West Bay PTO Volunteer Committee Open Positions 2021-2022

Family Fun Nights - Chair

Line up monthly family fun nights that benefit West Bay with area restaurants. Communicate dates to be included in Newsletter, website and Facebook. Create and distribute flyers as necessary.

Family Fun Nights - Co-Chair

Line up monthly family fun nights that benefit West Bay with area restaurants. Communicate dates to be included in Newsletter, website and Facebook. Create and distribute flyers as necessary.

Open House - Chair (PTO President)

Create PTO information communication, set-up "booths" for PTO items (Yearbook, Directory, Volunteers, Apparel), secure volunteers, coordinate booth needs/set-up

Open House - Co-Chair (PTO Vice President)

Create PTO information communication, set-up "booths" for PTO items (Yearbook, Directory, Volunteers, Apparel), secure volunteers, coordinate booth needs/set-up

Apparel - Coordinator

Communicate with apparel company to ensure West Bay apparel is available via website/link from company prior to Open House, ensure flyers/graphics are provided to PTO, and promote sales by preparing details to be sent to parents.

Apparel - Co-coordinator

Communicate with apparel company to ensure West Bay apparel is available via website/link from company prior to Open House, ensure flyers/graphics are provided to PTO, and promote sales by preparing details to be sent to parents.

Sign-Up Genius - Chair

Send out Volunteer Request Form to teachers at beginning of school year, create Sign-up Genius for each classroom teacher as requested, throughout year make additional contacts to get volunteers for various activities.

Sign-up Genius - Co-Chair

Send out Volunteer Request Form to teachers at beginning of school year, create Sign-up Genius for each classroom teacher as requested, throughout year make additional contacts to get volunteers for various activities.

Corporate Sponsorships - Chair

Compose Corporate Sponsorship letter, maintain sponsorship mailing list, gather sponsorship money, logos & applicable ads for directory/yearbook/banner/etc.

Corporate Sponsorship Co-Chair

Compose Corporate Sponsorship letter, maintain sponsorship mailing list, gather sponsorship money, logos & applicable ads for directory/yearbook/banner/etc.

Directory - Chair

Responsible for coordinating directory set-up with link (sent to Website Content Chair in July), communicates process to confirm existing directory information with returning West Bay families and process to create new entry for new families.

Directory - Co-Chair

Responsible for coordinating directory set-up with link (sent to Website Content Chair in July), communicates process to confirm existing directory information with returning West Bay families and process to create new entry for new families.

Website/Social Media Content - Chair

www.WestBayPTO.com, maintain and update content including calendar of events, contacts, etc., maintain updated links for directory, volunteer positions and yearbook. Update PTO Facebook page with events and news

Website/Social Media Content - Co-Chair

www.WestBayPTO.com, maintain and update content including calendar of events, contacts, etc., maintain updated links for directory, volunteer positions and yearbook. Update PTO Facebook page with events and news

West Bay Beautification - Chair

Landscape weeding and maintenance. (Mowing and snow removal done by district)

General Volunteer (25)

I want to help but I'm not sure which task will work best. Please contact me directly about future needs.

Shopping Rewards (Hy-Vee receipts, TAGG, etc.) - Chair

Communicate and promote various collection deadlines for Newsletter and Social Media. Verify Student Council continuing with Box Tops (if not, PTO will do). Facilitate any other outside fundraiser (i.e. Tyson, AmazonSmile, Bakers, etc.) Report to PTO.

Shopping Rewards (Hy-Vee receipts, TAGG, etc.) - Co-Chair

Communicate and promote various collection deadlines for Newsletter and Social Media. Verify Student Council continuing with Box Tops (if not, PTO will do). Facilitate any other outside fundraiser (i.e. Tyson, AmazonSmile, Bakers, etc.) Report to PTO.

Bengal Fun Run - Chair

Coordinate Walk-a-Thon promotion with hired 3rd party organizer. Oversee execution and communicate with board all details. Present final wrap-up including successes, profit, and what to change.

Bengal Fun Run - Fun Run T-Shirt Coordinator

Coordinate Walk-a-Thon promotion with hired 3rd party organizer. Oversee execution and communicate with board all details. Present final wrap-up including successes, profit, and what to change.

Bengal Fun Run - Committee (5)

Coordinate Walk-a-Thon promotion with hired 3rd party organizer. Oversee execution and communicate with board all details. Present final wrap-up including successes, profit, and what to change.

Fall Family Social Night Chair

Plan fundraiser celebration activities/events/games. Obtain volunteers, purchase supplies, line up food, beverages, etc.. Secure entertainment. Create registration form, communicate event details, gather registrations and money, set-up and clean-up.

Fall Family Social Night - Committee (5)

Plan fundraiser celebration activities/events/games. Obtain volunteers, purchase supplies, line up food, beverages, etc. Secure entertainment. Create registration form, communicate event details, gather registrations and money, set-up and clean-up.

Nothing Bundt Cakes Fundraiser - Chair

Coordinate fundraiser timeline and flyer distribution with NbC representative. Summarize orders for NbC and organize volunteers to distribute cakes at school.

Nothing Bundt Cakes Fundraiser - Co-Chair

Coordinate fundraiser timeline and flyer distribution with NbC representative. Summarize orders for NbC and organize volunteers to distribute cakes at school.

Spring Fundraiser - Chair

Plan fundraiser activities/events/games. Obtain volunteers, purchase supplies, line up food, beverages, etc.. Secure entertainment. Create registration form, communicate event details, gather registrations and money, set-up and clean-up.

Spring Fundraiser - Co-Chair

Plan fundraiser activities/events/games. Obtain volunteers, purchase supplies, line up food, beverages, etc.. Secure entertainment. Create registration form, communicate event details, gather registrations and money, set-up and clean-up.

