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2019 GCM Band Competition & Parade Volunteers

Here's the volunteer sign up for our competitions this year. We need lots of help at GCM getting the students ready to head out, then on site, and then unloading back at GCM. Opportunities at GCM are usually shorter and thus perhaps suited for families with younger children. On-site volunteers can ride the school bus to/from the competitions and enter the competitions for free. 

We have the dates and locations for the competitions, but not the times yet. Unfortunately, exact times may not be available until the week of the competition, and they will come out by band email, with this SignUpGenius also being updated if time permits. Assume the students will be starting at GCM with a morning rehearsal, getting a lunch break, and then being returned to GCM late at night. Send them with money to buy lunch near GCM (if you are not providing their lunch) and dinner at the competition, and with a jacket for after the performance (maybe that band Spiritwear you bought?). They are transported to and from competitions by bus.

Here are the procedures and usual general times for the various volunteer jobs:

Load truck at GCM

- Load props, pit instruments, other large instruments, guard equipment, jackets, shakos, plumes on truck at GCM (late morning or early afternoon)

Pit/Front Ensemble and Prop Crews

- Unload truck at competition (late afternoon)

- Move to warm-up area

- Pit and props leave, last tuning, line up

- Move to staging

- Staging- work with team of students to move props and pit instruments to field

- Perform (evening or night)

- Work with team of students to move props and pit instruments off field

- Load props, pit instruments, other large instruments, guard equipment, jackets, shakos, plumes on truck

Uniforms

- Assist students with donning bibbers, black socks and marching shoes, and putting up hair (at GCM after lunch break)

- Assist students with donning jackets and shakos, last-minute help with hair, etc. (at competition in late afternoon)

- At staging, wearing provided gloves, insert plumes (evening or night)

- Assist with moving pit/front ensemble instruments to staging and on/off the field as necessary

- At competition after performance, wearing provided gloves, collect plumes

- Return to bus where students remove jackets and shakos, pack shakos in boxes and jackets on racks, return uniform racks and shako/plume boxes to the vicinity of the trucks for loading

[The students will return to the stands together to watch the remaining bands and the awards. When the competition is over, the students return to the bus and are driven back to GCM late at night.]

- After students remove bibbers and marching shoes at GCM, oversee storing all uniform components (late at night)

Unload truck at GCM

- Unload props, pit instruments, other large instruments, guard equipment, jackets, shakos from truck at GCM (late at night). Start in the front of the school to unload the first items, then move to the shed behind the football field to finish unloading and storing.

Water Bottles

- Purchase 120 (or 240 for a long or very hot day) water bottles (give receipt to Treasurer for reimbursement), load on buses with the students, remove any unused water back at GCM late at night

WE NEED YOUR HELP, PARENTS. The BPO and Band Program expect each band and colorguard family to volunteer a minimum of 5 shifts plus Tag Day throughout the marching season. Opportunities to sign up for shifts can be found on the SignUpGenii for:

  • Band Camp Lunches and Parent Coffee
  • Uniform Measurement and Fitting
  • Game Day Volunteers
  • Competition Volunteers
  • Tag Day Parent Volunteers

Go to marshallband.org and click on Volunteering to find all the SignUpGenii.

PLEASE, if you have to cancel within 24 hours of your slot, remove your name from the SignUpGenius AND also email the appropriate person below to let him/her know:

Thank you for all you do!

The GCM BPO Board

 

Questions or concerns?

Please contact Tracy McHone at [email protected].

*****

Note for May Memorial Day Parade: They wear band t-shirts and shorts for this, so all we need is a few volunteers to walk with the band in the parade on Monday with water, and someone to buy the water. See map here for where to meet at 1 pm (around N West St between Great Falls St and 7/W Broad St).

Created by:   GCM BPO
 
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Date (mm/dd/yyyy EDT) Location Available Slot
09/28/2019 (Sat.) VMBC Northern VA Regional, Herndon High School, 700 Bennett St., Herndon, VA 20170 

Water

Buy 6 flats of 24 water bottles in advance. At the kids' call time after lunch, load 2 flats in front seat of each bus so students can take as they board. Ask Nina Kwartin if you have questions at school. Submit receipt to Treasurer for reimbursement.

