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Westside Elementary

Chair Affair 2020

Join us at the Chair Affair to raise money to fund the art program at Westside! 

 The Chair Affair is our single fundraiser for the year and through funds raised we are able to work with Artists in Residence bringing 10-12 weeks of art to the kids at Westside as well as art supplies for the classrooms.

Date: 02/22/2020 (Sat.)

Location: Elk's Lodge

Created by:   Westside PTO
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Time (PST) Jobs
10:00am - 5:00pm  

Set Me Up (4)

People to set up the event. Day of event will have a complete list of what needs to be executed in a short amount of time; this includes moving tables & chairs, table clothing, signage hanging, basically moving things around. 2 hours

All slots filled
Dee Dee Patterson
Katy Mahan
Joleen Wampler
Stephanie Aamodt
5:30pm - 6:30pm  

Happy Hour Help (2)

Help serve Appetizers during "happy hour"

1 of 2 slots filled
Maren Morrison
5:30pm - 7:00pm  

Check In (3)

hand out paddles, raffle tickets, and protocol flyer that has schedule/sponsorship created by marketing team. Ensure check in is quick and efficient.

All slots filled
Courtney Millikin
Patrick Storm
Stacy Rust
5:30pm - 7:30pm  

Active Lobby (3)

(keeping fun interactive things during the event organized & happening); Cake dash, donation tracking on poster, golden ticket, wine table, raffle ticket sales, create DJ/MC talking points on what is going on/talking points

All slots filled
Tara Gatz
Katy Mahan
Casey Gatz
6:00pm - 9:30pm  

Raffle Ticker Seller (2)

Does not sell during live auction and can take breaks to enjoy the event. Will take cash and credit cards only.

7:00pm - 9:00pm  

Check Out (3)

This includes ensuring guests have their auction items and are processed quickly. Also will pull auction items to check out area and organize. Will break down that area and one person to ensure that paperwork & money gets to Martha.

2 of 3 slots filled
Julie Donahue
Stephanie Aamodt
7:30pm - 8:15pm  

Live Auction Help (2)

o help show & change out items, spot bidders, track final $$ bids & who for each item Ask/organize a list of art supply needs from teachers to have for cash support (this list will be used for auction/website/poster/program) Also helps organize auction


Spotters (3)

Help spot and track bids from the crowd.

1 of 3 slots filled
Jenn Barchet

Silent Auction Closer (2)

Pull bid sheets when silent auction ends

1 of 2 slots filled
Jaime Rathmell
9:00pm - 10:00pm  

Check out runners (2)

help run to get auction winner's items from live and silent auction areas


Pizza Peddlers (2)

elp sell the Double Mountain pizzas! Run and go get the pizzas, come back and sell by the slice or whole pie. Will except cash and cards.

9:30pm - 10:30pm  

Clean Up (4)

Team take down will just help un-do what we did and required by the event site

1 of 4 slots filled
Stephanie Aamodt
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