2018 Volunteer Sign-Up

2018 Sooke Fine Arts Show

This page explains how to sign up as a volunteer for the 2018 Sooke Fine Arts Show, if you would like more information on what is involved in being a volunteer for the show, please see our webpage

Gallery Set-up and Design: July 6 - 26
2018 Sooke Fine Arts Show: July 27 - Aug 6
Gallery Take-down: Aug 7 - 11

READ ME FIRST! - How to Select Your Shifts

1. Simply find the dates you are available and click on the blue  Sign Up  buttons next to the desired task.

2. When you have clicked on all your slots, click on the big yellow  Submit and Sign Up  button on the bottom of the screen, and follow the instructions for entering your name and contact details. (Your personal information will not be visible to the public.)

 If you have any special needs or questions, please contact:
- Gail Young (Volunteer Coordinator) - [email protected]l.com (250-507-6829)
- Christa or Jen (SFAS Office) - [email protected]  (250-642-7256)

Created by:   Sooke Fine Arts
 
Already signed up? You can change your sign up.

Available Slot Date (mm/dd/yyyy) Time (PDT)

Spare Board

Flexible, amiable people who can be called upon to fill in when needed, or in emergencies. July 7 - Aug 11.

07/06/2018 (Fri)
 (15)  

Teams Wanted!

Do you have a team that would love to come together and chip in as a group? Call us and we'll fit you in where needed! SFAS Office - Jen or Christa: 250-642-7256

07/06/2018 (Fri)
 (3)  

Students Wanted!

Helping out at the Sooke Fine Arts Show is fun and looks great on your resume! Call us in the office to see how you can help out. Bring a friend and have fun together! Office: 250-642-7256

07/06/2018 (Fri)
 (10)  

Volunteer Hosting Assistant/Shadow

Assist the Volunteer Hosting Coordinator in feeding hungry volunteers! This is a great opportunity to learn from an experienced pro on the job! Call the office for more info: 250-642-7256.

07/06/2018 (Fri)
   

Food Prep Helpers

Seeking kitchen & food prep volunteer to make lunch for volunteers during gallery construction/set-up (10-36 from July 7 - 26). 10am-2pm. Please call Stephanie for info & dates @ 778-425-1100

07/06/2018 (Fri)
 (10)  
1 of 10 slots filled

Floor Managers

Seeking responsible and helpful individuals to act as Floor Managers during the show. Varied tasks - never boring! Call Fiona for more details @ 250-646-2730

07/06/2018 (Fri)
 (4)  

Set-Up Team Second Lead

A wonderful opportunity for someone with construction/project management background to shadow the Team Lead, learn, and provide back-up. Needed from July 7-26. Seeking someone who will bring their learnings back in 2019+. Contact Christa @ 250-642-7256.

07/06/2018 (Fri)
   

Moving Coordinator/Inventory Clerk

A good job for detail-orientated types! Help direct movers with equipment arriving in arena, some labelling of infrastructure. At tear-down: direct movers to appropriate containers and record contents. No heavy-lifting required. Aug 11 crew TBD.

07/06/2018 (Fri)
9:00am - 1:00pm (3)  
1:00pm - 5:00pm (3)  
07/07/2018 (Sat)
9:00am - 1:00pm (3)  
1:00pm - 5:00pm (3)  
08/08/2018 (Wed)
9:00am - 1:00pm (3)  
1:00pm - 5:00pm (3)  
08/09/2018 (Thu)
9:00am - 1:00pm (3)  
1:00pm - 5:00pm (3)  
08/10/2018 (Fri)
9:00am - 1:00pm (3)  
1:00pm - 5:00pm (3)  
08/11/2018 (Sat)
9:00am - 1:00pm (3)  

Volunteer Desk Representative

Friendly people needed to welcome volunteers, see to their comfort and orientation, answer questions, stock the break-room, phone the spare board, and be the first point of contact and warm face of Sooke Fine Arts.

