SignUpGenius.com Home Volunteer sign ups sign up volunteers
SignUpGenius Home About SignUpGenius Build a Sign Up Find a Sign Up Resources Help Login | Register Facebook | Twitter | Pinterest

Tips for Planning a Successful Mission Trip

Pin It

Missions Trip PlannerWhether you’re a novice or a seasoned mission trip planner, let’s face it, corralling a posse of folks into unfamiliar territory where they’ll be expected to live outside of their comfort zones for a week or two isn’t the easiest gig to sign up for. That’s why your friends here at SignUpGenius have pulled together some helpful tips for leading a mission trip. Stick to these and we’re willing to bet your ragtag group will follow you straight into the wilds of downtown Detroit, or any other far off place, without a moment’s hesitation.

Create a Statement of Interest

Once you’ve decided on the location, dates, and costs for the trip, it’s time to start collecting team members. After praying for just the right people to fulfill God’s purposes for the trip, you’re ready to develop an application. Now just the word “application” is bound to make folks feel like their applying for their first summer job at McDonald’s, so call it a “Statement of Interest” if you will.

The great thing about a Statement of Interest is that you can include a lot of important information about the trip, and by filling it out and getting it back to you, potential team members are acknowledging that they have read it and really want to join you.

Make sure to include the following in the Statement of Interest:

  • Trip Destination
  • Costs
  • Dates
  • Criteria for team members (i.e. got to love being hot and sweaty with no shower options, enjoy eighteen hours a day of manual labor for no pay, won’t get scary mean without constant internet access. Ok, ok, maybe you can cover those during your first meeting, but how about criteria like, you need to be in good physical condition and you have to have a passport?)

The document also provides an easy way for you to get to know potential team members.

So ask questions like these:

  • Why are you interested in being part of this mission trip?
  • What special skills or talents do you have that will be useful for the types of work the team will be expected to do?
  • What medical issues, if any, do you have that might limit your abilities on this trip?

By setting a deadline for submitting the Statement of Interest, you can also establish a solid cutoff date for adding new team members.


SignUpGenius Payments makes it easy to become a part of the team by donating to the mission trip!


Schedule Meetings in Advance

You might consider yourself to be a great organizer, but try getting a group of people to commit to meeting at the same time on the same day, and suddenly you’ll feel like you’re herding a clutter of stray cats. So decide before you ever get the team together what information you’ll need to cover in your meetings and if you want to accomplish anything else during those times (i.e. get-to-know you activities, packing, fundraising, etc.). Then, decide on how many times you’ll need to meet and throw out potential dates and times to all group members.

SignUpGenius.com can help! Design a sign up with several date options for each meeting and have everyone sign up for all of the options they can make. Then you can decide the final meeting dates and have everyone put it on their calendars before they book up!

Respect People’s Busy Lives

Your team members will love you if you keep meetings to a minimum. Commit to face time meetings only when you’ll cover a lot of important information in one sitting or when you want to create team unity by hanging out together. If you can combine objectives like organizing a packing day where you all go out to eat together afterward, your groupies will appreciate you even more. For the in between times when you want to keep people connected and you need to share trip updates, start an online forum for your group.

Cover Important Details in Multiple Ways

Just as you’re congratulating yourself for covering 101 packing details at the last meeting, you get an email from Mr. Absentminded who missed it all. Seems he was at home setting a new best score on his Wii Fit Super Hula Hoop and forgot to join you. No worries. Just make sure you have multiple ways of communicating with group members. Write up how to’s for each important step of trip preparation. Give them to team members after you’ve gone over them in a meeting, and then email the same info. to them after your get together. Even better, post them in that forum you set up for ongoing team communications, so that everyone has access to them at any time. If you happen to have team members who can’t make a meeting in person but could join you by phone, go ahead and have them phone it in via conference call. If you use a free conference call site, they’ll even record it for free, and you can tell Mr. Absentminded to go listen to it.

