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GBS Band

Jazz Fest 2020-Parent Volunteers

We need a lot of help but this is also so much fun, you might not want to leave! As a reminder, volunteers get free admission to all performances when not working, including the evening concert. 

Below is a list of the parent shifts that need filling—almost 180 shifts are needed.  Brief descriptions of each role are listed below.  See the full job description at northshorejazzfest.com/volunteers.

Performance times for GBS bands are 11:00 (Jazz Lab Band) and 3:00 (Jazz Ensemble) in the Lyceum. 

Check in at the Information Desk outside the Library.  All volunteers receive a complimentary Jazz Fest t-shirt.  

If you have questions, please contact David Bernstein & Julie Bretz directly ([email protected] or 312-865-6585).

Looking forward to seeing you at the Fest!

Created by:   Michelle Cummings
 
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Job Date (mm/dd/yyyy) Location Time (CST)

Friday Afternoon Set Up

Assist with table set-up, t-shirt set up, signage, decorating, packet assembly, volunteer organization, equipment set up & testing, etc

01/17/2020 (Fri) Check in at IMC/Library 
1:00pm - 4:00pm (6)  
5 of 6 slots filled
Rodney Cavender
Michelle Cummings
Karen Linden
Karen Linden, 2XL
Chrissie VonderSitt
Med
Debbie West
I have to leave at about 3:30.

Friday Evening Set Up

Assist with table set-up, t-shirt set up, signage, decorating, packet assembly, volunteer organization, equipment set up & testing, etc

01/17/2020 (Fri) check in at IMC/Library 
5:00pm - 8:00pm (6)  
All slots filled
Ella Rabor (2)
Barber (XL) and Ella (M) Rabor will be there
Saori Fujiki
Melissa Read
Medium Shirt
Bridget Monckton
Asha Vyas
Will be there around 6

Jazz Cafe/Bake Sale Set Up

Assist with fruit/veggie salad cup prep, wrapping bake sale items and table prep

01/17/2020 (Fri) West Cafeteria/Kitchen 
5:00pm - 8:00pm (2)  
All slots filled
Mary Frese
Yoon Kim

Homeroom Set-up/Breakdown Team Leader

coordinates & leads homeroom teams with room set-up & breakdown

01/17/2020 (Fri) check in at IMC/Library 
5:00pm - 8:00pm   
Bryan Frese
01/18/2020 (Sat) check in at Info Table 
5:00pm - 8:00pm   
Bryan Frese

Friday Night Room Prep

Set up the classrooms for use as performing ensemble homerooms.

01/17/2020 (Fri) check in at IMC/Library 
5:00pm - 8:00pm (8)  
All slots filled
Tom Skiles
Ken Kramer
Rodney Cavender
Reinhard Sander
Reinhard Sander - xL tshirt
William Bretz
Adult large
Joanna Choe
Gloria Choe
Marina Vagil
Val and Marina Vagil, L and XL, we have name tags

Hallway Management Lead (*CRITICAL ROLE*)

Coordinate the volunteer Hallway Monitor and assist/escalate as needed

01/19/2019 (Sat) Various 
6:30am - 7:00pm   
Dio Vega

Hallway Monitoring (*CRITICAL ROLE*)

Adult volunteers only! -- Manage access to homerooms, maintain semblance in the hallways during rehearsals & performances. KEYS and WALKIE TALKIE included!

01/18/2020 (Sat) Various 
6:30am - 10:15am (4)  
3 of 4 slots filled
Thomas Ahlgrim
Large T-Shirt
Ken Kramer
Jennifer Adams
I can help from 9:00 am to 11:00 am.
10:00am - 1:00pm (4)  
3 of 4 slots filled
Kirk Reuter
2XL
Stephanie Kim
L t-shirt
Reinhard Sander
Adult XL
12:45pm - 3:45pm (4)  
2 of 4 slots filled
Kirk Reuter
Stephanie Kim
Would like to leave at 3 to watch Jazz ensemble if possible
3:30pm - 7:00pm (4)  
All slots filled
Dale Woltmann
4xl
Tom Herron
Eric Linden
Eric Linden XL
Reinhard Sander
Adult XL - Reinhard Sander

Announcer Team Leader

will coordinate & assist room announcers including pre-event communication

01/18/2020 (Sat) Various 
6:30am - 6:00pm   
Robin Herron

Auditorium Announcer (*CRITICAL ROLE*)

Introduce ensembles & judges and make event announcements in the performance rooms. Semi-professional dress required (jacket, dress pants, no band polos/event T-shirts). If you have a room preference, we try to honor it. SCRIPTS PROVIDED!!!