07/06/2018 (Fri)
9:00am - 1:30pm   
Already filled
07/07/2018 (Sat)
9:00am - 1:30pm   
Already filled
07/08/2018 (Sun)
9:00am - 1:30pm   
Already filled
07/09/2018 (Mon)
9:00am - 1:30pm   
Already filled
07/10/2018 (Tue)
9:00pm - 1:30pm   
Already filled
07/11/2018 (Wed)
9:00am - 1:30pm   
Already filled
07/12/2018 (Thu)
9:00am - 1:30pm   
Already filled
07/13/2018 (Fri)
9:00am - 1:30pm   
Already filled
07/14/2018 (Sat)
8:45am - 1:00pm   
Already filled
12:45pm - 5:00pm   
07/17/2018 (Tue)
9:00am - 1:00pm   
Already filled
1:00pm - 5:00pm   
Already filled
07/18/2018 (Wed)
9:00am - 1:00pm   
Already filled
1:00pm - 5:00pm   
Already filled
07/19/2018 (Thu)
9:00am - 1:00pm   
Already filled
1:00pm - 5:00pm   
07/20/2018 (Fri)
9:00am - 1:00pm   
Already filled
1:00pm - 5:00pm   
07/21/2018 (Sat)
9:00am - 1:00pm   
Already filled
1:00pm - 5:00pm   
07/23/2018 (Mon)
9:00am - 1:00pm   
Already filled
1:00pm - 5:00pm   
07/24/2018 (Tue)
9:00am - 1:00pm   
Already filled
1:00pm - 5:00pm   
Already filled
07/25/2018 (Wed)
9:00am - 1:00pm   
Already filled
1:00pm - 5:00pm   
07/26/2018 (Thu)
8:45am - 1:00pm   
Already filled
12:45pm - 5:00pm   
4:45pm - 7:00pm   
6:45pm - 10:00pm   
07/27/2018 (Fri)
9:45am - 1:00pm   
Already filled
12:45pm - 4:00pm   
3:45pm - 7:00pm   
07/28/2018 (Sat)
9:45am - 1:00pm   
Already filled
12:45pm - 3:00pm   
Already filled
2:45pm - 5:00pm   
6:45pm - 10:00pm   
07/29/2018 (Sun)
9:45am - 1:00pm   
Already filled
12:45pm - 4:00pm   
3:45pm - 7:00pm   
07/30/2018 (Mon)
9:45am - 1:00pm   
Already filled
12:45pm - 4:00pm   
3:45pm - 7:00pm   
07/31/2018 (Tue)
9:45am - 1:00pm   
Already filled
12:45pm - 4:00pm   
3:45pm - 7:00pm   
08/01/2018 (Wed)
9:45am - 1:00pm   
Already filled
12:45pm - 4:00pm   
3:45pm - 7:00pm   
08/02/2018 (Thu)
9:45am - 1:00pm   
Already filled
12:45pm - 3:30pm   
3:15pm - 6:30pm   
6:15pm - 9:00pm   
08/03/2018 (Fri)
9:45am - 1:00pm   
Already filled
12:45pm - 4:00pm   
3:45pm - 7:00pm   
08/04/2018 (Sat)
9:45am - 1:00am   
Already filled
12:45pm - 4:00pm   
3:45pm - 7:00pm   
08/05/2018 (Sun)
9:45am - 1:00pm   
Already filled
12:45pm - 4:00pm   
3:45pm - 7:00pm   
08/06/2018 (Mon)
9:45am - 1:00pm   
Already filled
12:45pm - 5:00pm   
08/07/2018 (Tue)
9:00am - 1:30pm   
Already filled
08/08/2018 (Wed)
9:00am - 1:30pm   
08/09/2018 (Thu)
9:00am - 1:30pm   
08/10/2018 (Fri)
9:00am - 1:30pm   
08/11/2018 (Sat)
9:00am - 1:30pm   

Baker / Snack-maker

Snacks needed to feed our hard working volunteers! Help keep the volunteer break-room stocked & the crew motivated. Healthy treats/baked goodies, fresh or frozen - consider volumes of 20-30/day. We encourage several bakers. Please label for allergies.

07/07/2018 (Sat)
   
07/08/2018 (Sun)
   
07/09/2018 (Mon)
   
07/10/2018 (Tue)
   
07/11/2018 (Wed)
   
07/12/2018 (Thu)
   
07/13/2018 (Fri)
   
07/14/2018 (Sat)
   
07/16/2018 (Mon)
   
07/17/2018 (Tue)
   
07/18/2018 (Wed)
   
07/19/2018 (Thu)
   
07/20/2018 (Fri)
   
07/21/2018 (Sat)
   
07/23/2018 (Mon)
   
07/24/2018 (Tue)
   
07/25/2018 (Wed)
   
07/26/2018 (Thu)
   
07/27/2018 (Fri)
   
07/28/2018 (Sat)
   
07/29/2018 (Sun)
   
07/30/2018 (Mon)
   
07/31/2018 (Tue)
   
08/01/2018 (Wed)
   
08/02/2018 (Thu)
   
08/03/2018 (Fri)
   
08/04/2018 (Sat)
   
08/05/2018 (Sun)
   
08/06/2018 (Mon)
   
08/07/2018 (Tue)
   
08/08/2018 (Wed)
   
08/09/2018 (Thu)
   
08/10/2018 (Fri)
   
08/11/2018 (Sat)
   

Set Up: Assemble Pods

Bring any portable drills you may have. Some heavy-lifting required.

07/06/2018 (Fri)
1:00pm - 5:00pm (8)  
1 of 8 slots filled
07/07/2018 (Sat)
9:00am - 1:00pm (8)  
1 of 8 slots filled
1:00pm - 5:00pm (8)  

Set Up: Prepping pods & Light Brackets, etc

Tasks MAY include: laying drop sheets, hanging cedar screens, prepping pods, plinths & lighting brackets. Minor heavy-lifting & ladder-work.

07/07/2018 (Sat)
9:00am - 1:00pm (6)  
1 of 6 slots filled
1:00pm - 5:00pm (6)  
07/08/2018 (Sun)
9:00am - 1:00pm (6)  
1 of 6 slots filled
1:00pm - 5:00pm (6)  

Set Up: General

Tasks MAY include: setting up light brackets, laying cables, etc. Monday: hanging black paper and cloth along perimeter walls.

