Holiday Shops

Holiday Shops Volunteer Sign-up

The Parents' Association's biggest fundraiser and largest volunteer-run event of the year- so THANK YOU for your interest and willingness to help out!

  1. Click the sign up box next to the task(s) and/or day(s) and time(s) you can help, click Submit and Sign Up.
  2. If there is no time listed, then the chair of the "department" will contact you with the specifics.
  3. Not sure where to start?  Our PA Volunteer Coordinator can help!Email [email protected].
  4. Questions about the sign up? Contact the Parents' Association office at [email protected]
  5. You will be contacted by a Holiday Shops representative shortly after you sign up.

 

 

Created by:   PA Volunteer Coordinator
 
Already signed up? You can change your sign up.

HOLIDAY SHOPS OPPORTUNITIES Date (mm/dd/yyyy) Location Time (CDT)

***Holiday Shops Leadership Role for Next Year

If you are interested in learning more about becoming a Lead for one of these responsibilities, let us know! Such as treasury, set-up/take-down, liaisons & so much more!

10/29/2019 (Tue)  
   
1 slot filled - more available
Haley Dobre
Interested in Treasurer role for next year

BAG STUFFING

Help stuff our Holiday Shops bags with helpful fliers pertaining to the Show.

10/23/2019 (Wed) PA Office/Conference Rooms 
9:30am  (10)  
7 of 10 slots filled
Robin Rafkin
Sarah Hammes
wendy kasten
Cherise Easley
Kristen Morgan
Emily Baum
Karrie Adix

SHOP LIAISON

Oct. 29-Nov 3:You are paired with a vendor. Welcome them prior to the show, see if they have questions, and assist in booth a maximum of 2 hrs/per day depending on vendor needs. 9:30-11a, 11-1, or 1-3p. (Some vendors won't need any help in their booth.)

10/28/2019 (Mon) As a liaison, please be available to answer questions from your vendor prior to and throughout the show. Please assist in booth a maximum of 2 hrs per day, depending on the vendor's needs. (Some won't need any help.) 
   
4 slots filled - more available
Dawn Cooke
Susan Ells
I can do it if I can have a shop that doesn't need help during the workday.
Connie Read
Krystallia Lucarelli

STUDENT RAFFLE TICKET SALES

Sell and sort raffle tickets.

10/28/2019 (Mon) Middle School Lobby 
11:15am - 12:45pm (2)  
All slots filled
Sarah Hammes
Dierdre Laterman
10/29/2019 (Tue) Middle School Lobby 
11:15am - 12:45pm (2)  
All slots filled
Genna Espinosa
Stephanie Gardner
10/30/2019 (Wed) Middle School Lobby 
11:15am - 12:45pm (2)  
All slots filled
Sarah Holbrook
amy afsari
10/31/2019 (Thu) Middle School Lobby 
11:15am - 12:45pm (2)  
All slots filled
Laurie Vielehr
Bevin Bonnell
11/01/2019 (Fri) Middle School Lobby 
11:15am - 12:45pm (2)  
All slots filled
Emily Baum
Bevin Bonnell

STUDENT RAFFLE TICKET SALES

Sell and sort raffle tickets.

10/28/2019 (Mon) Lee Community Room 
7:45am - 8:30am   
Sarah Hammes
3:00pm - 3:30pm   
Bevin Bonnell
Middle School Lobby 
3:15pm - 3:45pm   
10/29/2019 (Tue) Lee Community Room 
7:45am - 8:30am   
Vanessa Nerbun
3:00pm - 3:30pm   
Gena Richardson
Middle School Lobby 
3:15pm - 3:45pm   
Bevin Bonnell
10/30/2019 (Wed) Lee Community Room 
7:45am - 8:30am   
Bevin Bonnell
3:00pm - 3:30pm   
Gena Richardson
Middle School Lobby 
3:15pm - 3:45pm   
Bevin Bonnell
10/31/2019 (Thu) Lee Community Room 
7:45am - 8:30am   
Bevin Bonnell
3:00pm - 3:30pm   
Bevin Bonnell
Middle School Lobby 
3:15pm - 3:45pm   
3:15pm - 3:45pm   
11/01/2019 (Fri) Lee Community Room 
7:45am - 8:30am   
Vanessa Nerbun
3:00pm - 3:30pm   
Krystallia Lucarelli
Middle School Lobby 
3:15pm - 3:45pm   
Bevin Bonnell

FLOOR SET-UP- General

Assist operations with setting up the gyms & clamp lighting for Holiday Shops.

10/27/2019 (Sun) Middle and Upper School Gyms 
12:00pm - 4:00pm (24)  
2 of 24 slots filled
Adil Daruwala
Mimi Singer

FLOOR SET-UP- Booth

8am-3pm. Assist with setting up individual booths with tables, chairs, lattices, skirting, etc. This also includes assisting with shop set-up.

