ORRA/Atomic/Volunteers

2019 Secret City Head Race

It's REGATTA TIME!!

 

The Oak Ridge Rowing Association is proud to present the 2019 Secret City Head Race!  

This event offers the opportunity for individuals and crews to compete on a 5000m race course.

Whether you know very little about the sport of rowing or are a passionate follower of the sport, this is your chance to get involved!  You will be joining a team of volunteers who enjoy welcoming crews and spectators to the Oak Ridge-Knoxville metro area and work to provide a wonderful regatta experience so please join us! 

Our venue is outdoors, so dress anticipating inclement weather.  Wear layered and waterproof clothing and don't forget a hat and sunscreen!  Docks may become slippery so wear appropriate footwear.  Do not wear any red clothing while performing jobs near the course as a red flag is used to stop a race.  

There are many areas that need your help.  Most of these positions require little or no experience and are under the supervision of a USRowing referee who will be happy to guide you!   

On the day of the event please check in at the regatta 'volunteer' tent located at the front of the boathouse.  We will make sure you get to your volunteer assignment.  All volunteer times are estimates: the volunteer job may possibly run longer or shorter than the posted time (weather delays are common).  Fog is an issue this time of year.  Please be understanding.  Also, please remember to check out upon completion of your volunteer assignment.  

Have fun and thanks for volunteering!  We look forward to seeing you at the regatta!

Secret City Head Race Details:
Saturday, October 19, 2019
Racing starts at 9 am!

If you have questions please contact ORRA Volunteer Coordinator, at [email protected]

 

NOTE: Some times may change due to weather and as race day gets closer! 

  

 

Created by:   ORRA Staff
 

Date (mm/dd/yyyy) Location Time (EDT) Available Slot
10/16/2019 (Wed.) Pre Regatta Set Up  3:00pm - 5:30pm  

Pre Regatta Set Up (3)

Install Trailer Spaces, Hang Regatta Signs

 
10/18/2019 (Fri.) Trailer Parking  8:30am - 11:30am  

Pre Regatta Setup (3)

Set up tents, tables, signage and equipment. Prep each zone for upcoming regatta. Any amount of volunteer time in this time frame is appreciated!

 
11:30am - 3:30pm  

Trailer parking Attendant (2)

Direct incoming trailers to parking slot

 
3:30pm - 7:30pm  

Trailer parking Attendant (2)

Direct incoming trailers to parking slot

 
Fri (P) - Registration  5:00pm - 7:00pm  

Registration (2)

Check participant registrations and waivers. Take payments, accept changes/scratches. Answer questions and direct inquires to proper referee/individual. Will be working with experienced registrar.

 
10/19/2019 (Sat.) Traffic Control  5:30am - 12:00pm  

Traffic Control (3)

Direct Traffic in and out of the Boathouse parking lot/ Collect Tickets

 
Sat (A) - Volunteer Tent  5:30am - 1:00pm  

Volunteer Tent

Check-in volunteers as they arrive, see that volunteers know where and when to report. Help coordinate lunch delivery for volunteers and referees.

 
Sat (A) - Weigh-Ins  5:45am - 9:00am  

Weigh-Ins (3)

Assist referees with scale setup, sand bags, and wrist bands. Record weigh-ins for referees.

 
Hospitality  6:00am - 1:00pm  

Hospitality

Man the Referee tent, distribute lunches and fill coolers throughout the day.

 
Referee  6:00am - 6:00pm  

Referee ONLY

ORRA member referee. Do NOT sign up unless asked by chief referee to work this regatta.

 
Sat (A) - Launch/Recovery  7:10am - 1:00pm  

Dock Assistant (3)

Assist getting crews on and off the docks

 
Sat (A) - Runner  7:30am - 12:00pm  

Runner

Assist with office tasks, maintain boathouse/restroom cleanliness, restock restrooms and help distribute meals to volunteers/Referees

 
Sat (A) - Start Line  7:30am - 1:15pm  

Start Line Data Entry (5)

Enter start times in regatta software/ spot bow numbers/ flag

 
Boosters ONLY  8:00am - 9:00am  

Boosters Tent Set -Up

BOOSTERS ONLY

 
Sat (A) - Finish Line  8:15am - 1:15pm  

Finish Line Data Entry (5)

Enter finish times in regatta software/spot bow numbers

 
Sat (A) - Launch Driver  8:15am - 2:00pm  

Launch Driver (11)

On the water driving an official regatta referree. 6 boats needed for each shift.

 
Sat (P) - Venue Announcer  8:15am - 5:30pm  

Venue Announcer

announce races

 
Boosters ONLY  9:00am - 1:00pm  

Boosters Meal Prep/Food Serviding (2)

 

Support Atomic!!

Atomic TENT: T-shirt sales

 
Sat (A) - Results  9:00am - 1:15pm  

Results

Print and post results.

 
Traffic Control  12:00pm - 5:00pm  

Traffic Control (3)

Direct Traffic in and out of the Boathouse parking lot/ Collect Tickets

 
Boosters ONLY  1:00pm - 5:00pm  

Boosters Cooking/Serving/Food Support (2)

 

Support Atomic!!

Atomic TENT: T-shirt sales

 
Sat (P) - Launch Driver  1:00pm - 6:00pm  

Launch Driver (11)

On the water driving an official regatta referree. 6 boats needed for each shift.

 
Sat (P) - Finish Line  1:00pm - 6:00pm  

Finish Line Data Entry (4)

Enter finish times in regatta software/ spot bow numbers

 
Sat (P) - Launch/Recovery  1:00pm - 6:00pm  

Dock Assistant (3)

Assist getting crews on and off the docks

 
Sat (P) - Start Line  1:00pm - 6:00pm  

Start Line Data Entry (4)

Enter start times in regatta software/ spot bow numbers/ flag

 
Sat (P) - Volunteer Tent  1:00pm - 6:00pm  

Volunteer Tent

Check-in volunteers as they arrive, see that volunteers know where and when to report. Help coordinate lunch delivery for volunteers and referees.

 
Sat (P) - Awards  1:00pm - 6:30pm  

Awards (2)

Volunteer checks the official results, registers the winners and assists them in receiving their medals.

 
Sat (P) - Results  1:00pm - 6:30pm  

Results

Print and post results.

 


©2019 SignUpGenius.
All Rights Reserved.
Privacy Policy | Terms of Service