01/18/2020 (Sat) Auditorium 
7:30am - 10:30am   
Stephen Cummings
XL
10:15am - 1:15pm   
Kim Scott
Small (although i may not need a T-shirt if I’m to dress semi-professional?)
1:00pm - 4:00pm   
Iano Monastero
XL
4:00pm - 7:00pm   
Asha Vyas

Performance Room Announcer (*CRITICAL ROLE*)

Introduce ensembles & judges and make event announcements from podium in performance rooms. Semi-professional dress required (jacket, dress pants, no band polos/event T-shirts). If you have a room preference, we will try to honor it. SCRIPTS PROVIDED!!!

01/18/2020 (Sat) Performance Rooms 
9:30am - 12:30pm (3)  
All slots filled
Janet McWilliams
Small t-shirt
Patty Marfise-Patt
Large, but do not ned one if dressing professionally
Jim Baumstark
12:30pm - 3:30pm (3)  
All slots filled
Jennifer Burrowes
Don’t need a t-shirt since I will be professionally dressed.
Eileen Grant (2)
Wayne is XL and Eileen is L.
3:30pm - 7:00pm (3)  
1 of 3 slots filled
Margaret Ludemann

Auditorium Room Assistant

Assist Room Announcer in Auditorium; help get scores to judges, monitor entrance, etc. Semi-professional dress requested

01/18/2020 (Sat) Performance Rooms 
7:20am - 10:00am   
Stephanie Kunkel
Small t-shirt but planning to wear semi-professional
9:45am - 1:00pm   
12:45pm - 3:45pm   
Allen Ashley
3:30pm - 6:30pm   

Ticket Sales

01/18/2020 (Sat) To Be Assigned 
12:45pm - 3:45pm (2)  
1 of 2 slots filled
Kim Kleeman
2xl

Ticket Sales

Location to be assigned when you check in for your shift. (sorry, kids can't handle cash boxes but are welcome to assist a parent)

01/18/2020 (Sat) To Be Assigned 
7:15am - 10:15am (6)  
4 of 6 slots filled
Carolyn Skiles
Medium T-shirt
Christine Foley
MM if I need a T-shirt or none of I can just wear a GBS sweatshirt.
Beth Peterson
XL
Spot Filled
Filled by Dave Bernstein
Various 
10:00am - 1:00pm (6)  
3 of 6 slots filled
Alesia Papastathis
Melissa Celnik
XL
Dan Plante
Already have T-Shirt
To Be Assigned 
12:45pm - 3:45pm (6)  
5 of 6 slots filled
Kandy Houser
M
Beth Parker
XL
Allison Spataro
Kathy Vega
2XL
robin anthony anthony
L
3:30pm - 6:30pm (6)  
5 of 6 slots filled
Maria Woltmann
3xl shirt
Susan Johns (2)
Susan Johns & Clark Bundy (L and XL)
Beth Parker
Dan Plante
Already have T-Shirt
Auditorium 
4:30pm - 7:30pm (2)  

Jazz Cafe & Bake Sale Leadership

Provides assistance and coverage for Jazz Cafe, Bake Sale, and Food Prep throughout the day

01/18/2020 (Sat) West Cafeteria 
6:30am - 8:00pm (4)  
3 of 4 slots filled
Michele Ley
Small shirt
Walter Ley
XL shirt
Laura Olson

Jazz Cafe-Cashier

Responsible for sales of food & drink. Adults only! (When signing up for multiple cafe shifts, be sure to sign up for consecutive & not overlapping times)

01/18/2020 (Sat) West Cafeteria 
7:30am - 10:30am   
Bosung Park
10:00am - 1:00pm   
Rich Hellerman
Xl
10:30am - 1:30pm   
Bosung Park
Size medium
1:00pm - 4:00pm   
Erin Newman
1:30pm - 4:30pm   
William Bretz
Adult large
4:00pm - 7:00pm   
Halina Fuja
Small

Jazz Cafe-Server & Prep Team

Activities will be assigned & can include food line serving, bringing food out to the line, restocking chips/drinks/condiments, etc. (When signing up for multiple cafe shifts, be sure to sign up for consecutive & not overlapping times)

01/18/2020 (Sat) West Cafeteria 
6:30am - 9:30am (2)  
All slots filled
Laura Ashley
Monica Matsakis
shirt size small
8:30am - 11:30am (4)  
2 of 4 slots filled
Karen Delatorre
Xl
William Bretz
Adult large
10:00am - 1:00pm (4)  
2 of 4 slots filled
Kelly Christopher-Hellerman
Xl
Susan De Stefano
XL
11:30am - 2:30pm (4)  
1 of 4 slots filled
Mary Eidson
On behalf of Glenview Concert Band / XL shirt
1:00pm - 4:00pm (4)  
2:30pm - 5:30pm (4)  
4:00pm - 7:00pm (4)  

