2018-2019 Volunteers

ENCHANTED GARDEN 2019

It takes many generous volunteers to work closely with one another to pull off a truly unforgettable event like our beloved Enchanted Garden. There are many ways you can help out-- and we would love it if you could! No job is too big or too small, so even if you only have a limited amount of time, we have a job for you!

 

Please see the list below and thank you in advance for your help!

-- The Enchanted Garden Committee

Created by:   Novato Charter School
 
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Available Slot

FRIDAY: Silent Auction Item Transport 5:30-7:30pm (2)

Two to Three large vehicles needed to pick up items from storage unit in Hamilton and deliver to the Embassy Suites.

 
All slots filled
Steffanie Mosebrook
David Brunjes

FRIDAY: Silent Auction Early Set Up 6:00-8:00pm (3)

Help to stage silent auction items for overnight storage. Assist with table placement and décor staging.

 
All slots filled
Steffanie Mosebrook
David Brunjes
alex barnes
alex barnes

SATURDAY: Dessert Dash Set Up 10:00am-12:00pm

Help with the set up of dessert tables in the ballroom.

 
Catherine Alsterlind

SATURDAY: Dining Room Set Up 9:00am-2:00pm (4)

Place all centerpieces, ensure all linens and place settings have been setup properly by the hotel, place bid cards and meal choice cards at table.

 
All slots filled
Michelle Greer
Lia Heath
Jennifer Thompson
Emily Studer

SATURDAY: Silent Auction Set Up 9:00am-12:00pm (2)

Arrange all silent items in their appropriate areas, place all clipboards and pens. Arrange specialty areas.

 
All slots filled
Steffanie Mosebrook
Peni Buchignani

SATURDAY: Sign-Up Party Set Up 10:00am-12:00pm

Set up the Sign-up Parties boards and arrange all clipboards, pens.

 
Amy Khan

SATURDAY: Reception/Registration 4:30pm-7:15pm (4)

Training to take place prior to guest arrival; Greet Guests, check in, hand out name tags. Register guests into computer, swipe credit cards

 
All slots filled
Mel Hall
Sally Carrington
Melina Gregorian
Stacy Diamond-Garcia

SATURDAY: Raffle Shift 1 5:00pm-6:15pm (2)

Mingle with crowd and solicit raffle ticket purchases – cash raffle and parking spot raffle.

 
All slots filled
Trina Charter School
Sharon Charter School

SATURDAY: Raffle Shift 2 6:15-7:00pm (2)

Mingle with crowd and solicit raffle ticket purchases – cash raffle and parking spot raffle.

 
All slots filled
Nina
Jessica Jons

SATURDAY: Photo Booth Scribe 4:45-6:00pm

Collect bid numbers from those getting their photo taken

 
Katherine Revoir

SATURDAY: Photo Booth Scribe 2: 6:00-7:15pm

Collect bid numbers from those getting their photo taken

 
Karen Mendoza
Karen Mendoza DL

SATURDAY: Cash Out Data Entry 6:45-9:45pm (2)

Assist auction software consultant. Enter winning bids from silent and live auction. Assist in printing packing lists, invoices, updated invoices, etc. Dinner provided (not in main dining room)

 
All slots filled
Sara Terkaly
Cristina Lozano

SATURDAY: Cash Out Staging & Item Organizers 6:45-9:45pm (2)

Assist in staging bags, collecting bid sheets, collecting tangible inventory of auction items. Dinner provided (not in main dining room)

 
All slots filled
Marny Sumrall (2)
Marny & Rich

SATURDAY: Spotters 7:30-9:00pm (2)

Assist the auctioneer during the live event – assigned to a ballroom section & will encourage bidders to keep them motivated. Spotters help alert auctioneer of new activity. Onsite training @4:00, dinner provided (not in main dining room)

 
All slots filled
Nina Millikin
Elmo Froemke

SATURDAY: Scribes 7:30-9:30pm (4)

Take clear, written auction notes during live auction, including winning bid numbers and amounts.

 
All slots filled
Joanna Fraizer
with Mel Hall
Weston Radomski
with Mel Hall
Gia Hodges
with Mel Hall
Mel Hall

SATURDAY: Live Auction Runners 7:30-9:00pm (2)

Gather cards from scribes frequently during live auction and bring to data entry folks. Data is entered to produce invoices quickly. Dinner provided (not in main dining room)

 
All slots filled
Sarah Couvillon
Karen Mendoza
Karen Mendoza DL

SATURDAY: Fund in Need Tally Person 4:30-8:30pm

Position will be needed during Fund In Need Section of program only. Simple data entry on provided laptop with short training at 4:30pm. Person in this position cannot drink any alcohol until end of fund in need part of auction.

 
Mel Hall

SATURDAY: Clean Up Crew 9:00pm-11:00pm (3)

Assist in gathering all decorations and supplies to be returned to school.

 
1 of 3 slots filled
Karen Mendoza
Karen Mendoza DL

SATURDAY: Check Out Registration 9:45-11:00pm

Registration computer monitoring and responding to any ad hoc registration related inquiries, i.e. credit card change from original credit card that was swiped during registration.

 
Joanna Magee

SATURDAY: Check Out 9:45-11:00pm (2)

Assist in checking people out as they leave the event. Also includes pick up and preparation of the cash out supplies box.

 


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