 

Load truck at GCM (4)

1 hour in late morning or early afternoon- report to Andrew Eastman

 
3 of 4 slots filled
Abby Joseph
202-744-6963
Carlos Garcia
703-867-2855
Jenn Brunner
Eric Brunner 703-930-2149; willing to drive truck

Uniforms at GCM before competition (3)

1 hour in afternoon- report to Nina Kwartin

 

Uniforms at competition (3)

3-4 hours in afternoon/evening- report to Nina Kwartin

 

Pit/Front Ensemble Crew at competition (9)

4 hours in afternoon/evening- report to Andrew Eastman

 
4 of 9 slots filled
Abby Joseph
202-744-6963
Carlos Garcia
703-867-2845
Jenn Brunner
Eric Brunner 703-930-2149
Laurie Beymer
703/980-9513

Prop Crew at competition (9)

4 hours in afternoon/evening- Andrew Eastman

 

Unload truck at GCM (4)

30 minutes late at night starting in front of GCM to unload first items then move to shed behind football field- report to Andrew Eastman. Will text you when it's time to come to GCM (include cell phone in Comment Field so texter can see)

 
3 of 4 slots filled
Abby Joseph
202-744-6963
Carlos Garcia
703-867-2845
Jenn Brunner
Eric Brunner 703-930-2149

Uniforms at GCM after competition (3)

30 minutes late at night- report to Nina Kwartin. Will text you when it's time to come to GCM (include cell phone in Comment Field so texter can see)

 
10/05/2019 (Sat.) Bands of America Mid-Atlantic Regional Championship, 90 Stadium Dr, College Park, MD 20724 

Water

Buy 6 flats of 24 water bottles in advance. At the kids' call time after lunch, load 2 flats in front seat of each bus so students can take as they board. Ask Nina Kwartin if you have questions at school. Submit receipt to Treasurer for reimbursement.

 

Load truck at GCM (4)

1 hour in late morning or early afternoon- report to Andrew Eastman

 
3 of 4 slots filled
Abby Joseph
202-744-6963
Jenn Brunner
Eric Brunner 703-930-2149; willing to drive truck
Naina Chernoff
Naina/Steve Chernoff 2022538806

Uniforms at GCM before competition (3)

1 hour in afternoon- report to Nina Kwartin

 

Uniforms at competition (3)

3-4 hours in afternoon/evening- report to Nina Kwartin

 

Pit/Front Ensemble Crew at competition (9)

4 hours in afternoon/evening- report to Andrew Eastman

 
4 of 9 slots filled
Abby Joseph
202-744-6963
Jenn Brunner
Eric Brunner 703-930-2149
Laurie Beymer
703/980-9513
SCOTT TICKNOR
7036065535

Prop Crew at competition (9)

4 hours in afternoon/evening- Andrew Eastman

 

Unload truck at GCM (4)

30 minutes late at night starting in front of GCM to unload first items then move to shed behind football field- report to Andrew Eastman. Will text you when it's time to come to GCM (include cell phone in Comment Field so texter can see)

 
2 of 4 slots filled
Abby Joseph
202-744-6963
Jenn Brunner
Eric Brunner 703-930-2149

Uniforms at GCM after competition (3)

30 minutes late at night- report to Nina Kwartin. Will text you when it's time to come to GCM (include cell phone in Comment Field so texter can see)

 
10/12/2019 (Sat.) VMBC Shenandoah Valley Marching Invitational, 1001 Garbers Church Rd, Harrisonburg, VA, 22801 

Water

Buy 6 flats of 24 water bottles in advance. At the kids' call time after lunch, load 2 flats in front seat of each bus so students can take as they board. Ask Nina Kwartin if you have questions at school. Submit receipt to Treasurer for reimbursement.