Jazz Cafe-Bake Sale

Sort & sell baked goods. Sorry, kids can't handle cash box but are welcome to help with a parent (When signing up for multiple cafe shifts, be sure to sign up for consecutive & not overlapping times)

01/18/2020 (Sat) West Cafeteria 
8:30am - 11:30am (2)  
1 of 2 slots filled
robin anthony anthony
L
10:00am - 1:00pm   
Grace Zuercher
Small
11:30am - 2:30pm (2)  
1:00pm - 4:00pm   
Cheryl Kasner
I will come at 12noon unless someone tells me otherwise
2:30pm - 5:30pm (2)  
4:00pm - 7:00pm (2)  

Jazz Cafe-Clean Up Crew

Assist with clean up of Jazz Cafe and other duties as needed

01/18/2020 (Sat) West Cafeteria 
5:00pm - 8:00pm (4)  
2 of 4 slots filled
Carlton Olson
Carlton Olson - L
Ben Olson
L

Judges' Lounge Team Lead & Assistant

01/18/2020 (Sat) Faculty Lounge 
6:30am - 6:00pm (2)  
1 of 2 slots filled
Marg Plante

Judges' Lounge Assistant

Help serve lunch & refresh all-day offerings

01/18/2020 (Sat) Judges' Lounge 
7:00am - 10:00am   
Hidemi Hara
Medium
11:00am - 1:00pm   
Brenda Sheridan
2:00pm - 4:00pm   

Photography Room Coordinator

Manage entry to the Photography Room

01/18/2020 (Sat) Photography Room 
8:00am - 11:00am   
Sheila Kolbe
Large T Shirt
10:45am - 1:45pm   
1:30pm - 4:30pm   
Jeffrey Patt
Medium
4:15pm - 7:00pm   

Homeroom Breakdown

Restore the classrooms used as performing ensemble homerooms to their original condition

01/18/2020 (Sat) check in at Info Table 
5:00pm - 8:00pm (8)  
5 of 8 slots filled
Carolyn Skiles
Tom Skiles
Reinhard Sander
Adult XL
Jeffrey Patt
Patty Marfise-Patt

Info Table & Volunteer Leads

Coordinates volunteer efforts

01/18/2020 (Sat) Information Table 
6:00am - 6:00pm (2)  
All slots filled
Rodney/Patti Cavender (2)
Rodney XL, Patti XL

Info/Volunteer Table assistant

helps at Volunteer Check-in/Info Table & acts as runner to other locations as needed

01/18/2020 (Sat) Information Table 
6:00am - 9:00am   
Laura Heyser
9:00am - 12:00pm   
Laura Heyser
12:00pm - 3:00pm   
Susan Crawford
Small T-Shirt
3:00pm - 6:00pm   

Student Volunteer Desk Coordinator

Check Students Volunteers in and out

01/18/2020 (Sat) SAO Office 
9:00am - 12:00pm   
Nels Hackl
Medium t-shirt
11:45am - 2:45pm   
5:00pm - 8:00pm   

All Day Floater

Assists with shift coverage, staffing info table, checking in adult volunteers, problem solving, and other responsibilities as needed

01/18/2020 (Sat) Various 
6:30am - 8:00pm (4)  
1 of 4 slots filled
Michelle Cummings
Large

Band Check-In Table

Register bands as they arrive

01/18/2020 (Sat) Room 199 
6:45am - 10:00am (2)  
All slots filled
Maribeth Kelly
Amy Ciolek
9:45am - 12:45pm (2)  
All slots filled
Greg McWilliams
Large
Maribeth Kelly
12:30pm - 3:30pm (2)  
All slots filled
Melissa Read
Medium Shirt
Val Golden
Don and Val
3:15pm - 6:30pm (2)  
1 of 2 slots filled
Mariam Khan
large

Scoring Room Leader

Responsible for tabulating judges scores and ranking ensembles

01/18/2020 (Sat) SAO Office 
6:15am - 9:15am   
Allison Kirby
xxl shirt
SAO/Contest Office 
7:15am - 7:00pm   
Leanne Drennan
9:45am - 12:45pm   

Scoring Room Assistant

Assists Event Score Tabulator with scoring duties as needed

01/18/2020 (Sat) SAO/Contest Office 
7:15am - 10:00am   
7:15am - 7:00pm   
SAO Office 
11:45am - 2:45pm   
SAO/Contest Office 
12:30pm - 3:30pm   
Susan Swaringen
SAO Office 
2:30pm - 5:30pm   
Susan Swaringen
SAO/Contest Office 
3:15pm - 7:00pm   
Susan Swaringen
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