And just because we like you, here’s a checklist of important trip information you’ll want to make sure to cover with the team:

  • Individual and group packing lists
  • Travel tips
  • How to purchase travel insurance, apply for a passport and visa, and raise support
  • Cultural information
  • Trip schedule and safety rules
  • Trip cost payment schedule

The great thing to remember when you’re leading a mission trip is that you have a bunch of people who want the trip to be a success. Besides your groupies, they all have family and friends who are probably praying for this significant experience, too. Why not use SignUpGenius to round up some of that excitement? Create a sign up for people to volunteer to pray, sponsor or contribute supplies. You’re likely to be surprised by how many people are anxious to get involved in one way or another.

And when you get back, drop us a note to let us know how the trip went. We like to hear how SignUpGenius helps you make a greater impact on the world.

Posted by Angel Rutledge



COMMENTS:
Posted by David Bosworth on Tue Aug 13, 2013 4:00 PM EST
Great input. We have lots of resources along this line at STM Toolbox.
Report Abuse
Posted by Angel Rutledge on Mon Jul 18, 2011 1:20 PM EST
Glad to hear the tips are useful for you, Jac. You're right...a team that is unified to accomplish common goals can have a significant impact. We're thrilled whenever SignUpGenius can help leaders in this way!
Report Abuse
Posted by Jac Fer on Sat Jul 16, 2011 9:10 AM EST
Really happy to go through these tips. A well motivated and an efficiently planned itinerary that is shared by like minded companions is bound to bear positive fruit for the Kingdom of God as well as to enrich the fraternity and bear an example. Group alliegnment has a mighty dynamic force.
Report Abuse

Post Your Comment

NOTE: You do not need an account to post. For the ability to delete, create an account.

First Name:*   
Last Name:*   
Email:*   
Comment:* 
Spam Verification:*  What is 2 + 9?  

Email me when new comments are made to this page

Plan your mission trip online
Sign Up List BUILD A FREE SIGN UP SHEET
Sign-Up Sheet WE SEND OUT EMAIL INVITES
Sign-Up Template PEOPLE SIGN UP ONLINE 24-7
Signup Form WE SEND EMAIL REMINDERS

View Example
Create A Sign Up

    Learn More    





I love SignUpGenius and have introduced it to my entire staff here at First United Methodist Church in New Braunfels! I have become much more organized, and have saved a lot of paper in the process! Thank you for offering this great service and we plan to use it for years to come! Thank you again!!
Terri Hartman - First UMC, Texas
See what others say




Recent Church Articles
Organize Church and Temple Activities Easily
Coordinating activities and responsibilities at your church or temple doesn't need to be a burden. Organize volunteers, events and supplies easily with SignUpGenius.com!


Ideas for Planning a Meaningful Youth Retreat
Need help planning your next youth retreat? Consider these tips to create a fun and meaningful experience for all.


Mission Trip Fundraising Ideas
Fundraising for missions trips doesn't have to be intimidating with these tips and ideas.



Related Articles
35 Tips for Church Caring Ministries
Within a church congregation there are many needs that caring ministries can fulfill. Here are some great ideas of how you can help.


40 Mission Trip Planning Tips
Following these tips will help your mission trip team get off to a great start. From recruiting and training to safety and scheduling, we cover it all. See our ideas to prepare for your life-changing journey.




Follow SignUpGenius on Facebook       Follow SignUpGenius on Pinterest       Follow SignUpGenius on Twitter
ABOUT
What is SignUpGenius?
Features
Testimonials
Pricing
SignUpGenius Pro
SignUpGenius Payments
    SIGN UPS
Build a Sign Up
Find a Sign Up

OUR COMPANY
The Genius Team
Press/Media Kit
    RESOURCES
Genius Blog
Resource Articles
Webinars
Videos
Downloadables
Logos & Web Buttons
    USE IT FOR
School Sign Ups
Home/Family Sign Ups
Sports Sign Ups
Church/Temple Sign Ups
Nonprofit Sign Ups
Business Sign Ups

©2014 SignUpGenius. All Rights Reserved. Site Map | Privacy Policy