develop and edit content for online Studio Tour Guide (Mar to May)

 
1 of 2 slots filled
Debbie Smith

Studio Tour images:

review images submitted by artists for requirements, corresponding with artists as necessary (March)

 

PRE-Studio Tour: (3)

coordinate Studio Tour sign and passport pick up; arrange for pick-up after the date for no-shows (June)

 

POST-Studio Tour:

collect Studio Tour signs and passports; track down passports and signs not returned (July)

 

POST- Studio Tour:

data analysis from passports; correspond with artists about number of visitors (July)

 
Philip Hodges
data analysis

OPENING NIGHT CHAIR:

coordinate venue, rentals, and band; prepare event budget; report to the Board

 
Margo Mosher-Swain
Margo Mosher-Swain

Opening Night catering:

coordinate with caterer; assist with set up

 
Sheilagh McQuinn

Opening Night bar:

responsible for liquor license, purchase, and bar set up

 
Margo Mosher-Swain
Margo Mosher-Swain

Opening Night decorations

responsible for flowers or other event decorations

 

Opening Night art collection

accept art and donations for art exhibit, July 5th

 

Opening Night art exhibit: (4)

responsible for registration, display, and sales of artwork

 

Opening Night door prizes:

collect artwork and put together door prizes

 

Opening Night 50/50 Tickets

Sell tickets at the event

 

Opening Night Ticket Sales

monitor online sales; create list of sold tickets

 

Opening Night door monitor (2)

greet attendees at the door and check for names on list

 
1 of 2 slots filled
Sheilagh McQuinn

Opening Night parking attendent (2)

control traffic in parking lot on night of July 5th

 

PAINT PEGGY'S COVE CHAIR:

oversee all aspects of the event; prepare event budget; report to the Board

 
Patricia Lindley

Paint Peggy’s Cove registration:

registration and communication with participating artists

 
Patricia Musyk

Paint Peggy’s Cove studio art: (2)

collection, display and sales of studio art

 
All slots filled
Patricia Lindley
Patricia Muzyk

Paint Peggy’s Cove plein air art:

collection, display and sales of art painted on site

 
Anne Patrick

Paint Peggy’s Cove children’s art tent:

coordinate materials and volunteers

 
Yvonne Blanchard

Paint Peggy’s Cove volunteer coordinator:

schedule and correspond with event volunteers

 
Anne Patrick

Paint Peggy's Cove volunteer (15)

volunteer for one or more 4 hour shifts

 
3 of 15 slots filled
Sheilagh McQuinn
Kathy Boutilier (2)
Will help Anne, collect art, or work in tent

SRECIAL EVENTS COMMITTEE CHAIR:

oversee all aspects of new members’ event; prepare event budget; report to the Board

 

Special Event Committee: (3)

responsibilities to be determined

 

Special Events Volunteer (6)

duties to be determined

 
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