4. Sign Up Slots
Posted by Dan Rutledge
Posted by Betsy Lytle on Tue Mar 7, 2017 9:32 AM EST
Once a sign up has been published and people have signed up, trying to modify the slots for a given date can be tricky. If you set up a slot and assign it to *all* dates, and then decide you want a different quantity for a certain date, the original slot no longer applies to *all* dates.
The easiest thing to do is go in and sign up for those slots you no longer want.
Go to SignUpGenius.com and log in. Locate the sign up that you created. When the sign up displays, click *Add/Edit/Delete People* from the Admin Toolbar.
Click *Sign Someone Up* and enter something like *Slot taken* or other suitable text for the name. *Uncheck* the option to *Add to group*. Now select all dates for which you want to reduce the number of spaces to sign up. Click *Submit and Continue* at the bottom of the page. You can adjust quantities and then click *Save and Finish*.
Otherwise, you can contact us via the Help link under the More menu at the top of the page and we'll be happy to help.
Posted by Loen Amer on Mon Mar 6, 2017 9:35 PM EST
I created a slot with two times and three people wanted. But now I only want two people for just one of the times. How can I change just one time without editing the whole slot?
Posted by Betsy Lytle on Wed Feb 15, 2017 8:48 PM EST
Our system offers two layout setting options at the end of the page on *Step 4: Slots*:
1. Sort by dates/times first, then slots
2. Sort by slots first, then dates/times
We currently do not offer the functionality to sort by Location. If you contact us directly via the Help menu under "More" at the top of the page, we will be happy to provide additional assistance with your sign up.
Posted by Janet Mitchell on Wed Feb 15, 2017 2:52 PM EST
I have an existing Cookie Booth Sign Up. I went to add more dates/times and they happen to overlap. Now the locations are all mixed in, while others are still blocked together by location. How do I get these to sort according to location, not by time slot?
Posted by Betsy Lytle on Thu Feb 9, 2017 3:24 PM EST
I have emailed you directly with specific instructions. However, in this type of scenario, we advise creators to assign a date that will show at the very top of the sign up. Enter a date at *Step 3: Dates & Times* that will come before all real dates for the sign up. This will be the 'fake' date you assign non-date or multi-date slots to at *Step 4: Slots*. I would leave the time fields and location blank for this entry.
Now go to *Step 4: Slots*. Create the slot title, enter the # wanted (number of volunteers needed) and then click *Selected dates* and check the 'fake' date you entered at *Step 3: Dates & Times*.
If there are other jobs or items, just continue to enter them at *Step 4: Slots*, and assign that same date. The result will be that all these items appear at the top of the list.
You can explain to users in the Step 1: General Details that these jobs are *not* date specific. If you change the text here, just be sure and click "Update" at the bottom of the page to save your changes.
Posted by Danielle Ruden on Thu Feb 9, 2017 1:00 PM EST
I am stuck! I only need a total of 12 items to be brought on two consecutive days. But each time I set up the separate days, it is showing the sign up for 12 items each day. How do i set it up so that I can have a total of 12 items for both days not 12 items for each day? And I don't want to halve it because it is a drop off situation.
Posted by Betsy Lytle on Mon Jan 23, 2017 9:14 AM EST
It is not possible to add a slot with a # wanted of zero. However, as the admin you can create the slot and then assign someone to it or simply enter 'Slot taken.'
To add someone to your sign up, please go to SignUpGenius.com and log in to your account. Go to the *Created* tab to view the sign up. Locate the *Add/Edit/Delete People* button from the *Admin. Toolbar* just above your sign up. From the next page select the option to, *Sign Someone Up* in the top right corner for a standard format sign up. If your sign up is an RSVP format, select *RSVP for Someone*.
Select the green button to select a person from your group. Select the *Group* from the drop-down options and select the email of the person you wish to add to the sign up. Select the *Add Items* button.