07/07/2018 (Sat)
9:00am - 1:00pm (8)  
1:00pm - 5:00pm (8)  
07/08/2018 (Sun)
9:00am - 1:00pm (8)  
1:00pm - 5:00pm (8)  
07/09/2018 (Mon)
9:00am - 1:00pm (8)  
1 of 8 slots filled
1:00pm - 5:00pm (8)  

Set Up: General

Tasks MAY include: hanging grids and light brackets, testing bulbs & fixtures, assembling bistro tables and art council grids, setting up gift shop intake area & plinths for 3-D Art Intake, etc.

07/09/2018 (Mon)
1:00pm - 5:00pm (8)  
07/10/2018 (Tue)
9:00am - 1:00pm (8)  
1 of 8 slots filled
1:00pm - 5:00pm (8)  
07/11/2018 (Wed)
9:00am - 1:00pm (8)  
1 of 8 slots filled
1:00pm - 5:00pm (8)  
07/12/2018 (Thu)
9:00am - 1:00pm (8)  
1 of 8 slots filled
1:00pm - 5:00pm (8)  
07/13/2018 (Fri)
9:00am - 1:00pm (8)  
1 of 8 slots filled

Set-Up General: Painting

Touch cleaning-up and taping of pods & plinths in preparation for painting. Painting all pods & plinths.

07/10/2018 (Tue)
1:00pm - 5:00pm (5)  
07/11/2018 (Wed)
9:00am - 1:00pm (5)  
1:00pm - 5:00pm (5)  
07/12/2018 (Thu)
9:00am - 1:00pm (5)  
1:00pm - 5:00pm (5)  

Set Up: General

Tasks MAY include: wiring, assembling stage and gift shop, stage setup & prep, hanging entrance banners, setting up gift shop area, painting odds & ends, completing all preparations for show.

07/17/2018 (Tue)
9:00am - 1:00pm (8)  
1 of 8 slots filled
1:00pm - 5:00pm (8)  
07/18/2018 (Wed)
9:00am - 1:00pm (8)  
1 of 8 slots filled
1:00pm - 5:00pm (8)  
07/19/2018 (Thu)
9:00am - 1:00pm (8)  
1 of 8 slots filled
1:00pm - 5:00pm (8)  
07/20/2018 (Fri)
9:00am - 1:00pm (8)  
1 of 8 slots filled
1:00pm - 5:00pm (8)  
07/23/2018 (Mon)
9:00am - 1:00pm (8)  
1 of 8 slots filled
1:00pm - 5:00pm (8)  
07/24/2018 (Tue)
9:00am - 1:00pm (8)  
1 of 8 slots filled
1:00pm - 5:00pm (8)  
07/25/2018 (Wed)
9:00am - 1:00pm (8)  
1 of 8 slots filled
1:00pm - 5:00pm (8)  
07/26/2018 (Thu)
8:45am - 1:00pm (8)  
1 of 8 slots filled
12:45pm - 5:00pm (8)  

Art-Intake Greeter

Be a calm, welcoming face to greet artists as they arrive at Seaparc to deliver their art. Stand/sit outside entrance, answer questions and act as liaison with the intake team inside.

07/14/2018 (Sat)
8:45am - 1:00pm   
12:45pm - 4:30pm   
Already filled

Special Events Parking Attendant

Assist guests with parking on on Purchaser's Preview (July 26) and Artist Celebration (July 28).

07/26/2018 (Thu)
6:15pm - 7:30pm (3)  
07/28/2018 (Sat)
6:15pm - 7:30pm (3)  

Special Events Security

Ensure safety of artwork and patrons before Purchaser's Preview (July 26), and between public close and special event on Artist Celebration (July 28).

07/26/2018 (Thu)
4:45pm - 7:00pm (2)  
07/28/2018 (Sat)
4:45pm - 7:00pm (2)  
Already filled

Special Events Security

Ensure safety of artwork, enforce gallery regulations on Purchaser's Preview (July 26) and Artist Celebration (July 28).

07/26/2018 (Thu)
6:45pm - 10:00pm (4)  
3 of 4 slots filled
07/28/2018 (Sat)
6:45pm - 10:00pm (4)  
1 of 4 slots filled

Special Events Ticket Sales/Admissions

Front door admissions: Purchaser's Preview (July 26) - accept, sell and/or issue Will Call tickets. Artist Celebration (July 28) - accept, check names off lists, and/or issue Will Call tickets. Please arrive for 6:30.

07/26/2018 (Thu)
6:30pm - 9:00pm (2)  
1 of 2 slots filled
07/28/2018 (Sat)
6:30pm - 9:00pm (2)  

Special Events Door Greeters

Greet Show Guests, hand out catalogues, assist with debit/credit payments (for Purchaser's Preview - July 26), or check names off lists (for Artist Celebration - July 28). Please arrive for 6:30 orientation/setup.

07/26/2018 (Thu)
6:30pm - 10:00pm (2)  
Already filled
07/28/2018 (Sat)
6:30pm - 10:00pm (2)  
Already filled