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ORRA/Atomic/Volunteers

2019 Secret City Head Race

It's REGATTA TIME!!

 

The Oak Ridge Rowing Association is proud to present the 2019 Secret City Head Race!  

This event offers the opportunity for individuals and crews to compete on a 5000m race course.

Whether you know very little about the sport of rowing or are a passionate follower of the sport, this is your chance to get involved!  You will be joining a team of volunteers who enjoy welcoming crews and spectators to the Oak Ridge-Knoxville metro area and work to provide a wonderful regatta experience so please join us! 

Our venue is outdoors, so dress anticipating inclement weather.  Wear layered and waterproof clothing and don't forget a hat and sunscreen!  Docks may become slippery so wear appropriate footwear.  Do not wear any red clothing while performing jobs near the course as a red flag is used to stop a race.  

There are many areas that need your help.  Most of these positions require little or no experience and are under the supervision of a USRowing referee who will be happy to guide you!   

On the day of the event please check in at the regatta 'volunteer' tent located at the front of the boathouse.  We will make sure you get to your volunteer assignment.  All volunteer times are estimates: the volunteer job may possibly run longer or shorter than the posted time (weather delays are common).  Fog is an issue this time of year.  Please be understanding.  Also, please remember to check out upon completion of your volunteer assignment.  

Have fun and thanks for volunteering!  We look forward to seeing you at the regatta!

Secret City Head Race Details:
Saturday, October 19, 2019
Racing starts at 9 am!

If you have questions please contact ORRA Volunteer Coordinator, at [email protected]

 

NOTE: Some times may change due to weather and as race day gets closer! 

  

 

Created by:   ORRA Staff
 
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Date (mm/dd/yyyy) Location Time (EDT) Available Slot
10/15/2019 (Tue.)   9:00am - 11:00am  

Cooler Packing (2)

 
All slots filled
Andee Raker
Teresa Paris
2:00pm - 5:00pm  

Course Adjustment (2)

 
All slots filled
Nancy Schay
Mike Schay
10/16/2019 (Wed.) Pre Regatta Set Up  3:00pm - 5:30pm  

Pre Regatta Set Up (3)

Install Trailer Spaces, Hang Regatta Signs

 
All slots filled
Kit Dulin (2)
Kit & James Dulin (Hours to Gracie & Lilly)
Kim Beard
Hours for Adam Calder
10/17/2019 (Thu.)   9:00am - 12:00pm  

Sound Equipment Pick Up

 
Shanna Jones
BH  2:00pm - 4:00pm  

Regatta Prep (3)

 
All slots filled
Kristi Hagins
Steve Tapscott
For Dylan Nagowski
Rhonda Bond
10/18/2019 (Fri.) Trailer Parking  8:30am - 11:30am  

Pre Regatta Setup (3)

Set up tents, tables, signage and equipment. Prep each zone for upcoming regatta. Any amount of volunteer time in this time frame is appreciated!

 
All slots filled
Ann Edwards
Ann Edwards
Angie Hensberry
Susan DeBord
For Sierra Allmon
11:30am - 3:30pm  

Trailer parking Attendant (2)

Direct incoming trailers to parking slot

 
All slots filled
Ann Edwards
Ann Edwards
Angie Hensberry
3:30pm - 7:30pm  

Trailer parking Attendant (2)

Direct incoming trailers to parking slot

 
All slots filled
Sheila Fuchs
Sheila Fuchs for Charlotte &Noelle Fuchs
Annie Turner
Annie Turner - hours for Gray Turner
Fri (P) - Registration  5:00pm - 7:00pm  

Registration (2)

Check participant registrations and waivers. Take payments, accept changes/scratches. Answer questions and direct inquires to proper referee/individual. Will be working with experienced registrar.

 
All slots filled
Ann Edwards
Ann Edwards
Amy Seifried
10/19/2019 (Sat.) Traffic Control  5:30am - 12:00pm  

Traffic Control (3)

Direct Traffic in and out of the Boathouse parking lot/ Collect Tickets

 
2 of 3 slots filled
Susan DeBord
For Sierra Allmon
Johnny DeBord
For Sierra Allmon
Sat (A) - Volunteer Tent  5:30am - 1:00pm  

Volunteer Tent

Check-in volunteers as they arrive, see that volunteers know where and when to report. Help coordinate lunch delivery for volunteers and referees.

 
Janet Carraway
Hours for Hannah Harris
Hospitality  6:00am - 1:00pm  

Hospitality

Man the Referee tent, distribute lunches and fill coolers throughout the day.

 
Ann Edwards
Ann Edwards
Referee  6:00am - 6:00pm  

Referee ONLY

ORRA member referee. Do NOT sign up unless asked by chief referee to work this regatta.

 
2 slots filled - more available
Lisa Lounsbery
Mark Dorsett
Sat (A) - Weigh-Ins  6:30am - 9:00am  

Weigh-Ins (3)

Assist referees with scale setup, sand bags, and wrist bands. Record weigh-ins for referees.