 

Load truck at GCM (4)

1 hour in late morning or early afternoon- report to Andrew Eastman

 
2 of 4 slots filled
Abby Joseph
202-744-6963
Jenn Brunner
Eric Brunner 703-930-2149; willing to drive truck

Uniforms at GCM before competition (3)

1 hour in afternoon- report to Nina Kwartin

 
1 of 3 slots filled
Naina Chernoff
2022538806

Uniforms at competition (3)

3-4 hours in afternoon/evening- report to Nina Kwartin

 

Pit/Front Ensemble Crew at competition (9)

4 hours in afternoon/evening- report to Andrew Eastman

 
3 of 9 slots filled
Abby Joseph
202-744-6963
Jenn Brunner
Eric Brunner 703-930-2149
Laurie Beymer
703/980-9513

Prop Crew at competition (9)

4 hours in afternoon/evening- Andrew Eastman

 

Unload truck at GCM (4)

30 minutes late at night starting in front of GCM to unload first items then move to shed behind football field- report to Andrew Eastman. Will text you when it's time to come to GCM (include cell phone in Comment Field so texter can see)

 
2 of 4 slots filled
Abby Joseph
202-744-6963
Jenn Brunner
Eric Brunner 703-930-2149

Uniforms at GCM after competition (3)

30 minutes late at night- report to Nina Kwartin. Will text you when it's time to come to GCM (include cell phone in Comment Field so texter can see)

 
10/23/2019 (Wed.) Vienna Halloween Parade 

Uniforms at GCM before parade (4)

1 hour in afternoon- report to Nina Kwartin

 

Uniforms at GCM after parade (4)

1 hour at night- report to Nina Kwartin. Will text you when it's time to come to GCM (include cell phone in Comment Field so texter can see)

 

Plume & deplume at parade (2)

5 hours in afternoon/evening if you ride the bus to/from parade with students; can drive separately and arrive at 6 but parking difficult

 
10/26/2019 (Sat.) Marching Assessment, Location TBD 

Water

Buy 6 flats of 24 water bottles in advance. At the kids' call time after lunch, load 2 flats in front seat of each bus so students can take as they board. Ask Nina Kwartin if you have questions at school. Submit receipt to Treasurer for reimbursement.

 

Load truck at GCM (4)

1 hour in late morning or early afternoon- report to Andrew Eastman

 
1 of 4 slots filled
Jenn Brunner
Eric Brunner 703-930-2149; willing to drive truck

Uniforms at GCM before competition (3)

1 hour in afternoon- report to Nina Kwartin

 

Uniforms at competition (3)

3-4 hours in afternoon/evening- report to Nina Kwartin

 

Pit/Front Ensemble Crew at competition (9)

4 hours in afternoon/evening- report to Andrew Eastman

 
2 of 9 slots filled
Jenn Brunner
Eric Brunner 703-930-2149
Laurie Beymer
703/980-9513

Prop Crew at competition (9)

4 hours in afternoon/evening- Andrew Eastman

 

Unload truck at GCM (4)

30 minutes late at night starting in front of GCM to unload first items then move to shed behind football field- report to Andrew Eastman. Will text you when it's time to come to GCM (include cell phone in Comment Field so texter can see)

 
1 of 4 slots filled
Jenn Brunner
Eric Brunner 703-930-2149

Uniforms at GCM after competition (3)

30 minutes late at night- report to Nina Kwartin. Will text you when it's time to come to GCM (include cell phone in Comment Field so texter can see)

 
05/24/2020
(Sun. 12:30pm - 3:30pm)
Falls Church Memorial Day Parade (black band shirts & shorts instead of uniforms) 

Memorial Day Parade Water Purchase

Buy 100 water bottles and load them on the bus at GCM at 12:30. Submit receipt to Treasurer for reimbursement.

 

Parade Water Parent with Wagon

Bring wagon to hold 50+ water bottles and march in the parade with it. Meet at parade line-up at 1 pm to transfer at least half the water from the bus to the wagon. See link to map in top paragraph for location.

 
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