If the person is not in a group, choose the option to *Add New Person*. Enter the first name, last name and email address. If the person does not have an email address, you can leave that field blank. You can also enter 'Slot taken' as the first and last name. Select the *Add Items* button.
Check each item to add, click *Submit & Continue* at the end of the page. Now you should see a table listing the item(s). Choose either to send or not send an email to this person.
Posted by David Frankel on Sun Jan 22, 2017 7:36 PM EST
I am planning a job candidate's schedule. We have a time set aside to meet graduate students. Tgrad students will be contacted in person - they don't have to sign up on the site. However, I want their meeting with the candidate to appear on the signup page for informational value. Is there a way to do this? For instance, can I add a slot that has zero persons?
Posted by Betsy Lytle on Thu Nov 17, 2016 11:20 AM EST
The RSVP format is avalable only for one date events. If you have multiple dates on your signup, you can create a slot for people to sign up to attend.
At *Step 4: Slots*, enter a slot title like "Attending" and for the *# wanted* field you will enter the total number of spaces available or choose 'Unlimited.'
When a user signs up, if they are signing up 5 family members, they can use the QTY button to enter 5 and this will reduce the number of open spaces by 5.
Posted by Carolyn Truby on Wed Nov 16, 2016 9:17 PM EST
I created a sign up with slots but now need to add the RSVP option. I looked on the slots page under Layout options as suggested in another post but the RSVP layout option is not there for me to chose. Please help.
Posted by Betsy Lytle on Wed Nov 9, 2016 7:23 PM EST
If you are seeing your slots listed twice, there are two possible reasons: 1) you have either created two identical slots in Step 4 and assigned them both to the same date/time or 2) you have entered a date and/or time twice in Step 3 and assigned your sign up slot in Step 4 to 'All Dates.' If you need further assistance with your sign up, please contact support directly using the Help tab at the top of the page.
Posted by Briea Peace on Wed Nov 9, 2016 5:57 PM EST
I'm having trouble with the slot section. I only want one person per slot, in the # column it says "1" and yet when I go to the preview page there are two slots per time given. How do I have it so there is only one slot per time given?
Posted by Betsy Lytle on Wed Nov 2, 2016 4:47 PM EST
Hi River Radio Ministries,
It is not possible to change the "QTY" label on the pull down menu. However, at *Step 5: Settings* you will see the *Public Sign Up Comment* area. You can change the text that displays for participants. For example, you can enter "Please enter the number of guests." Remember to click "Update" at the bottom of any page you edit to save your changes. This will ensure that if they do not choose the correct quantity when they sign up, you'll still have an accurate guest count.
Posted by River Radio Ministries on Tue Nov 1, 2016 3:06 PM EST
Is there a way to change the column title "QTY" to "# of people bringing"?
Posted by Betsy Lytle on Tue Oct 25, 2016 11:15 AM EST
If you add a link to the help comment, it will not be "clickable." Instead, your participants will need to copy and paste it into their browser.
You can add a hyperlink at Step 1: General Details when creating or editing your sign up.
Highlight the text that you want to put the link behind. For instance you may want to type in, "Please click HERE" for more information." You would highlight the word "HERE."
In the editor toolbar look for the button that looks like chain links to create the link. Enter the URL. You can also choose the "Target" tab and select "New Window" so when users click the link it opens in a new window and they can easily return to the sign up. Be sure and click "Update" at the bottom of the page to save any changes.
Posted by Sobia Ali on Mon Oct 24, 2016 3:00 PM EST
Hi, how can i add a hyperlink to the help comment section or available slots section. When people sign up to donate an item to the event, i want them to be able to click on a link that takes them to a page where they can specifically see the item needed. Thanks!
Posted by Betsy Lytle on Mon Oct 17, 2016 4:20 PM EST
To make changes to your slot entries, log in to SignUpGenius with your email and password. Go to the *Created* tab to locate your sign up and select the pencil icon to the right of your sign up. Go to *Step 4: Slots* and locate the item you wish to edit. Check the *Edit* option and scroll up to click the *Edit Selected* button. From there, you will view the edit screen and can change the # wanted or make other changes associated with that slot.