 
All slots filled
Rachel Seay
hours to Veda Seay
Teresa Paris
Rhonda Bond
Sat (A) - Launch/Recovery  7:10am - 1:00pm  

Dock Assistant (3)

Assist getting crews on and off the docks

 
All slots filled
Roseanne Gardner
Hours for Eli Gardner
Karen Bennett
Karen Bennett - I am racing at 11:20; will be out 10-12
Cresta Phillips
Hours for Jacob Phillips
Sat (A) - Runner  7:30am - 12:00pm  

Runner

Assist with office tasks, maintain boathouse/restroom cleanliness, restock restrooms and help distribute meals to volunteers/Referees

 
Kristi Hagins
Sat (A) - Start Line  7:30am - 1:15pm  

Start Line Data Entry (5)

Enter start times in regatta software/ spot bow numbers/ flag

 
All slots filled
Shanna Jones
Hours for Mary Jones
Trish Dunn (2)
Pamela Phillips (2)
Pam & Lin Phillips for Trey
Boosters ONLY  8:00am - 9:00am  

Boosters Tent Set -Up

BOOSTERS ONLY

 
Sheila Fuchs
Sheila Fuchs for Charlotte &Noelle Fuchs
Sat (A) - Launch Driver  8:00am - 1:30pm  

Launch Driver (11)

On the water driving an official regatta referree. 6 boats needed for each shift.

 
10 of 11 slots filled
Phil Stokinger
David Duhamel
Prefer steering wheel; for Rebecca Duhamel
ryan dewig
Hours for Remy Dewig
Peter Kennedy (2)
Gail Henn and I will drive launches for Pete Kennedy
Hannah Maeser
I would prefer steering wheel for my shoulder
Anne Knighton
Garry Hagins
Dale Pelletier
Hours for Andy and Sara Pelletier
Seth Frank
Sat (A) - Finish Line  8:15am - 1:15pm  

Finish Line Data Entry (5)

Enter finish times in regatta software/spot bow numbers

 
All slots filled
Stacy Gray
hours for Nik Gray
Pam Gray
Hours for Nik Gray
Beth Fischer
Hours for Mason Fischer
Sebastian De Pascuale
Sally Fischer
Hours for Lauren Horton
Sat (P) - Venue Announcer  8:15am - 5:30pm  

Venue Announcer

announce races

 
Leslie Rutherford
Boosters ONLY  9:00am - 1:00pm  

Boosters Meal Prep/Food Serviding (2)

 
All slots filled
Andee Raker (2)
hours to Mason Raker

Support Atomic!!

Atomic TENT: T-shirt sales

 
Sheila Fuchs
Sheila Fuchs for Charlotte &Noelle Fuchs
Sat (A) - Results  9:00am - 1:15pm  

Results

Print and post results.

 
Jennifer Carpenter
Traffic Control  12:00pm - 5:00pm  

Traffic Control (3)

Direct Traffic in and out of the Boathouse parking lot/ Collect Tickets

 
All slots filled
Lindsay Barlow (2)
Jeff and Lindsay for Halye Barlow
ADRIANA CONTESCU
hours for Ava COntescu
Boosters ONLY  1:00pm - 5:00pm  

Boosters Cooking/Serving/Food Support (2)

 
All slots filled
Andee Raker (2)
hours to Mason Raker

Support Atomic!!

Atomic TENT: T-shirt sales

 
Sheila Fuchs
Sheila Fuchs for Charlotte &Noelle Fuchs
Sat (P) - Finish Line  1:00pm - 6:00pm  

Finish Line Data Entry (4)

Enter finish times in regatta software/ spot bow numbers

 
All slots filled
Melissa Kiehl
For Selah Kiehl
Richard Mabe (2)
For Caiden Warner
Michelle Van Cleef
For Caiden Warner
Sat (P) - Launch/Recovery  1:00pm - 6:00pm  

Dock Assistant (3)

Assist getting crews on and off the docks

 
All slots filled
Roseanne Gardner
Hours for Eli Gardner
Hedley Pelletier
Cresta Phillips
Chad Phillips...hours to Jacob Phillips
Sat (P) - Start Line  1:00pm - 6:00pm  

Start Line Data Entry (4)

Enter start times in regatta software/ spot bow numbers/ flag

 
All slots filled
Rich Langborgh (2)
and Barb
MJ Sill (2)
Rachel Sill too
Sat (P) - Volunteer Tent  1:00pm - 6:00pm  

Volunteer Tent

Check-in volunteers as they arrive, see that volunteers know where and when to report. Help coordinate lunch delivery for volunteers and referees.

 
Janet Carraway
Halies for Hannah Harris
Sat (P) - Awards  1:00pm - 6:30pm  

Awards (2)

Volunteer checks the official results, registers the winners and assists them in receiving their medals.

 
All slots filled
Ann Edwards
Ann Edwards
Rachel Seay
hours to Veda Seay
Sat (P) - Results  1:00pm - 6:30pm  

Results

Print and post results.

 
Michael Kiehl
Sat (P) - Launch Driver  1:30pm - 6:00pm  

Launch Driver (11)

On the water driving an official regatta referree. 6 boats needed for each shift.

 
10 of 11 slots filled
Stacy Riikola
Hours for Ethan Riikola
Andy CONTESCU
hours for Ava Contescu
Mike Snider
Rick Naren
Hours for Brendan Naren
Wayne Warner
Ken Dollhopf
Garry Hagins
Darren Seay
hours to Veda Seay
Ed Schmitt
Steve Seifried
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