This School Secretary's Job Just Got Much Easier
Using SignUpGenius to Plan Parent Teacher Conferences
Northwest Yeshiva High School’s secretary, Karen Franke, knew there had to be a better way to organize parent teacher conferences than her eight feet long, taped together Excel spreadsheet. She just never imagined the solution would be free and easy to use, until she found SignUpGenius.com. “For the last several years, I had literally begged our Business Manager to let me ‘purchase’ some software for parent/teacher conference scheduling,” says Franke. “ We did do some research and found that, for us, the cost was too high. Then, low and behold, along comes SignUpGenius, and it’s FREE! Free fit right into our budget. Imagine, it’s free, it’s fun and it has saved me tons of time. I just wish I had found (it) two or three years ago!”
Now, instead of sending out conference forms for parents to fill out and time stamping them as they are returned to ensure a first-come, first-served sign up experience, Franke emails one online sign up from SignUpGenius.com to all of the parents at the same time. The parents can then choose their conference times on their own, still through a first-come, first-served system. In addition to avoiding the painstaking chore of scheduling every meeting by hand, this busy school secretary no longer has to mail back slips to each parent letting them know when their conference times will be. Parents can check the sign up online anytime they want if they have a question about their sign up time. Plus, they receive automatic email reminders a couple of days in advance of their appointments. If they need to cancel their conference and sign up for another open slot, they can do that without contacting the teacher or Franke.
At Northwest Yeshiva, the staff were so determined to find a better parent teacher conference scheduling solution that they searched online to find SignUpGenius. Franke confesses that before discovering the site, “Nobody talked to me for the several weeks in the beginning of November, because I was a wreck. Trying to run a busy front desk and doing this type of scheduling is very difficult.” Once she found the online sign up tool, Franke read through the Complete How-To-Guide for Using SignUpGenius for Parent/Teacher Conferences and was sold. “This site has set me free,” she says. Now, instead of sending two all school mailings about parent teacher conferences, the staff at Northwest Yeshiva don’t have to send any paperwork home for the meetings. They save time and money, which can be transferred to other areas to improve the education of their students.
Saving time and money are not the only things Franke likes about SignUpGenius. “I love the ability to change the look of the page to suit, for instance, our school colors. There are so many different backgrounds and designs.” She also likes to use a sign up feature that allows those signing up to see that a slot is taken but not by whom, which protects the privacy of school families. In addition, being able to block users from making changes to what other users have signed up for is key. The fact that users can change their own sign up slot times, but not others, gives Franke the necessary oversight she needs on the sign up without forcing her to be involved in every change.
The positive experience Franke has had using SignUpGenius for parent teacher conferences has left her interested in using it again for future school events like their dessert auction. And this enthusiastic secretary hasn’t stopped there. After using the free sign up tool and realizing what a jackpot she’d discovered, it occurred to Franke that there were likely others in her same position around the city who didn’t know about SignUpGenius yet. She got on the phone and started calling her peers at other private schools in Seattle to recommend the site. When asked what she would say to those considering using the site for the first time, Franke responds, “What are you waiting for? Get on the website, create an account and get going. It’s easy. If I can do it, anyone can.”
Check out the benefits of using SignUpGenius for Parent/Teacher Conferences now!
Posted by Angel Rutledge
Posted by Dan Rutledge on Tue Oct 30, 2012 8:06 AM EST
Hi Donna - thanks for writing. You can prevent people from signing up for the same teacher/slot, but not currently from signing up from different slots at the same time. Since there are a number of scenarios where simultaneous sign ups should be allowed (i.e. mom/dad have the same SignUpGenius account and dad goes to one and mom goes to the other) and we can't possibly know all the scenarios, we have to leave that open for now. We may offer that as an optional restriction in the future. Hope that clarifies. Feel free to write us via the help tab at the top of this page if you'd like further help on your specific account.Report Abuse
Posted by Donna Wallace on Mon Oct 29, 2012 5:41 PM EST
Two of our families signed up for conferences with their teacher on the same day and same time. Is there a way to prevent that from happening again? ThanksReport Abuse
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