Posted by Gail Kaplan-Wassell on Sun Oct 16, 2016 9:25 PM EST
I filled in all the slots but now can't go back and adjust the number of people I need for each slot. How can I go back and do that? I checked edit but it still wouldn't let me go back into that column.
Posted by Betsy Lytle on Wed Oct 5, 2016 3:59 PM EST
The maximum number of slots is 400, so you are well within that limit :). If you need help with your sign up, please contact us directly using the "Help" tab at the top of the page.
Posted by Paul Ousterhout on Wed Oct 5, 2016 1:17 PM EST
Is there a maximum number of slots? I entered 35, but I'm only seeing 30. Is it a max thing, or am I doing something silly?
Posted by Betsy Lytle on Mon Aug 15, 2016 9:18 AM EST
We would be happy to help you with this specific scenario. Please contact us directly via the 'Help' tab at the top of the page so that we can best assist you.
Posted by Betsy Lytle on Mon Aug 15, 2016 9:15 AM EST
We don't have the option to "screen" people before they appear on the online sign up. However, you could create a sign up for the purpose of people expressing an interest in volunteering. Once you have approved them, you can send the link to another sign up with your volunteer opportunities.
For that sign up, you can allow only approved volunteers to sign up. Go to Step 5: Settings, and under 'Advanced Settings' turn 'On' Enhanced Security. From here, check the box to 'Reject sign ups from emails other than the ones in my group.'
At that point, you can delete their name from extra slot(s), and send them an email directly letting them know you have removed their additional entries.
First, login to your account and locate the sign up that you created. When you view the sign up, you'll see the Administrator's Toolbar where you can select the *Add/Edit/Delete People* button. Check the box(es) next to the names that need to be deleted and click *Delete Selected* at the top of the page.
Posted by Emily Price on Sun Aug 14, 2016 2:37 PM EST
I NEED TO SET UP A SUPPLY WISH LIST THAT WE CALL APPLE TREE AT OUR SCHOOL FOR THE ENTIRE YEAR. WE WANT EACH TEACHER TO HAVE THEIR OWN TAB(WE HAVE UPGRADED OUR SERVICE) WE WANT TO SET IT UP IN ADVANCE SO THAT EACH TEACHER ALREADY HAS THEIR OWN TAB AND CAN GO IN AND ADD WHAT THEY MIGHT NEED THROUGHOUT THE SCHOOL YEAR. I HAVE TRIED MULTIPLE WAYS TO DO THIS AND HAVE NOT HAD ANY SUCCESS. CAN YOU OFFER SOME GUIDANCE.
Posted by David Wilson Sr. on Sat Aug 13, 2016 2:23 PM EST
Hello, Is it possible to add an approval box or slot? As people sign up I need the ability to approve. Thank you.
Posted by Betsy Lytle on Wed Aug 10, 2016 12:04 PM EST
Yes, you can assign different slots to different dates/times. You will first need to create separate slots for each '# wanted.' Then you will want to assign your slot entries to show for *Selected Dates/Times* in Step 4. If you need to edit slots that have already been entered, you will check *Edit* box to the right of the slot entry that needs to be changed and then scroll up and click *Edit Selected* at the top of the page. Next to *Apply to Date/Time*, choose *Selected* Dates.
You will see all of the dates/times listed in a yellow highlighted box. You can then check only the dates and times where you need this slot to be assigned. Click *Update* to save the changes you have made for this entry.
You can go through these steps for each slot that needs to be adjusted. Keep in mind that you cannot view the dates/times listed until you have moved to the *Edit* screen of the slots page.
Posted by Mellisa Zaluski on Tue Aug 9, 2016 8:30 PM EST
Is there a way to have different slots for different dates? Do all slots on my signup need to be the same? For instance. One day, I need 5 slots, but the next day, I need 1 slot. How do I manage this?
