Haverford Guild Of Craftsmen

Show Coordinator Position Fall 2018 Show

Show Coordinator Description

Event: Fall Fine Art & Craft show at Agnes Irwin
Dates: October 20 - 21
Pay: $20/hr
Primary duty is to ensure that everything is running smoothly throughout the show.



  • Friday arrive at 4:30 PM and leave at 8:00 PM (3.5 hours)
  • Saturday - arrive at 6:00 AM and leave at 5:00 PM (11 hours)
  • Sunday - arrive at 9:30 AM and leave at 7:00 PM (9.5 hours)
  • Total hours - 23 to 24 hours plus additional pre-show hours if needed
  • Any extra hours meeting with the Show Chairs will be paid by the hour

Friday PM & Sat AM (Registration & Artist Load-in)

  • Greet Artists
  • Distribute Artist info
  • Make sure Load-in is going smoothly

Saturday & Sunday AM

  • Ensure all signage is placed appropriately,
  • Ensure that refreshments are set up and instruct maintenance to clean up prior to show opening.
  • Assist with clean up if needed.

During Show

  • Walk show & check in with artists to see if they need anything
  • Coordinate booth sitters and assign duties
  • Coordinate 20 min. meal break times for artists,
  • Troubleshoot internet connectivity issues, heat/ac issues, etc.
  • Contact Venue representative if needed
  • Assist Patrons as needed
  • Ensure that artists do not pack up early or breakdown early
  • Assist with Greeters and Raffle if time allows.

Artist Breakdown

  • Ensure that artist is completely broken down and packed before allowing them to get their car.
  • Assist with cleaning up after the show.
    • Removing tape
    • Ensure that all signage has been removed
    • Anything else that may be needed

If issues arise, check with the show chairperson/s.

Date: 10/20/2018 (Sat.)

Time: 10:00am - 5:00pm EDT

Location: The Agnes Irwin School

Created by:   Sharon Morse

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