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Westside Elementary

Chair Affair 2020

Join us at the Chair Affair to raise money to fund the art program at Westside! 

 The Chair Affair is our single fundraiser for the year and through funds raised we are able to work with Artists in Residence bringing 10-12 weeks of art to the kids at Westside as well as art supplies for the classrooms.

Created by:   Westside PTO
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Date (mm/dd/yyyy) Location Time (PST) Jobs
09/27/2019 (Fri.) Ongoing   

Donation organizers (3)

Contact donors from last year, help to organize the donations into baskets & print silent and live auction bidding sheets (sheets have value of packages & starting bid, both in English & Spanish). Ensure that auctioneer has a good description and estimate


Marketing/communications/sponsorships/PR (3)

Helping with all marketing materials and communications. These people will be working with Gretchen.

Ongoing but needed by 1/15. Contact Jessica [email protected] for more info on this job   

Posters (2)

Make a sponsorship poster that features businesses, a poster with the money goal so that can be tracked visually, a visual of what art in classrooms has and will happen and what supplies are on teacher’s “wish lists”. Create auction paddles.

02/22/2020 (Sat.) Elk's Lodge  10:00am - 5:00pm  

Set Me Up (4)

People to set up the event. Day of event will have a complete list of what needs to be executed in a short amount of time; this includes moving tables & chairs, table clothing, signage hanging, basically moving things around. 2 hours

1 of 4 slots filled
Dee Dee Patterson
5:30pm - 6:30pm  

Happy Hour Help (2)

Help serve Appetizers during "happy hour"

All slots filled
Tara Gatz
Maren Morrison
5:30pm - 7:00pm  

Check In (3)

hand out paddles, raffle tickets, and protocol flyer that has schedule/sponsorship created by marketing team. Ensure check in is quick and efficient.

2 of 3 slots filled
Courtney Millikin
Patrick Storm
5:30pm - 7:30pm  

Active Lobby (3)

(keeping fun interactive things during the event organized & happening); Cake dash, donation tracking on poster, golden ticket, wine table, raffle ticket sales, create DJ/MC talking points on what is going on/talking points

1 of 3 slots filled
Tara Gatz
5:30pm - 9:00pm  


Would like someone to take photographs that could then be posted on the auction website, given to the marketing team to use for post event thank you needs and used to promote future Chair Affairs.

5:30pm - 9:30pm  


MC would entail making announcements throughout the event and ending thank you/acknowledgments.

7:00pm - 9:00pm  

Check Out (3)

This includes ensuring guests have their auction items and are processed quickly. Also will pull auction items to check out area and organize. Will break down that area and one person to ensure that paperwork & money gets to Martha.

7:15pm - 8:45pm  

Live Auction Help (2)

o help show & change out items, spot bidders, track final $$ bids & who for each item Ask/organize a list of art supply needs from teachers to have for cash support (this list will be used for auction/website/poster/program) Also helps organize auction

9:30pm - 10:30pm  

Clean Up (4)

Team take down will just help un-do what we did and required by the event site

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