Posted by Betsy Lytle on Sat Jul 30, 2016 12:29 PM EST
Based on what you described, you will want to assign your slot entries to show for 'Selected Dates/Times.' If you need to edit slots that have already been entered, you will check the 'Edit' box to the right of the slot entry that needs to be changed and then scroll up and click 'Edit Selected' at the top of the page. Next to 'Apply to Date/Time,' choose 'Selected' Dates.
You will see all of the dates/times listed in a yellow highlighted box. You can then check only the dates and times where you need this slot to be assigned. Click 'Update' to save the changes you have made for this entry.
If you need any additional assistance please contact us directly using the "Help" tab at the top of the page.
Posted by Molly Marshall on Fri Jul 29, 2016 1:04 PM EST
I am trying to delete one slot from several different days, when I go to edit/delete, it tells me there is no date selected. There is a box to copy/paste slots when you want to add them below, but there is no where that I am seeing to identify dates/times to edit.
Posted by Varholak Family on Tue Mar 8, 2016 11:30 AM EST
Is there a way to copy and paste signup slots to a new group. I am doing a similar activity but with a different group.
Posted by Betsy Lytle on Wed Dec 2, 2015 3:35 PM EST
Please click the "Help" tab at the top of the home page and email our support team directly so that we can take a look at your sign up and provide specific advice. Thanks so much!
Posted by Megan Radcliff on Wed Dec 2, 2015 3:19 PM EST
I have created several slots where I need one volunteer to be available for several dates. Does that person need to sign up for each date individually? That would be confusing. I have put in comments that the person needs to be available for a string of dates but when I create the sign up each date comes out as an individual sign up. I'm worried I will get 10 volunteers for each date rather than one volunteer for all ten dates which is what I want.
Posted by Betsy Lytle on Mon Nov 23, 2015 9:51 AM EST
In this scenario, we advise creators to enter a date at Step 3 that will come before all real dates/time slots for the sign up. This will be the 'fake' date which acts as a placeholder you assign non-date specific slots to at Step 4. You can leave the time fields and location blank for this entry.
Now go to Step 4. Create the slot title(s), enter the # wanted and then click 'Selected dates' and check the 'fake' date you entered at Step 3.
You can explain to users in the Step 1: General Details that these items are not date specific. If you change the text here, just be sure and click "Update" at the bottom of the page to save your changes.
If you have further questions about this, please email our support team via the Help tab so we can help you with your specific sign up.
Posted by Terri Hoffman on Sun Nov 22, 2015 1:31 PM EST
I created a sign up with time slots. I also want to add two separate slots that do not require a time for people to bring bags and tissue paper. Is it possible to do that?
Posted by Betsy Lytle on Fri Nov 20, 2015 9:33 PM EST
You can switch your sign up from Standard to RSVP format. This will not erase the slots you have already created. Go to Step 4: Slots. Scroll down to the end of the page until you see the option for Layout Settings. Here you can select the 'RSVP format' and check the options available for that specific format, as needed. Click Update to save your changes.
Posted by Betsy Lytle on Fri Nov 20, 2015 9:19 PM EST
We don't currently offer a way to upload dates from a calendar program such as Google calendar. However, we have a tool that allows you to easily add recurring dates. If you have already started entering dates in Step 3 - Dates/times, you can click the 'Add Recurring Days' button to the far right of 'Add New Date/Times.' On the next screen, enter the start date and end date by selecting a date from the calendar icon. You can then choose to repeat every week (and check the days of the week you want the date to repeat).
You can also enter the beginning and/or ending time, if needed and enter text in the location field as well. Choose the 'Continue' button at the end of the page to automatically populate the recurring dates for your sign up.
If you need further help with this, please email our support team via the Help tab.
Posted by Sara Pickard on Wed Nov 18, 2015 4:44 PM EST
Hi! I am setting up a sign up for a one time party. I have created my slots for people to sign up for what to bring. How do I create a place for people to simply RSVP that they will or will not attend and whether they may also bring guests?