10/28/2019 (Mon) Middle and Upper School Gyms 
8:00am - 3:00pm (5)  
2 of 5 slots filled
Rick Strickroot
Adil Daruwala
10/29/2019 (Tue) Middle and Upper School Gyms 
8:00am - 3:00pm (4)  
1 of 4 slots filled
Jolene Watkins
I can come in the morning.
10/30/2019 (Wed) Middle and Upper School Gyms 
8:00am - 3:00pm (4)  

FLOOR TAKE-DOWN- General

At the conclusion of the event, help pack and store items for the next Holiday Shops. Great opportunity for dads, working parents, MS and US students to participate with this fundraiser.

11/02/2019 (Sat) Middle and Upper School Gyms 
3:00pm - 7:00pm (20)  
1 of 20 slots filled
Mimi Singer

SHOP SET UP ASSISTANCE

Assist vendors with unloading and setting up their booths.

10/29/2019 (Tue) Assist a vendor with their booth set-up. 
8:15am - 11:00am (10)  
1 of 10 slots filled
Sherrea Jones
Excited to help!
 
11:00am - 1:00pm (10)  
2 of 10 slots filled
Jean Tennessen
Jane Stephens
1:00pm - 3:00pm (10)  
1 of 10 slots filled
Jean Tennessen
10/30/2019 (Wed) Assist a vendor with their booth set-up. 
8:15am - 11:00am (10)  
1 of 10 slots filled
Karrie Adix
 
11:00am - 1:00pm (10)  
1:00pm - 3:00pm (10)  

SHOP HELP DURING SHOW

Help in a shop when a liaison needs assistance. You may be helping w/sales, or providing a break for the vendor. A liaison will contact you prior to the show to confirm times.

10/31/2019 (Thu) A Vendor's Booth 
9:30am - 11:00am   
2 slots filled - more available
wendy kasten
Kelly Reilly
11:00am - 1:00pm   
1:00pm - 3:00pm   
1 slot filled - more available
Jane Stephens
11/01/2019 (Fri) A Vendor's Booth 
9:30am - 11:00am   
1 slot filled - more available
Jane Stephens
11:00am - 1:00pm   
1 slot filled - more available
Rakesh Patel
1:00pm - 3:00pm   
1 slot filled - more available
Gena Richardson
11/02/2019 (Sat) A Vendor's Booth 
9:30am - 12:00pm   
12:00pm - 3:00pm   

SHOP TAKE DOWN ASSISTANCE

Assist a vendor with packing their merchandise and taking down their booth. **Service hours available for US students.**

11/02/2019 (Sat) A vendor's booth.  
3:00pm - 6:00pm   

FACES BOOTH ASSISTANCE

"Faces of USM" are photos of our students, professionally taken by Shoot the Moon Photography, that are available for purchase for a nominal fee. 100% of the proceeds are donated to Holiday Shops. Check in at the volunteer booth.

10/31/2019 (Thu) Faces Booth 
9:15am - 12:00pm (2)  
All slots filled
Jennifer Rankin
Emily Baum
12:00pm - 3:00pm (2)  
All slots filled
Genna Espinosa
Cathie Torinus
3:00pm - 6:00pm (2)  
11/01/2019 (Fri) Faces Booth 
9:15am - 12:00pm (2)  
All slots filled
Brigid White
Christine Hogan
12:00pm - 3:00pm (2)  
All slots filled
Cathie Torinus
Genna Espinosa
3:00pm - 6:00pm (2)  
1 of 2 slots filled
Bernadette Dawson
3:30-5:15
11/02/2019 (Sat) Faces Booth 
9:15am - 12:00pm (2)  
12:00pm - 3:00pm (2)  

ADMISSIONS HELP

Take tickets, payment, and greet guests of Holiday Shops.

10/31/2019 (Thu) Admissions Table 
9:30am - 12:30pm (4)  
All slots filled
Natalie Blais
Marilyn Herzberg
Brooke Fetherston
Melanie Booth
12:30pm - 3:00pm (4)  
All slots filled
Stacy Ringgold
Laura Shipley
Natalie Blais
Jill Baum
3:00pm - 6:00pm (4)  
3 of 4 slots filled
Natalie Blais
Victoria Teerlink
Jennifer Ciralsky
11/01/2019 (Fri) Admissions Table 
9:30am - 12:30pm (4)  
2 of 4 slots filled
Victoria Teerlink
Andrea Mendez Barrutia
12:30pm - 3:00pm (4)  
All slots filled
Laura Shipley
Jill Baum
Emily Baum
Rakesh Patel
3:00pm - 6:00pm (4)  
2 of 4 slots filled
Vanessa Nerbun
Victoria Teerlink
11/02/2019 (Sat) Admissions Table 
9:30am - 12:30pm (4)  
3 of 4 slots filled
Natalie Blais
Victoria Teerlink
Caroline Hogan
12:30pm - 3:00pm (4)  
1 of 4 slots filled
Victoria Teerlink

DECORATIONS SET-UP & TAKE DOWN

A few people are needed to help create the ambiance and festive atmosphere of Holiday Shops. You don't have to be creative, just willing to "roll up your sleeves". Our decorations Chair, Stephanie Gardner, will contact you with more details.