Spring Fundraiser - Committee (6)

Plan fundraiser activities/events/games. Obtain volunteers, purchase supplies, line up food, beverages, etc.. Secure entertainment. Create registration form, communicate event details, gather registrations and money, set-up and clean-up.

Scholarship Committee - Chair

Identifies recipients for the West Bay scholarship. The receiver is a previous student of West Bay.

Scholarship Committee - Co-Chair

Identifies recipients for the West Bay scholarship. The receiver is a previous student of West Bay.

Conference Food - Chair

Coordinate food/beverage during Parent/Teacher Conferences, communicate with Sign-up Genius Lead food donation needs for each day to set-up genius page, set up and clean up

Conference Food - Co-Chair

Coordinate food/beverage during Parent/Teacher Conferences, communicate with Sign-up Genius Lead food donation needs for each day to set-up genius page, set up and clean up

Teacher/Staff Appreciation - Chair

Coordinate small quarterly appreciation gift/treat to teachers and staff throughout the year. Plan a Theme and coordinate teacher meals/snacks and appreciation gifts/décor for 1 week. Compile a list of favorite items from teachers and staff in Sept.

Teacher/Staff Appreciation - Co-Chair

Coordinate small quarterly appreciation gift/treat to teachers and staff throughout the year. Plan a Theme and coordinate teacher meals/snacks and appreciation gifts/décor for 1 week. Compile a list of favorite items from teachers and staff in Sept.

Teacher/Staff Appreciation Committee

Coordinate small quarterly appreciation gift/treat to teachers and staff throughout the year. Plan a Theme and coordinate teacher meals/snacks and appreciation gifts/décor for 1 week. Compile a list of favorite items from teachers and staff in Sept.

School Supply Kits - Chair

Secure school supply kit contract, obtain school supply kit flyers to distribute to families, summarize/place order, distribute kits to student's desk morning of open house.

School Supply Kits - Co-Chair

Secure school supply kit contract, obtain school supply kit flyers to distribute to families, summarize/place order, distribute kits to student's desk morning of open house.

5th Grade Graduation - Chair

Organize 5th Grade Celebration after graduation on last day of school. Assist the 5thGrade teachers with planning a graduation theme if needed. Make video played at 5th Grade Graduation.

5th Grade Graduation - Co-Chair

Organize 5th Grade Celebration after graduation on last day of school. Assist the 5thGrade teachers with planning a graduation theme if needed. Make video played at 5th Grade Graduation.

5th Grade Graduation - Committee (6)

Organize 5th Grade Celebration after graduation on last day of school. Assist the 5thGrade teachers with planning a graduation theme if needed. Make video played at 5th Grade Graduation.

Yearbook - Chair

Finalize contract with Jostens, plan content of pages and obtain pictures throughout year, use online program to assemble and proof pages. Hold a drawing contest for yearbook cover. Communicate deadlines for purchasing yearbook and distribute.

Yearbook - Committee/Photographer

Finalize contract with Jostens, plan content of pages and obtain pictures throughout year, use online program to assemble and proof pages. Hold a drawing contest for yearbook cover. Communicate deadlines for purchasing yearbook and distribute.

Yearbook - Committee/Photographer

Finalize contract with Jostens, plan content of pages and obtain pictures throughout year, use online program to assemble and proof pages. Hold a drawing contest for yearbook cover. Communicate deadlines for purchasing yearbook and distribute.

Library aide - Chair

Time is flexible, but must be during the day, preferably afternoon. Same volunteer is encouraged each week for consistency, but could also rotate every other week with another volunteer.

Library aide - Volunteer every Monday

Time is flexible, but must be during the day, preferably afternoon. Same volunteer is encouraged each week for consistency, but could also rotate every other week with another volunteer.

Library aide - Volunteer every Tuesday

Time is flexible, but must be during the day, preferably afternoon. Same volunteer is encouraged each week for consistency, but could also rotate every other week with another volunteer.

Library aide - Volunteer every Wednesday

Time is flexible, but must be during the day, preferably afternoon. Same volunteer is encouraged each week for consistency, but could also rotate every other week with another volunteer.

Library aide - Volunteer every Thursday

Time is flexible, but must be during the day, preferably afternoon. Same volunteer is encouraged each week for consistency, but could also rotate every other week with another volunteer.

Library aide - Volunteer every Friday

Time is flexible, but must be during the day, preferably afternoon. Same volunteer is encouraged each week for consistency, but could also rotate every other week with another volunteer.

Class Party - Chair

Communicate with teachers about party details (date and time), coordinate snack and classroom planned activities (craft/game)

Copier Committee - Chair

Make copies and laminate weekly on designated day for teachers and staff. Chair will coordinate a time to be trained on copy machine at beginning of school year.

Copier Committee - Volunteer every Monday

Make copies and laminate weekly on designated day for teachers and staff. Chair will coordinate a time to be trained on copy machine at beginning of school year.

Copier Committee - Volunteer every Tuesday

Make copies and laminate weekly on designated day for teachers and staff. Chair will coordinate a time to be trained on copy machine at beginning of school year.

Copier Committee - Volunteer every Wednesday

Make copies and laminate weekly on designated day for teachers and staff. Chair will coordinate a time to be trained on copy machine at beginning of school year.

Copier Committee - Volunteer every Thursday

Make copies and laminate weekly on designated day for teachers and staff. Chair will coordinate a time to be trained on copy machine at beginning of school year.

Copier Committee - Volunteer every Friday

Make copies and laminate weekly on designated day for teachers and staff. Chair will coordinate a time to be trained on copy machine at beginning of school year.