Posted by Lisa Holifield on Tue Nov 17, 2015 3:11 PM EST
Is it possible to import a calendar from Google to set up the dates for the slots?
I've already set up our team game schedule/calendar, and we have 68+ games amongst 5 teams. I really don't want to do this manually.
Posted by Teresa Clark on Mon Nov 16, 2015 2:08 PM EST
The location field on Step 3- Dates/Times can be used to enter the various donation categories on your sign up. You will enter your dates and multiple times during Step 3 and add a different category in the location field on this step. When you go to Step 4: Slots, you will enter an item (for example, Winter Jacket) and assign it to the correct category choosing to show the item for 'Selected Dates' If you have any additional questions, please contact our support team directly and someone will be happy to assist.
Posted by Teresa Clark on Mon Nov 16, 2015 9:48 AM EST
If you have already activated payments on your account, you can then assign any slots on your sign ups as a payment item. To add a payment to a slot on one of your sign ups, go to your account page and select the pencil icon to the right of your sign up. Go to Step 4: Slots. Check the Edit box next to an existing slot, then click Edit Selected at the top of the table. From there, you can add payments to the slot entry and enter the details as needed for that specific slot.
If you have questions, please email our support team for additional assistance.
Posted by Laura Oesch on Sun Nov 15, 2015 1:28 PM EST
How do I have several headings for collecting donations? I need household items, gift cards, Mother, father, child. I need slots under each of these headings.
Posted by Essam Omar on Fri Nov 13, 2015 10:10 AM EST
How can I add the payment buttonon the slots already created??
Posted by Amy Tidwell on Wed Oct 14, 2015 8:46 AM EST
You can edit your sign up at any time by logging into your account and clicking the pencil icon to the right of the sign up on your "Created" tab. Go to Step 4: Slots to edit existing slots or add new ones to your sign up. If you have any additional questions, please contact our support team directly using the "Help" tab and we'll be happy to help you.
Posted by Ilka Cole on Mon Oct 12, 2015 5:01 PM EST
Hello. I've already completed my sign up sheet. How do I add extra slots... I am about to run out and would like to request more donations... Thank you.
Posted by Teresa Clark on Wed Sep 2, 2015 2:01 PM EST
Our system only displays one sign up button per slot, whether you enter a # wanted of 1, or a # wanted of 100. This helps keep the sign up page concise and easier to navigate. Once someone signs up for a slot, their name will be displayed, and if the # wanted is greater than one, the sign up button will display beneath the name. Once all spaces have been filled, the sign up button will disappear. I hope this provides the clarification needed. If you have other questions, our support team will be happy to help!
Posted by Alma Willingham on Tue Sep 1, 2015 9:41 PM EST
I set up a sign up genius for Chorus help. I need three parents to sign up every Wednesday. I am having a hard time adding 3 sign up slots. I am only seeing one slot per day and time. Am I suppose to see three?
Posted by Amy Tidwell on Fri Apr 3, 2015 10:21 AM EST
Please click the "Help" tab at the top of the home page and email our support team directly so that we can take a look at your sign up and advise. Thanks so much!
Posted by melaniel lovejoy on Thu Apr 2, 2015 11:58 AM EST
I made a mistake on the timing for the performance of the Spring Musical on the 18th of April. I thought it was an evening performance and it is actually an afternoon performance. I think I corrected that but then found that in the description I said for every day the volunteers should come at 6-7pm to set up when I clearly should have said that they need to come between 1-2pm for set upon the days of the afternoon performance. I can't seem to change that and am concerned that I have messed everything up.
Posted by Teresa Clark on Sun Feb 22, 2015 8:40 PM EST
Typically for a conference sign up with times entered, you only need to enter one slot entry on Step 4 and assign that slot to show for all dates and times. If you can email the support team, we will be better able to view the exact data of your sign up to see if this suggestion is the correct option for you. Our support team will be happy to help and can be reached at this link: http://www.signupgenius.com/help
Posted by Beth Semonsky on Sun Feb 22, 2015 11:03 AM EST
I watched the tutorial, but I still don't understand how to enter the SLOTS section for a sign-up for 3 days worth of conference times in 10 minute intervals…
Posted by Amy Tidwell on Mon Jan 26, 2015 9:44 PM EST
Can you please email our support team directly by clicking the "Help" tab? We will need to take a look at your sign up in your account and assist you directly. Thanks!
