The Genius Blog
New Feature: Sign Up Locking by Date!
Posted by: Dan Rutledge on 03/12/2014 08:58 AM EDT
The weather is getting warmer… at least in some parts of the country… so at SignUpGenius we want to help you make a ‘spring forward’ in your volunteer organizing! Today we’re unveiling an exciting new feature for SignUpGenius Pro users: sign up locking by date. You asked for it and we listened. Now you can create multi-date sign ups and prevent users from either signing up or changing their sign up as it gets close to the day of the event!
How does it work? After entering all the dates of your sign up, Pro users have two new settings they can choose. You can choose to stop people from signing up as it gets close to the date of the event and you can also choose to lock people from editing or deleting their slot as it gets close to the date of the event. Chose one or both options and customize the number of days before the event that you want the lock to take place.
This feature is a lifesaver for organizers that want to prevent their group members from making last minute changes. Say that you are a professor at an elite university known for its prestigious 'Puppetry Major' and that you are in charge of signing up students for their grueling application interviews, which of course include an intense sock puppet improv section. With the new locking by date feature, you can create an ongoing sign up with available interview slots on every day of the week and set it up so that once someone signs up, they cannot cancel their slot within two days of the interview. That way you can make sure that prospective puppateers can’t cancel their appointment after you’ve already gone through the work of washing all the socks.
Then again, maybe you are in charge of bringing the snacks to the weekly meetings of your Dendrophobia Support Group for those with an intense and overpowering fear of trees. The meeting is on Mondays but you always go shopping on Saturdays for the snacks because your favorite grocery store (the only one in the city without landscaping) is closed on Sundays. You have created an online sign up page where people sign up and confirm each week who is coming to the support group. With the new locking by date feature, you can also put a ‘lock’ on sign ups so that no one can sign up the day before the event after you have already purchased your yummy snacks and stored them in the refrigerator of your home with the paved yard and no vegetation.
These, of course, are just the most common uses of the feature – but I’m sure that you’ll find lots of new ways to use this exciting upgrade! It’s available now in all levels of SignUpGenius Pro. You can try SignUpGenius Pro today with our easy 14-day free trial!
Show all 3 comments
Posted by St Fabian PIP on Thursday, March 20, 2014 6:56 PM EDT
I have contacted you guys many times about different features that would be helpful to schools, like mine, who require parents to work a certain number of volunteer hours. I have requested before that I be able to LOCK a signup to editing, but that it still remain ACTIVE. For example, I no longer want people signing up to work lunch duty in February, but it would be nice if I had the option to leave the signup "Active" for a period of time so parents can still VIEW it, but also have it LOCK for editing. As it is now, I have to add a fake date to the Feb signup, say Mar 31, so that parents can view if their hours have been approved. Then after Mar 31 passes, I have to go back in and delete that fake day. Would be really nice on the home page of My Account, under each signup where it says, Edit, View, Delete, some kind of little check box that makes the signup still visible on my main page. It would also be helpful to lock a signup AFTER the event, and not just prior, which I understand is not one of the current options. Thank you!
Posted by Amy Tidwell on Friday, March 21, 2014 12:58 PM EDT
St. Fabian PIP thank you for your input. You'll be pleased to know that the feature you are describing was added to the site in Feb of this year. You can lock a sign up now with any of our Pro levels. Please take a look at more information about how our Pro features will help you manage your volunteers even better! http://www.signupgenius.com/Pro
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