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Contra Costa County 4-H Clubs

Tri-Tip Dinner Fundraiser

Delta-Diablo 4-H has volunteered to organize the Contra Costa County Tri-Tip Dinner fundraiser. As you know, this dinner raises necessary funds to help support our local club, provide educational opportunities, scholarships to our club members, as well as supporting all County 4-H events and activities. This dinner will be held on November 16th, and will require a number of planning meetings prior to that date. We are asking each club to volunteer in some capacity, to ensure that it all runs smoothly and we raise as much money as possible. More than one person may share the duties of a position, but we are asking for at least one volunteer per category. 

 

Thank you so much for your support, our club and county thanks you!!!

Created by:   Christen McCann
 
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Available Slot

Chairperson (2)

Oversee and take over any jobs listed as needed. Call meetings, plan agendas, take notes, and send out to everyone.

 

Ticket Sales (4)

In charge of producing printed tickets and tracking ticket sales. Stationed at the door to confirm tickets and sell beverage tickets.

 
3 of 4 slots filled
Brenda Vales
Let's do this!
Dawn DeLisle
I will help Brenda!
Kara Alvarez
Tickets

Promoting/Marketing Director (2)

Advertise event on social media/local media, helps drum up ticket sales, donations for live/silent/dessert auctions.

 
All slots filled
Megan Sanchez
Marketing
Kara Alvarez
Marketing

Donation Coordinator (2)

Identify business and past donors to be solicited, and establish list of potential donors to contact for donation requests, sponsor tables, etc.

 
1 of 2 slots filled
Briana Farnden
I can reach out to businesses for donations

Volunteer Coordinator (2)

In charge of soliciting volunteers for the day of the event, sending volunteers to respective sites to help with whatever tasks they signed up for. Reassign volunteers where needed to ensure full coverage of tasks/duties.

 
1 of 2 slots filled
Terresa Goodman
Help welcome!

Live/Silent Auction Coordinator (2)

Track donations and assemble items on the auction tables the day of. Set prices for items in the auction and make bid sheets. Set up credit card scanners and coordinate payment and distribution of items purchased.

 
All slots filled
Nicole Neal
Silent Auction Coordinator :)
Elizabeth McGuire
Done

Dessert Auction Coordinator (2)

Track donations of desserts (including declining items we have too many of), decorating table, getting bid sheets and pens, setting up items for sale (including plate/fork/napkin packets). Send out thank you notes for donations as needed.

 
All slots filled
Christen McCann
Delta Diablo 4-H
Melissa Brockman
Claycord

Food Coordinator (2)

This person works with the organization providing and preparing the food, will purchase and prepare necessary items if not provided by the vendor.

 
1 of 2 slots filled
Brian Sanchez
I’m your Huckleberry

Beverages Coordinator (2)

Arranges donations of beverages, procures cups, ice scoops, coffee, and tea. Drops off beverages to be chilled in the morning, stays on task to be sure volunteers are pouring/passing out beverages, taking tickets, etc. during the event.

 
All slots filled
Megan Sanchez
Beverage
Brian Sanchez
I’m your Huckleberry

Decorations/Supplies Coordinator (2)

Purchases decorations and supplies, including centerpieces, tablecloths, cutlery, plates, napkins for the different areas (silent/dessert/dinner tables, etc.). Prepare cutlery packets, check out county PA system, help clean up and return leftovers to cty.

 
All slots filled
Terresa Goodman
Help welcome!
Samantha Kurz
Sounds fun

Treasurer

Responsible for coord. all activities related to exchange of funds during fundraiser (ticket sales, auction payments, etc.), and work with County Council Treasurer to verify deposits.

 
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