Posted by Veronica Hewgley on Mon Jan 26, 2015 2:06 PM EST
When I get to the slot section I cannot input anything under the Title of Slot section. I cannot type anything in.
I can enter the # of slots and the help comment but I cannot enter the title.
Posted by Teresa Clark on Sun Jan 11, 2015 9:32 PM EST
Based on what you have described, you will want to enter your dates/times for your event on Step 3. Once you have added dates/times, you can then move to Step 4 to enter the tasks/items you would like for people to volunteer for at your event. Please go to SignUpGenius.com and log in with your email address and password. Scroll down your account page to "Sign Ups I've Created" and click "Edit" beneath your sign up. Go to Step 4: Slots. On this screen, you can enter your slots or items/volunteers needed. You then have the option to assign any slot entry to show for all dates/times or to show for selected dates/times.
Based on what you have described, you will want to assign your slot entries to show for selected dates/times. If you need to edit slots that have already been entered, you will check "Edit" to the right of the slot entry that needs to be changed and then scroll up and click "Edit Selected" at the top of the page. Next to "Apply to Date/time," choose *Selected* Dates.
You will see all of the dates/times listed in a yellow highlighted box. You can then check only the dates and times where you need this slot to be assigned. Click "Update" to save the changes you have made for this entry.
You can go through these steps for each slot that needs to be adjusted. Keep in mind that you cannot view the dates/times listed until you have moved to the "Edit" screen of the slots page. If you have any other questions, our support team will be happy to assist further. You can contact us at:
Posted by Cherie Neal, CMP, PMP on Fri Jan 9, 2015 9:27 PM EST
Need to create a volunteer sign-up which contains- Date (one date), Location, various times, and differing number of volunteers for each time slot.
I can't seem to figure it out. Can you point me in the right direction?
Thank you! Cherie Neal
Posted by Amy Tidwell on Mon Dec 29, 2014 1:44 PM EST
You can choose the "Custom" option at Step 3: Dates & Times and enter the three dates/times you will offer the class. At Step 4: Slots you will create a slot called "Training" or something similar, and for the # wanted you can enter the total number of people who can attend any one class at a time. Assign this slot to "All" dates/times on your sign up. If you have additional questions, please contact our support team via the "Help" link on the Home page so that we can accurately instruct you for your particular issue. Thanks!
Posted by Amy Peters-Cale on Mon Dec 29, 2014 1:27 PM EST
How do I set up a sign up for a training course that is being offered on 3 different dates?
Posted by Amy Tidwell on Mon Oct 13, 2014 2:53 PM EST
So sorry completing this step was confusing. On Step 4, you must enter at least one 'slot' entry for your sign up. So, even if all dates and times have been entered on Step 3, there must be a 'slot' so that dates/times are assigned and your group members can sign up for those dates and times. This slot entry can be as generic as 'Volunteer' or 'Appointment' or any text that applies to your sign up. If you have any other questions, please email the support team and someone will be happy to assist further.
Posted by Jude Cepero on Tue Oct 7, 2014 2:50 PM EST
This was not helpful! I needed to bypass this section and did not get any information on how to accomplish this task:(
Posted by Amy Tidwell on Fri Sep 26, 2014 12:59 PM EST
This link should help:
Please email our support team via the Help tab so we can help you with your specific sign up.
Posted by Tracy Pagliei on Tue Sep 23, 2014 8:17 AM EST
I'm trying to create a sign up sheet for food items needed for a softball tournament. How do I do that?
Posted by Robin Ball on Sun Sep 14, 2014 11:22 AM EST
Need to create an account for Fund Raising Benefit
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