10/28/2019 (Mon)  
 (5)  
2 of 5 slots filled
Amy Damon
I can help mid day- 10-2
Kelly Reilly
I can help morning (8:30-11:30).
10/29/2019 (Tue)  
 (5)  
2 of 5 slots filled
amy afsari
Amy Damon
I can help mid day 10-2
11/02/2019 (Sat)  
 (5)  

AUCTION- General

Preview Party night, after auction ends-Two people needed to help break down; one person needed to bring auction items up front, one person needed to hand items to winners at check-out.

10/30/2019 (Wed) Preview Party Night 
 (4)  
1 of 4 slots filled
Vanessa Nerbun

PREVIEW PARTY SET-UP- General

5-6 volunteers needed for Preview Party Set up.

10/29/2019 (Tue)  
 (6)  
10/30/2019 (Wed)  
 (6)  
1 of 6 slots filled
Stephanie Gardner

PREVIEW PARTY TAKE-DOWN

Help is needed after the Preview Party. Feel free to jump in to help after the party even if you didn't sign up!

10/30/2019 (Wed)  
 (5)  
1 of 5 slots filled
Stephanie Gardner

OUTREACH

We are asking for several people to drop Holiday Shops fliers off in a variety of businesses. This can be done at your leisure during the two weeks prior to Holiday Shops.

10/05/2019 (Sat) Distribute Holiday Shops flyers at local businesses on days/times convenient for you. 
   
1 slot filled - more available
Maria Stone

YARD SIGN DISTRIBUTION

Help place yard signs around the greater USM community to help publicize Holiday Shops. We will provide the locations, you provide the distribution & Pick up. Placement Oct. 28 & 29 & P/U Nov 3 & 4. Yard Sign Co-Chairs- Sara Hermanoff & Heidi Marcelle

10/17/2019 (Thu)  
   
4 slots filled - more available
Laura Shipley
Krystallia Lucarelli
Ann Langlois
Karrie Adix

CAFE ASSISTANCE

Assist Sendiks, our Cafe vendor, with pre-paid lunch distribution.

10/31/2019 (Thu) The Cafe at Holiday Shops 
 (2)  
11/01/2019 (Fri) The Cafe at Holiday Shops 
 (2)  

SNACKS FOR VENDOR LOUNGE-Mini Muffins and/or Quick Breads

The lounge provides complimentary snacks, coffee, teas and hot cider to the vendors; this is a special USM touch that the vendors really appreciate! Vendor Hospitality Co-chairs will contact you with drop-off details.

10/30/2019 (Wed) Vendor Lounge- You will be contacted with drop-off details and location. 
 (5)  
All slots filled
Jennifer Rankin (2)
Stacy Ringgold
Enid Christiansen
Amanda Mann

SNACKS FOR VENDOR LOUNGE-Medium Fruit Tray

The lounge provides complimentary snacks, coffee, teas and hot cider to the vendors; this is a special USM touch that the vendors really appreciate! Vendor Hospitality Co-chairs will contact you with drop-off details.

10/30/2019 (Wed) Vendor Lounge- You will be contacted with drop-off details and location. 
 (5)  
All slots filled
Robin Rafkin
Kirsten Simanonok
Susan Ells
Joan Schultz
Emily Ihrke

SNACKS FOR VENDOR LOUNGE-Medium Veggie Tray

The lounge provides complimentary snacks, coffee, teas and hot cider to the vendors; this is a special USM touch that the vendors really appreciate! Vendor Hospitality Co-chairs will contact you with drop-off details.

10/30/2019 (Wed) Vendor Lounge- You will be contacted with drop-off details and location. 
 (6)  
All slots filled
Robin Rafkin
Kirsten Simanonok
Susan Ells
heidi borca
Katie McGregor
Julie Kennedy

SNACKS FOR VENDOR LOUNGE-Cheese/Sausage Tray with Crackers

The lounge provides complimentary snacks, coffee, teas and hot cider to the vendors; this is a special USM touch that the vendors really appreciate! Vendor Hospitality Co-chairs will contact you with drop-off details.

10/30/2019 (Wed) Vendor Lounge- You will be contacted with drop-off details and location. 
 (6)  
4 of 6 slots filled
Robin Rafkin
Enid Christiansen
Erin OConnor
heidi borca

SNACKS FOR VENDOR LOUNGE-Medium Sweets Tray (2-4 dozen cookies, brownies, etc.)

The lounge provides complimentary snacks, coffee, teas and hot cider to the vendors; this is a special USM touch that the vendors really appreciate! Vendor Hospitality Co-chairs will contact you with drop-off details.

10/30/2019 (Wed) Vendor Lounge- You will be contacted with drop-off details and location. 
 (5)  
All slots filled
Robin Rafkin
Brigid Miller
kelly strains
Maria Stone
Stephanie Gardner

SNACKS FOR VENDOR LOUNGE-Apple Juice 64 oz. Bottle

The lounge provides complimentary snacks, coffee, teas and hot cider to the vendors; this is a special USM touch that the vendors really appreciate! Vendor Hospitality Co-chairs will contact you with drop-off details.

10/30/2019 (Wed) Vendor Lounge- You will be contacted with drop-off details and location. 
 (6)  
5 of 6 slots filled
Stacy Ringgold
Enid Christiansen
Peggy Yee
Kate Markgraf
Amanda Mann
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