Auction 2019

Volunteers

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Date: 04/06/2019 (Sat.)

Created by:   Auction Team
 
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Available Slot Date (mm/dd/yyyy) Location Time (EDT)

Set Up (coordinator: Jen Atkins)

Set up tables and chairs for silent and live auction

04/06/2019 (Sat) Fellowship Hall 
9:00am - 10:00am (2)  
1 of 2 slots filled
Michael Paladini
10:00am - 11:00am (2)  
All slots filled
Ann Wickham (2)
Ann Wickham/Justin Marble

Set Up Silent Auction (coordinator: Steve Evans)

Fill Silent Auction table space with items and bid sheets

04/06/2019 (Sat) Fellowship Hall 
4:00pm - 5:00pm (3)  
1 of 3 slots filled
Pat Sorn
5:00pm - 6:00pm (3)  
2 of 3 slots filled
kate imhoff
Deb OConnell

Assistant A/V Setup (coordinator: Mike Merrill)

Assist setting up the Audio/Visual-No experience necessary. Launch your Hollywood career! Be a 'grip'.

04/06/2019 (Sat) Fellowship Hall 
5:00pm - 6:00pm   

Kitchen Crew - 1st team (coordinators: Ellen Kisslinger)

Receive food donations, make one pot of coffee & set up tea/water in hall

04/06/2019 (Sat) Fellowship Hall 
5:00pm - 6:15pm (5)  
3 of 5 slots filled
Lisa Martino
Bill Froberg
Laura Cataldo-Holmes

Kitchen Crew - 2nd team (coordinators: Ellen Kisslinger)

Restock serving dishes, clear empties, monitor and restock coffee, milk for coffee, tea water; pitchers of drinking water

04/06/2019 (Sat) Fellowship Hall 
6:15pm - 7:30pm (5)  
3 of 5 slots filled
Lisa Martino
Bill Froberg
Laura Cataldo-Holmes

Kitchen Crew - 3rd team (coordinators: Ellen Kisslinger)

Remove appetizers, set up desserts

04/06/2019 (Sat) Fellowship Hall 
7:30pm - 8:15pm (5)  
2 of 5 slots filled
Lisa Martino
Laura Cataldo-Holmes

Kitchen Crew - 4th team (coordinators: Ellen Kisslinger)

Serve desserts, clear and cleanup

04/06/2019 (Sat) Fellowship Hall 
8:15pm - 9:30pm (5)  
1 of 5 slots filled
Laura Cataldo-Holmes

Bid Recorders (coordinator 7:15-8:15 Nancy Cataldo; 8:30-9:30 Sue Moses)

Bid Recorders communicate with the Bid Spotters to record the winning amount and winning bidder number(s) for each Live Auction item, and then report it so it can be entered into our auction computing system.

04/06/2019 (Sat) Fellowship Hall 
7:15pm - 7:45pm (2)  
7:45pm - 8:15pm (2)  
1 of 2 slots filled
Greg Jones
8:30pm - 9:00pm (2)  
All slots filled
Quinci Sprague
kate imhoff
9:00pm - 9:30pm (2)  
All slots filled
Greg Jones
Quinci Sprague

Bid Spotter (coordinator 7:15-8:15 Nancy Cataldo; 8:30-9:30 Sue Moses)

Bid Spotters keep a watchful eye for all waving numbers, making sure all bids are seen and that winners are appropriately acknowledged and documented.

04/06/2019 (Sat) Fellowship Hall 
7:15pm - 7:45pm (2)  
7:45pm - 8:15pm (2)  
1 of 2 slots filled
Pat Sorn
8:30pm - 9:00pm (2)  
9:00pm - 9:30pm (2)  

Registration (coordinator: Sue Stewart)

We need a few friendly faces to welcome people as they arrive, give them their numbers if they’ve already registered, and get them registered if they haven’t!

04/06/2019 (Sat) Atrium 
5:45pm - 6:30pm (3)  
1 of 3 slots filled
Greg Jones
6:30pm - 7:15pm (3)  

Selling Raffle Tickets in Atrium (coordinator: Sue Stewart)

04/06/2019 (Sat) Atrium 
6:15pm - 6:45pm   
Sharon Webb & Lisa Fagerstrom
We'd like to do this together please. Could we have two chairs please?
6:45pm - 7:15pm   

Selling Raffle Tickets Circulating (coordinator: Sue Stewart)

04/06/2019 (Sat) Circulating 
6:15pm - 6:45pm (2)  
Circulating  
6:45pm - 7:15pm (2)  
1 of 2 slots filled
kate imhoff

Selling Raffle Tickets Intermission (coordinator: Sue Stewart)

04/06/2019 (Sat) Circulating (Intermission) 
8:15pm - 8:30pm (2)  
1 of 2 slots filled
kate imhoff

Proxy Bidder (coordinator: Susan Avery)

Bid in place of absentee members and friends. Information on bidder and bid available night of auction.

04/06/2019 (Sat) Fellowship Hall 
7:15pm - 9:30pm (3)  

Data Entry (coordinator: Susan Avery)

One person each for three time periods. Help Auction Committee enter data for a speedier checkout.

04/06/2019 (Sat)  
7:15pm - 8:15pm   
8:35pm - 9:10pm   
9:10pm - 9:45pm   
Julie Weeks

Auction End Clean Up Crew (coordinator: Steve Evans)

Chairs away. Help AV crew put away equipment. General cleanup vestry & Hall.

04/06/2019 (Sat) Fellowship Hall 
9:40pm - 10:00pm (3)  

Check-Out (Adult Only) (coordinator: Sue Stewart)

Help people pay for and collect their items at the end of the night. Proceed to check-out table right at end of live auction.

04/06/2019 (Sat) Atrium 
9:30pm - 10:00pm (4)  
2 of 4 slots filled
Greg Jones
Pat Sorn

Bills (coordinator: Sue Stewart)

Distribute bills to winners

04/06/2019 (Sat) Fellowship Hall 
9:40pm - 10:00pm (2)  
All slots filled
kate imhoff
Deb OConnell

Final Clean Up Crew (coordinator: Steve Evans)

(Not Kitchen) General paper and trash pick up. Sweep. Set up hall for next day. Turn off lights and lock up!

04/06/2019 (Sat) Fellowship Hall 
10:00pm - 10:30pm (3)  

Watch expensive Jewelry

04/06/2019 (Sat) Vestry 
6:15pm - 7:15pm   


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