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Wesley House Volunteers

BeLighted Bike Ride & Holiday Village

Hello! We are in need of volunteers for the BeLighted Bike Ride and Holiday Village on Friday, December 3, 2021. The Holiday Village is a family-friendly "pre-party" to our popular lighted bike ride. It will feature over 15 community booths, decked out and providing free goodies to the kids, music, food booths, bounce houses, and of course, photos with Santa on the grande stage!

DETAILS:
Location: Coffee Butler Amphitheater @ Truman Waterfront Park in Key West.
Time: Holiday Village is open to the public from 4 - 8 pm. 
The BeLighted Bike Ride leaves from the amphitheater at 8 pm and follows the same route as the Fantasy Fest parade. 

Please sign up for a shift below that suits you best. We have indicated which shifts require standing and the duties are outlined in each shift. Costumes are encouraged, especially elves - just no Santas! We can only have ONE Santa! 

We will have a volunteer meeting on Wednesday, December 1st. The time will be emailed at a later date. Please call Grace Epperly at 305.310.9927 if you have any questions. Thank you for volunteering to help make our event a success for the kids!

Date: 12/03/2021 (Fri.)

Created by:   Grace Epperly
 
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Location Time (CST) Volunteer Duties
Ticket Pre-Sale & Volunteer Check-In Table (Seated)  3:30pm - 6:00pm  

Ticket Pre-Sale Table & Volunteer Check-in (4)

Provide wristbands for volunteers and people who purchased tickets in advance. Chairs will be provided.

 
All slots filled
Julio Torrado
Anne Tapley
murphy Amy-June
Marcela Dias
Bounce House (Standing)  3:45pm - 6:00pm  

Bounce House Monitor (4)

We will have 2 bounce houses and need 2 people per bounce house. Monitor kids inside the bounce houses to make sure each bounce house is age appropriate and not over-crowded.

 
2 of 4 slots filled
Stan Malinowski (2)
with Andrea so 2 people
Exit Gate at Amphitheater (Seated)  3:45pm - 6:00pm  

Exit Gate (2)

Make sure no one enters the Exit gate without a wristband. Direct people to entrance if they have not paid. Seated position.

 
All slots filled
Christi Gilbert
Paul Duma
Wesley House Santa Selfie Booth (Standing)  3:45pm - 6:00pm  

Santa Selfie Booth

Help people take photos with their phones, hand out photo props.

 
Joy McPeters
And Monica Allen (so 2)
Santa Photo Line Information Takers (Standing)  4:00pm - 6:00pm  

Santa Photo Line Information Taker (2)

Record family information and pass out corresponding # for Santa photo downloads. The 2nd person will text one of Santa's helpers the name of each child so Santa can greet them.

 
1 of 2 slots filled
Ashley Gonzalez
EnvyLash Team and Cottar Cuts
Santa Photo Line Entrance (Standing)  4:00pm - 6:30pm  

Santa Photo Line Entrance Person

Guide and Welcome Families to the Santa photo line. You will be standing the whole time.

 
Nancy Amsterdam
2 people -phil & I
Bike Helmet Fitting Station (Seated & Standing)  4:00pm - 7:00pm  

Assist with Bike Helmet giveaways

WH Staff and Licensed Helmet Fitter, Becky Morley will provide free helmets and fittings. Both seated and standing.

 
Peggy & Paul Duma
Santa Photo Line Exit (Standing)  4:15pm - 6:30pm  

Santa Photo Exit Areas (2)

Make sure everyone exits the stage safely. Make sure no one enters through the exit side.

 
All slots filled
Lisa De Tray
Eliza Lewis
Santa's Helpers (Standing)  4:15pm - 6:30pm  

Santa Photo Helpers (2)

Elf costumes are encouraged! These two people will assist Santa with the photos and help speed the process. Ideally we want one person taking the info to text a helper with the child's names and discreetly share with Santa, so he can greet each child!

 
All slots filled
Ashley Gonzalez
Envylash & Cottar Cuts
Ashley Gonzalez
Envy Lash crew
Bike Area/Stage (Standing/Walking)  5:30pm - 7:00pm  

Recruit & Sign Up Bikes for Best Bike Contest (2)

Walk around the bike parking area and recruit bikes for contest (7pm start), help line-up bikes for stage entrance.

 
1 of 2 slots filled
Andy Thurber
Bounce House (Standing)  6:00pm - 8:00pm  

Bounce House Monitor (4)

We will have 2 bounce houses and need 2 people per bounce house. Monitor kids inside the bounce houses to make sure each bounce house is age appropriate and not over-crowded.

 
3 of 4 slots filled
Melissa Rinehart
Tiffany/Jose DaSilva (2)
Exit Gate (Seated)  6:00pm - 8:00pm  

Exit Gate (2)

Make sure no one enters the Exit gate without a wristband. Direct people to entrance if they have not paid. Seated position.

 
Ticket Pre-Sale & Volunteer Check-in Table (Seated)  6:00pm - 8:00pm  

Ticket Pre-Sale Table & Volunteer Check-in (4)

Provide wristbands for volunteers and people who purchased tickets in advance. Chairs will be provided.

 
All slots filled
mark funt (2)
Mark and Nancy
Michelle Riske-Morris (2)
Jacob and Michelle
Wesley House Santa Selfie Booth (Standing)  6:00pm - 8:00pm  

Santa Selfie Booth

Help people take photos with their phones and hand out photo props.

 
Marcela Dias
Bike Contest Stage Help (Standing)  6:45pm - 8:00pm  

Assist with Best Bike Contest (4)

Help bikes get on and off stage, line up by #, hand papers to MC's

 
3 of 4 slots filled
Ronald Colwell
Andy Thurber
Jessica Butt
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